At a glance:
This is a critical position on our Administration Team responsible for creating a welcoming environment and experience for all clients - both internal and external.
One of your primary goals will be to establish a streamlined catering & events process that takes into account budget, quality and overall experience. You take pride in cleanliness, tidiness and consistency but also enjoy changing things up such as catered menu selections, visual presentation of catered foods & locale and elevating events.
What does a Hospitality Coordinator do at R2C Group?
Coordinate events and logistics
Create save the dates - write draft copy for emails and calendar cards for approval
Track and manage budgets for events, update documentation as needed
Demonstrate a keen eye for detail
Manage client and internal meetings and catering
Manage incoming catering requests
Order, staff and set/clean up catered events
Maintain client catering database and catering supplies
Select/obtain client gifts
Manage client transportation needs (limited to cars)
Manage occasional client catering off-site (delivery orders)
Stay current on the local food scene: restaurant openings, new pop-ups, food carts, etc.
Play a key role on the Administration Team
Manage personal expense reports
Pickup/receive executive lunches and run various errands for administrative & executive teams
Provide general support to Admin team as needed
Provide frequent rounds of kitchens and restrooms to maintain supplies and cleanliness around Portland Campus
Regular maintenance and organization of closets, supply areas, kitchens and pantry
Provide support for desk/office moves and clean-ups, including but not limited to setting up new hire desks and cleaning out exiting employee desks
Cover reception for breaks, lunches and PTO
What makes a great Hospitality Coordinator at R2C Group?
2 5 years' experience in catering, hospitality, and/or hotel environment
Bachelor's degree or equivalent combination of education and relevant experience
Excellent organizational and project management skills
Ability to move fluidly within ambiguity and change in a timely and organized fashion
Proven problem solving skills and a creative thinker
Thrive on developing and maintaining relationships with key contacts
Superb customer service skills
Ability to communicate professionally and handle confidential information appropriately.
High standards of accountability
Strong team player and ability to work independently as well
Enjoyment of working with all types of people and personalities
Proficient in Microsoft Office (Excel, Word, Outlook, and PowerPoint)
Demonstrated ability to be part of a team and do what it takes to get the job done
Appreciation of R2C Group's Core Values
Why work at R2C Group?
We are a national leader in DTC marketing.
We do a thing we call Transactional Brand Building. That is, we deliver on our clients' brand and sales objectives at the same time, with the same work and the same media plan. We measure our clients' sales results daily per transaction, so you and your clients can see the tangible results of your work. It's an exhilarating standard to live up to.
There are about 220 of us, so we're big enough to handle major projects, but small enough that we all know each other.
We are collaborative. We care about, appreciate, and respect each other. No throwing under buses.
Transparency. We all know how the company is doing and where we're going, collectively and individually.
We have a large and diverse roster of clients, and we get our revenue from a variety of sources, so we're built for stability.
You'll get to work with every department in the agency, so you'll never be bored.
We are privately held, so we answer only to our clients and to each other.