Ball-Chatham School District 5 Chatham , IL 62629
High School Administrative Assistant (Finance Secretary)- Glenwood High School
FSLA STATUS: Non-exempt
SALARY: $13.00 / hour + Benefits
REPORTS TO: Building Principal
EDUCATION / CERTIFICATIONS:
High school diploma or equivalent.
Ability to pass fingerprint criminal background check.
SPECIAL KNOWLEDGE / SKILLS / REQUIREMENTS:
2 years experience as an Administrative Assistant
Effective oral and written communication skills
Operate standard office equipment
Read, learn, and interpret complex rules and regulations
Apply abstract rules to a wide variety of actual situations
Excellent interpersonal skills with the ability to exercise tact and diplomacy
Establish and maintain effective working relationships
Computer literacy (including but not limited to Microsoft Word and Excel).
Understand and solve problems within limits of own authority
Work under tight deadlines and maintain accuracy of work
Keep track of multiple projects simultaneously while managing multiple interruptions and still completing projects or work assignments on time
JOB GOAL: Under the direct supervision of the High School Principal provides administrative and secretarial support. In addition to typing, filing and scheduling, this position performs complex duties such as special reports; maintains the general accounting of the school checking account, student activity accounts; coordinates substitute teacher and substitute aides for high school staff. Also answers non-routine correspondence and handles highly confidential and sensitive information. Deals with a diverse group of external callers and visitors as well as internal contacts with all levels of the district. Independent judgment is required to plan, prioritize and organize a diversified workload.
PERFORMANCE RESPONSIBILITIES: Listed below but not limited to:
Provides Principal secretarial support.
General accounting of school checking account and student activity accounts.
Prepares documents and organizes administrative functions as they relate to graduation and opening of school.
Creates opening day materials for faculty, staff, students and parents.
Updates student emergency information as received.
Assists faculty, parents and students with questions and requests.
Assists Assistant Principal's secretary to extent time permits and needs of school requires.
Screens/Greets/Assists all calls and visitors for the Principal in a warm and cordial manner.
Maintains/Updates daily calendar for Principal; schedules appointments, accommodations for Principal.
Opens / Stamps/ Re-routes Mail / Faxes/ E-mail for Principal.
Maintains all appropriate correspondence files for Principal.
Composes and types memos, letters, correspondence, meeting agendas, meeting minutes, etc. for Principal.
Prepares complex reports.
Possesses appropriate computer skills and continues to develop appropriate technology skills necessary to perform various tasks.
Confirms time off availability for staff and request subs for teachers and aides.
Keeps record of teacher absences and file report to payroll each pay period.
Obtains substitutes as necessary.
Performs other duties as assigned by the Principal.
TERMS OF EMPLOYMENT: Salary and work year in accordance with recommendations established by the Superintendent of Schools and immediate supervisor.
Mental Demands: calculating, comparing, evaluation, interpreting, organizing, consulting, analyzing, planning, documenting, specifying, coordinating, implementing, and presenting.
Physical Demands: bending, stooping, kneeling, twisting, reaching, sitting for prolonged periods of time, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity, ability to read and write, ability to speak and understand the English language.
Environmental Conditions: The work is performed primarily indoors.
APPLICATION PROCEDURE: Apply online.
SELECTION PROCEDURE: Applicant qualifications will be reviewed by administration. If selected for the interview process, applicants will be contacted via phone and / or email.
EVALUATION: The basis of the evaluation will be the extent to which the performance responsibilities of the job are successfully handled and the extent to which yearly action plans and job goals are met (as applicable).
The above job description reflects the general requirements necessary to perform the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future and may be amended by the Board of Education as appropriate.