Healthcare Call Center Representative

Healthcare Call Center Representative

CLASSIFICATION/STATUS: Non-Exempt, Full Time (40 hours/week)

Immediate Supervisor: Site Manager

Supervisory Responsibilities: None

PAY RANGE: $18-$25/hour

WHO YOU ARE:

YOUR ROLE & IMPACT

The CRCH Healthcare Call Center Representative works full time in call center service, working on a team to provide excellent service to our patients and other community members reaching us by phone. The Healthcare Call Center Representative will answer incoming calls, schedule appointments, answer inquiries and questions, handle complaints or concerns, troubleshoot problems, and provide information. As the first point of contact for many patients, this role is essential to creating an outstanding patient experience and increasing retention.

Note: Call Center hours are 8:00am - 5:30pm Monday- Friday. Ideal candidate must be able to cover the on-call rotating schedule when necessary which if we should decide to re-open call center on Saturday from 8:00am-12:00pm.

YOUR RESPONSIBILITIES

• Receive inbound and make outbound calls with patients and community members to identify their needs, schedule appointments, and/or route calls to appropriate resources, as assigned by Lead Healthcare Call Center Representative.

• Develop lasting relationships with other call center staff as a member of a team built on open communication, trust, and reliability. Spending time in the clinic will help foster this relationship.

• Demonstrate consistent, enthusiastic teamwork, moving between assignments as directed by the needs of the health center.

• Willing to serve as front desk staff for all clinical departments (except Pharmacy) as assigned by Manager of Customer Service. On an as needed basis for coverage needs.

• Crossed trained to cover all department needs within 3 months of hire, including check-out.

• Utilize software, databases, scripts, and tools appropriately to follow set communication guidelines and established workflows in addressing caller needs.

• Manage and resolve patient and family concerns.

• Raise issues and make recommendations to management to improve processes and patient experience.

• Perform other duties as assigned by Director of Operations, Site Manager and Team lead

YOUR QUALIFICATIONS, COMPETENCIES, TRAITS

• High school diploma or equivalent.

• Must have one year of customer service experience, preferable within a healthcare and/or call center setting.

• Demonstrated customer service, communication, and problem-solving skills required.

• Must be able to speak English Multi lingual strongly encouraged to apply, Spanish and/or Portuguese preferred but not required

• Ability to follow oral and written instructions required.

• Must be able to use complex technology systems, phones, EMR, outlook and multi-task between different systems.

• Must be able to maintain a high level of confidentiality and discretion in all interactions that involve Protected Health Information, in accordance wiith the Health Information Portability and Accountability Act (HIPAA).

• Position has the potential for hybrid (1 days per week) after 90 days.

• Must be able to work out of both our Brighton and Waltham locations as needed.

• Expect to be in the office 1-3x per month for meetings and site interaction.

• May also be asked to cross cover at front office when needed.

• Must be able to work from home in a quiet, professional setting at all times.

• Must have wifi/internet access at home in order to perform the job remotely.

• In office, option available.

• Must be willing to sit most of the day, while using a computer and headset.

• Must have a willingness to work flexible hours to meet the organization's needs/demands.

• Must have excellent communication skills, particularly with people from diverse cultures, with the ability to understand the community, population, and patients we serve.

• Must have experience in diverse cultures, with strong commitment to promoting Diversity, Equity, and Inclusion and reducing inequities.

• Must believe in the work we do at CRCH, with a strong passion to serve underserved populations in diverse settings.

WHO WE ARE & WHAT WE DO

Charles River Community Healths mission is to improve the health and well-being of the communities of Allston, Brighton, Waltham and surrounding areas by providing quality, compassionate, coordinated care that is patient-centered, family friendly, and community focused.

CRCH is a comprehensive practice providing medical, pharmacy, dental, behavioral health, optical, and vision services to diverse underserved local communities. We serve over 13,500 patients annually, and 90% of those served are low income, while over 70% need services in a language other than English.

We are committed to providing patients with timely access to the right care, at the right place and at the right time, collaborating with other organizations to connect patients with a comprehensive range of services and provide continuity of care, and creating new community partnerships to meet the changing needs of patients and the community.

We value caring for everyone with dignity, respect, and compassion, reducing cultural, financial and other barriers to care, and eliminating health care disparities for our patients. We also advocate for the needs of our patients, the community, and public health causes.

OUR PROMISE

If you are passionate about providing service excellence in a mission-driven, team-oriented, and progressive organization, you will find your career as Healthcare Call Center Representative rewarding and impactful! You will also find a partner in your career path goals and trajectory!

OUR BENEFITS & PERKS

Medical & Dental Insurance

Short & Long-term Disability Insurance

Generous Paid Time Off

Flexible Spending Account

Employee Assistance Program

Tickets at Work

Health Reimbursement Arrangement

Travel Reimbursement