Health System Specialist

Department Of Veterans Affairs Montgomery , AL 36101

Posted 4 days ago

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  • Duties

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Duties

Summary

The Incumbent serves as the Health System Specialist for the Chief of Staff (COS) who is an Executive Leadership Team (Pentad) Member Central Alabama VA Health Care System (CAVHCS) located in Montgomery and Tuskegee, Alabama. The incumbent functions under the direct supervision of one of the s (COS) on issues and decisions affecting medical center operations.

Learn more about this agency

Responsibilities

Duties include, but are not limited to:

  • Assists their respective Pentad member in planning, organizing, directly evaluating, advising and coordinating administrative activities. Responsibilities include improvement of productivity, management controls, and short- and long-range planning.

  • Advises top management on matters impacted by programmatic and systematic changes.

  • The incumbent advises on a formulations policies and procedures, adapting existing policies and procedures and/or formulating new policies and procedures.

  • The incumbent assist with resource allocation decisions by involving resources to include FTE ceiling, hours of duty, salary budget, supply budget, equipment budget, space utilization, maintenance contracts etc.

  • The incumbent makes appropriate recommendations to top management based on data analysis and findings of projects assigned.

  • Assists the their respective Pentad member in preparation of a variety of daily, weekly, monthly, and annual reports.

  • Participates and represents their respective Pentad member on Medical Center committees and workgroups and in meetings that support the hospital mission.

  • Carries out a variety of special assignments as required by these committees, workgroups, and the needs of top management and the facility. These are on diverse issues and frequently have short deadlines.

  • Prepares written documents and correspondence on behalf of the their respective Pentad member and for the facility.

  • Provides technical and administrative oversight for all extra views required to be submitted for the services under their respective Pentad Member.

  • Perform other duties as assigned.

Work Schedule: 8am to 4:30pm

Compressed/Flexible: Not Available

Telework: Not Available

Virtual: This is not a virtual position

Position Description/PD#: Health System Specialist/PD01762A

Relocation/Recruitment Incentives: May be offered to highly qualified applicants

Financial Disclosure Report: Not required

Travel Required

50% or less - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

13

  • Job family (Series)

0671 Health System Specialist

  • Requirements

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Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job

  • Designated and/or random drug testing may be required

  • Selective Service Registration is required for males born after 12/31/1959

  • You may be required to serve a probationary period

  • Subject to background/security investigation

  • Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/03/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Individual Occupational Requirement (IOR): The 0671 series requires specific education or experience to be met in order to be appointed into a position of this series. You must meet one of the pre-determined Education or Experience Individual Occupational Requirements listed below as set by Office of Personnel Management (OPM).

Undergraduate and Graduate Education in a Major study of hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration.

Experience of progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:

Missions, organizations, programs, and requirements of health care delivery systems;

Regulations and standards of various regulatory and credentialing groups; and

Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

In addition to meeting both the IOR and Time-In-grade, you may qualify based on your specialized experience as described below:

You may qualify based on your experience and/or education as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, and special projects. manages special projects for major office or program issues of broad impact; conceives and implements new initiatives and projects to strengthen, facilitate, and integrate programs; analyzes management techniques, processes, and styles for improving organizational effectiveness; and develops both long and short-range policies and plans for the organization by coordinating the medical administration needs of the medical center as assigned.

You will be rated on the following Competencies for this position:

  • Analytical Reasoning

  • Financial Management

  • Information Management

  • Interpersonal Effectiveness

  • Organizational Performance Analysis

  • Project Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:The work is primarily sedentary, although some slight physical effort may be required. Work is typically performed in an adequately lighted, and climate controlled office.???????

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

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Health System Specialist

Department Of Veterans Affairs