Health System Specialist

Summary

This position is in the Health Professions Education (HPE) Office (HPEO) and is

organizationally aligned and supervised by the HPE Manager, with oversight from the

Designated Education Officer (DEO) who reports to the Chief of Staff (COS). This position

supports the DEO and HPE management for establishing, maintaining, and evaluating

the quality of HPE programs and the quality of care delivered by health professions

trainees (HPTs) at the VA medical facility.

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Overview

• Accepting applications

• Open & closing dates

07/01/2024 to 07/10/2024

• Salary

$59,966 - $94,317 per year

• Pay scale & grade

GS 9 - 11

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Location

1 vacancy in the following location:

• Charleston, SC

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

25% or less - You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

9

• Job family (Series)

0301 Miscellaneous Administration And Program

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBTB-12455467-24-AF

• Control number

798083200

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This job is open to

• Internal to an agency

Current federal employees of this agency.

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Duties

The HPE Specialist serves in the capacity as the HPT onboarding specialist. The position

works independently and responds to requests for information and guidance from all

levels of the organization. This requires in-depth knowledge of VHA, VISN and facility

clinical and administrative operations, VA, VHA, OAA policy, national databases, and

analytical techniques for systems used by HR, personnel security, IT, and mandatory

training. The position analyzes and synthesizes data from diverse data systems and

sources to cross check, validate and present accurate and relevant information. The

position produces policy documents to provide authoritative responses to inquiries,

develop reports and display information in a variety of formats tailored to the applicable

audience (OAA program office, facility leadership, or academic affiliates). The position

develops and implements systems to inform the DEO and facility managers by providing

oversight and leadership in the areas of HPT processing, management, and training.

The position:

• Monitors and manages the onboarding and off-boarding activities of HPTs to ensure

each individual HPT is qualified to train at VA, meeting the requirements of the affiliate

training program and requirements for federal employment.

• Facilitates and validates information for the TQCVL and expedites approval process

from the DEO through the VA Facility Director and verifies information prior to any

HPT's appointment. The position may provide completed onboarding packages to HR

for processing, but subsequent qualification review is not performed.

• As the SME, trains and guides affiliate staff in completion of the TQCVL including

navigation of multiple data sources such as National Practitioner Data Bank (NPDB),

List of Excluded Individuals and Entities (LEIE), and Selective Service System.

• Maintains various VA and local databases that consist of information related to HPT

records, training, security background, academic programs, VA transfers, pharmacy

prescribing authorization and licensure.

• Administers functions to expedite and coordinate the full spectrum of on- and off

boarding services including, but not limited to PIV sponsor, fingerprinting, TMS

account creation and management, electronic medical record access and IT network

account creation. Troubleshoots individual problems, analyzes systems issues, to

develop and present solutions for program and system efficiency.

• May serve on focus groups, integrated project teams and attend meetings related to

VHA policy and processes, academic affiliations, clinical training, mandatory training,

Cerner transition, and HPT processing.

• Directs, organizes, and coordinates administrative programs and information such as

HR, personnel security, Office of Information Technology (OIT), and for mandatory

training which support the in-processing of HPTs.

• Exercises initiative and collaborates across an interprofessional team of personnel

and prioritizes complex and competing priorities.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday- Friday 7:00 to 3:30pm

Compressed/Flexible: Not Authorized

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Health System Specialist/PD07725A and PD99460s

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Authorized

Permanent Change of Station (PCS): Not Authorized

PCS Appraised Value Offer (AVO): Not Authorized

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/10/2024.

Time-In-Grade Requirement: GS-09 Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Time-In-Grade Requirement: GS-11 Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: Experience that demonstrated knowledge, skill, and technical competence in the use of statistical and mathematical theories applicable to regulatory impact, policy analysis, professional methods of scientific inquiry and analysis in the solution of problems in determining economic and other impact on regulatory programs. Such experience must have involved extensive inquiry into or use of basic data; structuring of problems for systematic analysis; adaptation or development of scientific techniques; construction and use of analytical or mathematical models; formulation of recommendations for action; or planning, monitoring, or directing the above activities.

Candidates for positions at the GS-11 level must have had 1 year of specialized experience equivalent to at least the GS-9 level.

• Education: Graduate Education: Master's degree in economics, statistics, mathematics, applied sciences, law, or other fields related to the position is qualifying for GS-11 research positions. Total undergraduate and graduate study must have included at least 9 semester hours in mathematics and statistics and 9 semester hours in economics. Degree work must have included independent study or research in regulatory impact. Theory courses, without independent study or research, are not sufficient to demonstrate ability to per-form at the GS-11 level.

You will be rated on the following Competencies for this position:

• Administration and Management

• Computer Skills

• Organizational Performance Analysis

• Stakeholder Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary; although, some slight physical effort is required.

Accompanying HPTs through the medical site or clinical training site may be required.

Some work may require walking and standing in conjunction with travel to and attendance

at meetings and conferences away from the worksite. Stamina and concentration to meet

crucial deadlines is required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

No educational subsitute for this series

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.