HIM Correspondence Spec R29224

Req#: R29224

Category(s): Information Technology/Health Information Management, Health Information Technician

Full Time / Part Time: Full-Time

Shift: First

Summary:

LOCATION: Baystate Noble in Westfield

SCHEDULE: Monday-Friday 830a-5p

This position is responsible for assuring that the functions in Health Information Management are completed in a satisfactory manner. This includes assuring confidentiality of all patient health information, answering telephones performing computer retrieval of information, updating data in the computer systems, preparing reports, and providing assistance to Medical Staff, patients, attorneys, and state and federal departments in the completion and submission of records, having public contact, Transmitting data to external parties, releasing of health information and other duties as necessary. All tasks need to be performed following the Operating Principles of Baystate Health.

Job Responsibilities:

1. Coordinates release of medical information to all requestors, including patients, physicians, healthcare providers, and to insurance companies and lawyers. Process subpoenas and court orders. Verifies authorizations in accordance with hospital policy and procedures. Examines requests for HIPAA compliance and valid patient authorization. Reviews medical records for legally protected and sensitive information and obtains specific patient authorization when necessary.

2. Verifies authorization in accordance with state and federal laws. Maintains security and confidentiality regulations for access and review. Consults the HIM coordinator about any unusual request. Logs in the correspondence tracking system. Abstracts and photocopies/prints required information to adequately fulfill requests for patient information. Notifies requestor when records are available. Schedules appointments for review of records by attorneys, auditors, patients, employees, etc. Receives all calls to the correspondence office and follows up as appropriate. Prepares requests for information to be copied meeting established guidelines. Performs performance improvement.

3. Identifies barriers to excellent service and seeks resolution.

4. Works with Patient Relations to resolve patient issues, and draft reports to share with management.

5. Educates staff on customer service skills, and provide mentoring.

6. Prepare and submit birth certificates to the state Vital Records Statistics Department.

7. Manages electronic documentation in multiple systems. This information needs to be handled in an extremely confidential manner and released only to authorized users.

8. Required to attend court proceedings when subpoenaed. Incumbents may be deposed and testify in court to those documents in the record area a true and accurate also can explain where the information is located within the medical record. Meets with Risk Management, physicians, and attorneys when needed.

9. Manages customer complaints. Handles complaints from customers by direct contact, researches the issue; contacts various departments depending on the nature of the issue, and resolves. Reviews issues with Risk Management if it involves a legal matter.

10. Performs computer analysis and data entry/updates in BH computer systems.

11. Works closely with sequestered records and notifies Risk Management as appropriate.

12. Works with patient care support services to correct and improve processes.

13. Prepares reports and monitors EMR workflow ensuring that all documents meet designated turn-round times.

14. Manages difficult conversations effectively, adhering to the BH Service Standards and Operating Principles at all times.

15. Communicates with outside departments on issues that affect the EMR.

16. Seeks help from lead and supervisor as appropriate.

17. May lead project teams or oversee workflow related to a specific project or function.

Required Work Experience:

1. 3 years of experience in Medical Records(Health Information Management)

Preferred Work Experience:

1. At least 1 year in HIM at BH

Skills and Competencies:

1. Computer systems (Electronic Medical Records)

THE ADVANTAGES OF WORKING WITH BAYSTATE!

• Excellent Compensation High-quality, low-cost medical, dental and vision insurance

• Generous PTO - up to 25 days in the first year, with scheduled earned increases

• Continuing education support and reimbursement

• First Time Home Buyers Financial Packages

• Farm Share Memberships

• 403b retirement company match & annual company contribution increase based on years of service

• Free money coach advice from a certified professional

• Wellbeing programs that include but are not limited to mental, physical, and financial health

• Pet, home, auto and personal insurance

• Life insurance

• Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!

• Wellbeing programs that include but are not limited to mental, physical, and financial health

We strive to be the place where we can help you build the career you deserve - apply today - YOU belong at Baystate!

OUR COMPENSATION PHILOSOPHY

We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above considers the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role.

You Belong At Baystate

At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and staff. It makes us not just an organization, but also a community where you belong. It is how we advance the care and enhance the lives of all people.

DIVERSE TEAMS. DIVERSE PATIENTS. DIVERSE LOCATIONS.

Education:

GED or HiSET (Required)

Certifications:

Equal Employment Opportunity Employer

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.

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