Higher Education Administrative Assistant III

Higher Education Administrative Assistant III

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About CCRI and the Role

About CCRI and the Role

Position Title Higher Education Administrative Assistant III Department One-Stop Student Services Position Category Staff - Classified About CCRI

The Community College of Rhode Island is New England's largest community college, and a nationally-recognized leader in catalyzing student success and achievement for recent high school graduates and returning adults alike.

We provide affordable, open access to higher education, and we deliver on our mission to offer all students the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth.

Diversity is our strength. We champion equity, and we celebrate, support and thrive on the diverse experiences, backgrounds, and perspectives that are represented across our four campuses.

We strive to hire and retain culturally competent faculty and staff whose demographics are reflective of our diverse student body. To learn more about our employees' values and what it means to work here, learn about our Guiding Principles here.

Job Summary

GENERAL STATEMENT OF DUTIES: Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions; to utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software; and to do related work as required.

SUPERVISION RECEIVED: Works under the general supervision of an academic department chair, Dean, faculty or other designated academic professional; work instructions are typically provided at the beginning of assignments and is subject to episodic review by a supervisor for conformance with such policies, procedures and methods.

SUPERVISION EXERCISED: To serve in an advisory or consulting capacity to Higher Education Administrative Assistant I's and II's or other staff assigned; As assigned by a superior, to supervise, provide guidance to be a resource for and review the work of Higher Education Assistant I's and II's, or other assigned staff.

Duties and Responsibilities

• Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions.

• To utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software.

• To perform advanced clerical support functions in connection with grants and other financial endeavors within an academic department.

• To provide a high level of complex clerical support, including the maintenance of research/project files within an academic department.

• To pre-audit and/or post financial information to an integrated financial system after first determining the accuracy and appropriateness of financial transactions within an academic department; to make recommendations regarding the nature/scope of this data.

• To oversee the operations of department-specific programs.

• To be responsible for the requisition, inventory, distribution and control of supplies for the department(s), and to ensure compliance with State and college/university purchasing rules and regulations.

• To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for research, tutoring, disability services, Writing Center, English as a Second Language programs, Career Development etc.

• To gather and prepare academic and statistical reports incorporating information from the data management system to track expenditures, grade point averages, grades, academic probation, etc.

• To create and manipulate advanced queries within the college's enterprise software system such as class rosters, academic transcripts, faculty load reports.

• To make classroom reservations utilizing the college's event management computer system.

• To convey pertinent information to faculty, staff, students and visitors within an academic department.

• To enter hours worked for the biweekly work study student payroll for the academic department.

• To maintain electronic and/or paper records for the academic department.

• To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty.

• To maintain and requisitions department supplies utilizing the college's enterprise software system in compliance with college and state purchasing protocols. As assigned by a superior, to manage a P-Card and Travel Card as part of the Purchasing/Budgeting process in the department.

• To produce and present detailed reports on departmental key performance indicators.

• To develop and maintain policies and procedures for the academic department.

• To do related work as required.

Minimum Requirements

Education: Such as may have been gained through: graduation from a senior high school supplemented with college courses in computer information systems; and

Experience: Such as may have been gained through: employment in performing general office tasks of a complex nature in an academic setting, including the use of enterprise software systems with common business applications, word processing, spreadsheets, and other contemporary office software; Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Competencies and Desired Qualifications

• Position Details

Position Information

Full-Time/Part-Time Full-Time FLSA Non-Exempt Pay Grade ESPA 317 Salary Information Starting Annual Pay= $45,267 Benefits

Full-time employees enjoy an array of benefits, including:

• Comprehensive Health Benefits and Rewards for Wellness Incentives

• Paid Time Off

• Parental Leave

• In-State Tuition Waivers

• Legal Care Insurance

For a complete listing, visit: https://ccri.edu/hr/benefits/index.html

Collective Bargaining Unit ESPA Reports To Office Manager/Higher Education Administrative Assistant III Permanent/Limited position Permanent Position End Date Academic/Calendar Year Calendar Work Schedule Information Non-standard 35 hours per week Campus Location Multi-Campus Locations Civil Service List position Yes Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Licenses, Tools and Equipment

Posting Details

Posting Details

Number of Vacancies 3 Application Open Date 09/12/2024 Application Close Date 10/03/2024 Posting Number SF01062 Quick Link https://jobs.ccri.edu/postings/5334 Special Instructions to Applicants

If attaching a resume complete with education history and/or employment history, please

disregard these sections within the online application.

Finalists may be required to provide official college transcripts.

Disability Accommodations

CCRI is committed to ensuring the full participation of all applicants throughout the recruitment process. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. If you should require an accommodation during the application process, please notify the Department of Institutional Equity and Human Resources prior to the closing of the posting by calling (401) 825-2311 or emailing humanresources@ccri.edu.

EEO Statement

CCRI prohibits students, employees, contractors, volunteers, and visitors (collectively, "community members") from engaging in discrimination and harassment based on any individual's race, color, creed, national or ethnic origin, gender, gender identity or expression, religion, disability, age, sexual orientation, genetic information, marital status, citizenship status, veteran status, and any other legally protected characteristic. This prohibition applies to CCRI's educational programs and activities-including admissions-as well as all employment actions, including but not limited to recruiting, hiring, promotion, demotion, compensation, and benefits. Inquiries or complaints concerning discrimination shall be referred to CCRI's Title IX Coordinator at TitleIXCoordinator@ccri.edu

The Clery Act requires colleges and universities to report campus crime data, support victims of violence, and publicly outline the policies and procedures they have put into place to improve campus safety.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• In order to improve CCRI's advertising strategy, please let us know where you FIRST learned of this job opportunity. Please be specific when using website or publication names (example: LinkedIN, HigherEdjobs, Chronicle, personal referral, etc.).

(Open Ended Question)

• Please select all of the campuses you are willing to work from.

• Lincoln, RI

• Providence, RI

• Warwick, RI

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents