Hospital Purchasing Agent

The NC State Veterinary Hospital (VH), established in 1983, is one of the highest rated veterinary academic medical centers in the country, serving communities throughout North Carolina as well as many other states. The hospital staffs over twenty clinical services with board certified specialists that are nationally and even internationally renowned, ensuring the VH is on the cutting edge of veterinary medicine.

Patients benefit from the combined expertise of multiple specialists utilizing a team approach to patient health care. Each year, nearly 25,000 patients are treated in the VH. The VH provides compassionate care, state of the art specialty health care, expert clinical instruction for 4th year veterinary students from College of Veterinary Medicine, and ongoing investigation of innovative techniques and procedures to further advance the field of veterinary medicine.

Essential Job Duties

The Hospital Purchasing Agent is responsible for assisting with inventory management, procurement, and customer relations within the Veterinary Hospital. Obtains requirements by verifying, preparing, and forwarding purchase orders; verifies receipt of items and authorizes payment.

Primary duties of the Hospital Purchasing Agent include, but are not limited to the following:

• Verifying purchase requisitions by comparing items requested to inventory reorder report; clarifying unclear items, recommending alternatives to requesters.

• Preparing purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.

• Obtaining purchased items by forwarding orders to suppliers; monitoring and expediting orders.

• Verifying receipt of items by comparing items received to items ordered; resolving shipments in error with suppliers. Unpacking and stocking items on assigned shelving units.

• Authorizing payment for purchases by forwarding receiving documentation. Managing monthly account statements to ensure invoices are paid in a timely manner.

• Keeping information accessible by sorting and filing documents accurately.

• Providing purchasing planning and control information by collecting, analyzing, and summarizing data and trends.

• Updating job knowledge by participating in educational opportunities.

• Accomplishing purchasing and organization mission by completing related results as needed.

• Cross-training to assist other Purchasing Agents and Inventory Specialist as needed.

Other Responsibilities

• Must be able to work in a fast-paced, continuously changing health care environment

for a large and complex organization.

• Other duties may be assigned, as needed or warranted, by management.

Qualifications

Minimum Experience/Education

High school diploma or equivalency.

Other Required Qualifications

• Previous experience working with medications and/or medical supplies in a veterinary or human environment

• Familiarity with pharmaceutical, veterinary and/or medical technology.

• Proficient in Microsoft Word and Excel (or similar software).

• Ability to understand and make high-level decisions regarding procurement of needed pharmaceutical inventory

• Must be able to lift up to 30 pounds constantly and 30+ pounds with or without reasonable accommodations.

Preferred Qualifications

• Experience in Inventory Management

• Experience in a veterinary hospital.

Required License or Certification

N/A

Valid NC Driver's License required No Commercial Driver's License Required? No