Healthy Waters Operations Support Specialist (Operations And Policy Analyst 1) - Portland, OR (Hybrid)

Initial Posting Date:

06/27/2024

Application Deadline:

07/04/2024

Agency:

Oregon Health Authority

Salary Range:

$4,138 - $6,322

Position Type:

Employee

Position Title:

Healthy Waters Operations Support Specialist (Operations and Policy Analyst 1) - Portland, OR (Hybrid)

Job Description:

The Oregon Health Authority (OHA), Public Health Division (PHD), Environmental Public Health (EPH)

section in Portland, Oregon has a fantastic career opportunity for a Healthy Waters Operations Support Specialist (Operations and Policy Analyst 1) to provide operational support to EPH through monitoring program processes, procedures, and results for compliance with regulations and effectiveness.

This is a full-time, 24-month limited duration, classified position which is represented by a union. This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies.

What will you do?

Asan Operations Support Specialist, you will provide operational support to EPH through monitoring program processes, procedures, and results for compliance with regulations and effectiveness. This will include tracking process errors and implementing process improvements as needed. This position serves as the Operations Support Specialist for EPH's Healthy Waters program and specifically for its work in the Lower Umatilla Basin Groundwater Management Area (LUBGWMA).

The position will provide administrative and operational support to ensure the success of the LUBGWMA domestic wells testing and treatment program. This position also: supports operational needs for other Healthy Waters projects and initiatives, provides recommendations for quality improvement processes, determines whether Oregon Administrative Rule (OAR) policies and procedures have been followed appropriately, provides informed opinions and recommendations to policy development..

What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.

• We offer exceptional medical, vision and dental benefit packages for you and your qualified family members with minimal out-of-pocket costs (member cost share is as low as 1% - 5%). Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx

• Paid Leave Days:

• 11 paid holidays each year.

• 3 additional paid personal business days each year.

• 8 hours of paid sick leave accrued each month.

• 8 hours of vacation leave accrued each month with increases every 5 years.

• Pension and Retirement plans. After six months of service, you may qualify for the Public Employee Retirement System (PERS). New employees may be enrolled in the Oregon Public Service Retirement Plan (OPSRP).

• Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) opportunity. The PSLF program may forgive student loan balances after you've made the equivalent of 120 qualifying monthly payments.

• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.

• Continuous growth and development opportunities.

• Click here to learn more and access a summary of State of Oregon benefits.

The Oregon Health Authority is committed to:

• Eliminating health inequities in Oregon by 2030

• Becoming an anti-racist organization

• Developing and promoting culturally and linguistically appropriate programs, and

• Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.

Minimum Qualifications:

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills;

OR

Any combination of experience or education equivalent to three years' experience in a role focused on administrative or operational support.

Desired Attributes:

• Demonstrated oral and written communication skills, research and data gathering skills, and the ability to summarize written information into an understandable and accurate final product.

• Experience with data entry, warehousing, drawing conclusions based on data, reporting, and proposing courses of action for leadership.

• Must have the ability to present clear, concise information to the public, ability to be self-directed and initiate activities on behalf of professional staff.

• Must demonstrate well-developed people skills and customer-oriented service approach to work with the public and internal/external partners, including a high degree of tact and diplomacy.

• Experience with contract invoice payment processes, tracking and processing of invoices, contract expenditures, and the development of contract/invoice tracking tools.

• Experience developing and documenting standard operating procedures based on application and interpretation of federal, state, and agency policies.

• Ability to develop and present training to agency staff, managers, and partners on project related issues.

• Experience as a meeting administrator for remote collaboration software including Microsoft Teams and Zoom.

Working Conditions:

This position is a hybrid position. Most of the work of this role may be conducted remotely with full access to the needed operating systems and technology. There are times that work will need to be conducted onsite and there may be times when this position is expected to come onsite up to two days a week, based on current operational needs. On site work occurs in a standard office environment with no unusual physical demands or exposures

Directions to Apply:

Please fill out the online application and submit a resume and cover letter telling us about yourself and how your personal (lived), educational, and/or professional experience qualifies you for this position. We will conduct a pay equity assessment using the information provided in your application to determine your salary placement upon hire. To ensure a comprehensive evaluation, please make certain your application materials are up-to-date and thorough. Include relevant details such as your work history, education, volunteer work, lived experiences, and any other pertinent information related to the position you are applying for. Please visit the Pay Equity Project homepage to learn more.

• External Applicants: Click the "Apply" button and submit your application. Click this link for the External Candidate job aid, and view this video for additional information.

• Current State of Oregon employees: Apply through your employee Workday account. View this job aid for assistance.

Resources:

• Workday will timeout after 20 minutes of inactivity.

• Workday performs best in Google Chrome.

• Check both your e-mail and Workday account for updates regarding this recruitment.

• Oregon Health Authority (OHA)

• Oregon Health Authority Website

• Mission, Vision and Core Values

• Programs and Divisions

• Career Resources

• State of Oregon Career Resources Page

• Get Your Application and Resume Noticed

• Ace the Interview

• Search for State of Oregon jobs

• How to Set Job Alerts

Additional Information:

• Visa Sponsorships: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

• Pay Scale: Upon receiving a salary offer, we will conduct a pay equity assessment using the information provided in your application to determine your salary placement upon hire. To ensure a comprehensive evaluation, please make certain your application materials are up-to-date and thorough. Include relevant details such as your work history, education, volunteer work, lived experiences, and any other pertinent information related to the position you are applying for. Please visit the Pay Equity Project homepage to learn more.

• Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check, and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.

• Veterans: If you are a veteran, you may receive veterans' preference points. Click here for more information about veterans' preference. If you checked that you are a veteran, you will receive a notice in your Workday inbox and will be required to provide your documents at that time. Veterans | Oregon Department of Veterans Affairs: 1-800-692-9666

• This recruitment may be used to establish a list of qualified applicants to fill current or future vacancies.

Questions?

If you have questions or would like assistance, including an accommodation request under the Americans with Disabilities Act, please contact Juan McGruder, HR Analyst, at juan.a.mcgruder@oha.oregon.gov.

TTY users, please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll-free 1-855-524-5627, for customer service assistance.

Affirmative Action, Equal Opportunity, and Pay Equity:

The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA's mission, vision, and core values, click here.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.