Healthcare Executive Assistant

Seasoned Recruitment Charlotte , NC 28202

Posted 1 week ago



  • Perform general administrative duties for the areas of the business as needed.
  • Provide quality assurance and maintain the accuracy of the published content.
  • Utilize MS Office Applications, including Word, Excel, PowerPoint and Outlook, and other technology tools.
  • Answer main office phone line to successfully triage and direct incoming calls.
  • Assist with the preparation of meetings.
  • Schedule meetings between the various offices/departments.
  • Work with the Leadership team to coordinate company and community events and awards/recognition.
  • Assist in all aspects of event planning by sending out invites and making reservations/preparations for company-sponsored employee activities.
Project Management

  • Understand the processes, tools, systems, and technology to effectively support projects and communicate effectively with project team members.
  • Independently coordinate all aspects of meetings including scheduling and reservations, meeting materials and logistics.
  • Communicate status on multiple projects with team members.
  • Capture minute notes, decisions and distribute as needed.
  • Maintain project related documentation per defined process.
  • Create and update workflows as needed.
  • Update work instructions as needed.
  • Monitor project progress and communicate potential issues.
  • Act as a point of contact for all participants
  • Must have fine attention to detail
Qualifications (Knowledge & Skills):
  • Strong writing skills.
  • Detail-oriented, self-directed work style.
  • Ability to thrive in a deadline-driven,
  • Excellent communication, teamwork, and organizational skills.
  • Ability to quickly learn and adopt new technologies and processes.
  • Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision.

Schedule: M-F - 8-5pm (Requires some flexibility)
Awesome employee perks/benefits including very generous PTO
18 PTO days plus Holidays
Dynamic, energetic, room to grow

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Healthcare Executive Assistant

Seasoned Recruitment