Hiring Coordinator

POSITION TITLE: Hiring Coordinator (Hourly)

REQUISITION #: req7691

DEPARTMENT: Parks

LOCATION: PARKS MAINTENANCE SHOP

BENEFIT CATEGORY: Variable Hourly View Classifications & Benefits

EMPLOYMENT TYPE: Part-Time Hourly

HOURLY RATE: $19.00 per hour

SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 7/8/2024.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required .

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

SUMMARY: The position will provide new hourly employee hiring support in a friendly and professional manner for the department and its personnel. The position requires independent judgement and decision making.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Reviews applications for hourly job postings and coordinates the hourly hiring paperwork.

• Determines if applicant is qualified for an interview.

• Coordinates with management to schedule applicant interviews.

• Assists with applicant interviews and reviews results with management.

• Tracks applicant hiring status through database maintenance.

• Provides communication to applicant on their hiring status.

• Coordinates new hire paperwork through DocuSign process ensuring documents are completed correctly and proper documentation is received and recorded prior to being forwarded to Human Resources.

• Ensures hiring documentation, orientation documentation and new hire packets are up to date.

• Reviews and updates Job Descriptions, Requisitions and DocuSign documents annually.

• Compiles records, logs, reports, and schedules.

• Provides other administrative duties on an as needed basis.

• Coordinates and administers other special projects as required.

• May perform minor accounting duties.

SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.

• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.

• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.

• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills, and abilities required to perform the necessary functions of this position.

• Knowledge of recruiting best practices.

• Ability to communicate effectively orally and in writing.

• Attention to detail and able to handle multiple tasks effectively.

• Organized and Structured.

• Ability to grasp new processes and computer programs quickly.

• Excellent customer service skills

• Ability to understand and use accounting, inventory, document management, spreadsheet, database, registration and scheduling software, Microsoft products and general office equipment.

• May require knowledge of State statutes and City codes.

• Minimum typing speed of 50 wpm.

• Knowledge of departmental policies and procedures and ability to interpret appropriately.

EDUCATION and EXPERIENCE: High school diploma or general education degree (GED) required plus a minimum of three years of progressively responsible clerical experience; or equivalent combination of education and experience.

LANGUAGE SKILLS:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

• Ability to write routine reports and correspondence.

• Ability to speak effectively to customers or employees of organization.

REASONING ABILITY:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

• Ability to deal with problems reasonably and effectively.

CERTIFICATES, LICENSES, REGISTRATIONS:

• May require a valid driver's license

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The demands on the visual sense may be very high. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds. May occasionally lift and/or move up to 50 pounds with the use of PPE.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee would encounter while performing the essential functions of this job. This job is predominantly performed in an office setting. The noise level in the work environment is usually moderate.

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:

Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.

POST OFFER BACKGROUND CHECK REQUIRED.

Note: Some information in your application may be public information under the Colorado Open Records Act.