HR Administrative Assistant

Florida United Methodist Children's Home Bradenton , FL 34205

Posted 2 weeks ago

SUMMARY

EDUCATION AND/OR EXPERIENCE

  • Associate degree in Business Administration, Human Resources or related fields of study; Bachelor degree preferable

  • Minimum three (3) years experience in a Human Resources Department with general office responsibilities and procedures preferably providing clerical support in the Employment function; or any combination of training, education and experience which would provide the required knowledge, abilities and skills

QUALIFICATIONS

  • Demonstrated proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint

  • Knowledge and hands-on experience of HR Database or other HRIS systems, preferable

  • Working knowledge of human resources procedures, paperwork and employee record systems

  • Functional knowledge in general office and clerical procedures

  • Ability to exhibit a high level of confidentiality, professionalism and discretion

  • Functional analytical skills

  • Excellent proven communication skills both orally and in writing

  • Attention to detail

  • Strong interpersonal and organizational skills

  • Ability to follow up and follow through on assigned projects

  • Team player working with others by establishing and maintaining effective, positive and cooperative working relationships

  • Adept at prioritizing, multi-tasking, and problem-solving in a deadline-oriented environment

  • Flexible and adaptable to frequent change

CERTIFICATES, LICENSES, REGISTRATIONS

  • Notary Public, preferable

PRIMARY DUTIES AND RESPONSIBILITIES

  • Maintain strict confidentially of all personnel matters

  • Provides on-time and quality customer service by immediately responding to inquiries

  • Schedules meetings and appointments, processes department purchases

  • Performs administrative and clerical work for the HR Department, focusing on the Recruitment function

  • Assists in editing documents, presentations and reports

  • Assists in the creation of forms, templates, and other HR-related documents

  • Transfers Word documents into .pdf files for template/for creation, among others

  • Reviews and channels incoming faxes for proper processing and send outgoing faxes

  • Composes letters, memorandums, letters of verification and other documents as requested

  • Takes meeting minutes

  • Enters and updates all employee change/transactions/information into company HRIS database

  • Assists in preparing employment and onboarding packages

  • Processes employee termination documentation and filing including updating the HRIS systems and proper processing and scanning of employee inactive files and sending proper weekly notification to Payroll

  • Asist with the maintenance and update of residential employees Pet Log and keys administration

  • Enters all training rosters, completions, certifications into the MLP ensuring compliance on a weekly basis

  • Assists in explaining company policies and procedures to employees.

  • Assists in handling essential recruitment tasks, including posting job openings, reviewing resumes, calling candidates, and scheduling interviews, obtaining and follow-up personal and professional references.

  • Keeps track of and update reports related to terminations, turnover, recruitment, years of service, 5 year employee rescreening, and others as assigned

  • Makes copying, faxing for own responsibilities and for the Director of the department

  • Ensures all personnel record documentation is up-to-date and properly filed and in compliance with employment laws, licensing, contractual and accreditation requirements

  • Maintains applicant/employee confidentiality in accordance with our data protection policy and procedure

  • Periodically audits the database to ensure accuracy

  • Keeps employee records up-to-date by processing employee status changes in a timely manner

  • Assists in the process of employee enrollments, changes, and terminations

  • Assists in the coordination of the monthly New Employee Orientations (NEO)

  • Tracks and maintains key and property request forms

  • Assists in conducting personal/professional references

  • Maintains the HR Archives Records Room in orderly and clean manner including filing of all employee active/inactive documents on a weekly basis

SECONDARY RESPONSIBILITIES

  • Support the Quality Assurance/Compliance Officer with training DCF, COA, EAGLE accreditation audits/processes/compliance requirements

  • Assist as switchboard back-up for the Receptionist as necessary

  • Assumes other duties and/or special projects as assigned including recreational employee activities

SUPERVISORY RESPONSIBILITIES

  • This position has no supervisory responsibilities.
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