Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Hospitality Scheduling Coordinator

Expired Job

Kendall Jackson Santa Rosa , CA 95402

Posted 4 months ago


Primary function is to field and assist in coordinating all Catering requests and all Hospitality Trade requests submitted to the Hospitality Department.


  • Answer all incoming calls and emails sent to the Hospitality Scheduling Desk

  • Monitor and maintain Hospitality email inbox

  • Process all Hospitality Requests

  • Seek and confirm all necessary approvals

  • Schedule and maintain all requests in the company wide reservations system, Reserve Interactive, along with other internal calendars as needed

  • Manage Wine Educator calendars

  • Schedule and communicate with waitstaff for events

  • Check RI calendar for availability of locations, times as well as host and/or wine educator availability

  • Confirm tour and event itineraries with the requestor and JFW Estates.

  • Work with requesters and guests on itinerary needs and changes as necessary

  • Communicate with Event Coordinators on event needs

  • Keep active files of requests

  • File all closed requests

  • Input culinary requests onto the separate culinary calendar through Excel data entry, upload to OneDrive daily.

  • Consistent and clear communication with the Culinary Team, all event coordinators, JFW Estates, and guests

  • Work with maintenance team to manage vehicle log for hospitality vehicles


  • 2 years minimum experience and/or college course work in administration and scheduling responsibilities in the hospitality industry is required.

  • Strong communication skills and a solid command of English grammar both written and verbal a must.

  • Excellent organizational and customer service skills are required.

  • The ability to work and manage multiple priorities in a fast-paced, dynamic environment while maintaining a high level of detail is required.

  • Must possess effective skills in Microsoft Office applications.

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Scheduling Coordinator/Psr Santa Rosa Obgyn Surgery Limited Term

Sutter Health

Posted 2 days ago

VIEW JOBS 12/13/2018 12:00:00 AM 2019-03-13T00:00 Sutter Pacific Medical Foundation is a not for profit corporation that exists to provide medical services, research and education. The foundation provides the infrastructure for the delivery of physician services, and contracts with a separate corporation comprised of physicians and other care providers to deliver the clinical services. This multi-specialty foundation will provide a platform from which new physicians can be recruited to continue to provide physician services in a nonprofit, community setting. The Foundation's vision is to create a medical group that will deliver high quality, market competitive medical services. Under direct supervision by the care center supervisor or manager, will provide administrative support to patients and providers, including the efficient operations of the clinic. Responsibilities will be to answer phones and handle general inquiries. Will greet external physicians, patients, and the public in meeting their needs when they arrive at the clinic or office. Duties will also include maintaining, tracking and scheduling patient appointments or services using the automated scheduling system and other scheduling support systems. Education: * High School Diploma Or equivalent education/experience is required. * Bachelor's degree Or equivalent education/experience is preferred. Experience: * Minimum of 2 years working in a healthcare environment and/or otherwise applicable position required. * Experience working with doctor's schedules preferred. * Minimum of 2 years computer experience required; Epic and Microsoft Office preferred. * Experience in information systems work environment preferred. Skills and Knowledge: * Knowledge of healthcare. * Demonstrated proficiency with MS Office Suite (i.e. Word, Excel), and Outlook, as well as an ability to learn new programs with ease. * Proficiency in administrative office procedures and protocol; meeting planning, scheduling, and maintenance of filing and office systems. * Ability to type 50 wpm. * Intermediate knowledge of Medical Terminology. * Exceptional communication and customer services skills required. * Demonstrated strong organizational skills, ability to prioritize and manage a great number of details and multi-task with strong follow through required. * Ability to take initiative, learn quickly and actively, participate as part of an administrative team. * Must have the ability to establish and maintain effective working relationships with all levels of staff, volunteers and the general public * Must possess excellent interpersonal skills and be comfortable with people in all stages of health and healing. * Must adhere to HIPAA regulations and maintain clinic, physician, RN and patient confidentially. Sutter Health Santa Rosa CA

Hospitality Scheduling Coordinator

Expired Job

Kendall Jackson