Health System Specialist (Executive Assistant To The Director)

Summary

This position serves as a member of the executive management team of the W.G. (Bill) Hefner Salisbury VA Healthcare System (SVAHCS) and reports to the Executive Director. The primary purpose of this position is to serve as the Executive Assistant to the Executive Director in providing expert support to health care management officials by analyzing, evaluating, advising on and/or coordinating health care delivery systems and operations.

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Overview

• Accepting applications

• Open & closing dates

05/03/2024 to 05/13/2024

• Salary

$105,569 - $137,243 per year

• Pay scale & grade

GS 13

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Location

1 vacancy in the following location:

• Salisbury, NC 1 vacancy

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

25% or less

• You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent -

• Work schedule

Full-time -

• Service

Competitive

• Promotion potential

None

• Job family (Series)

0671 Health System Specialist

• Supervisory status

No

• Security clearance

Other

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBTA-12407016-24-KLN

• Control number

789895800

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This job is open to

• Internal to an agency

Current federal employees of this agency.

Clarification from the agency

Opened to All current, Permanent Department of Veterans Affairs Employees

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Duties

MAJOR DUTIES

• Manages all controlled correspondence and inquires/action items assigned to SVACHS ensuring deadlines are met. EA frequently interactions with VISN and VACO staff to assure responses are accurate and appropriate.

• Prepares documents for VISN and VACO review.

• Develops processes and recommendations to ensure efficient office operations within the Executive Director's Office.

• Developing training for and enhancing expertise for facility executive support in meeting SVAHCS, VISN, VHA and VA expectations in communicating critical issues and developing appropriate responses to stakeholder inquires.

• Undertaking and participating in special programs and site visits. Site visits will at times involve national representation.

• Responsible for the coordination of all visits and events attended by Secretary, Department of Veterans Affairs (SECVA) and other high profile members of SECVA staff and congressional representatives.

• Coordinates these visits directly with the SECVA staff members and representatives.

• Incumbent acts as the medical center liaison for all events involving SECVA staff and national stakeholder groups.

• Coordinates the planning, organizing, developing, and implementing of programs/projects to meet the special needs of our stakeholders, Veterans, and employees. Some of the program and policy development have national implications (i.e., Legionella and Water Safety) based on the topic.

• Completes ongoing analysis, investigations, and initiatives that have high priority for SVAHCS, VISN or VACO. This may involve organizing special committees, initiating program reviews, and producing complex analysis and written reports for regional and national oversight groups and local and national stakeholder groups.

• Interacts with Veterans and their family members, Medical Center leadership and management, VA Central Office Officials, other government agency officials, Congressional Offices, Veterans Service Organizations, private sector health care providers and other stakeholders on behalf of the Executive Director.

• Serves as primary office contact on behalf of the Executive Director regarding coordinating SECVA visits and other high profile site visits that involve the Executive Director and/or members of the executive leadership team. Visits may include national service officer or congressional representation.

• Responsible for inviting and briefing appropriate subject matter experts to assure the goals of visit are met. Briefs and advises senior management on agenda issues in preparation for activities and meetings of local and national significance.

• Conducts analytical studies on operational processes, issue topics, or related special projects. Studies and projects addressed are commonly so diverse and intense that they often require input and assistance from departmental or program offices.

• Performs other related duties as assigned.

Work Schedule: Monday- Friday 08:00am

• 04:30pm

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Health System Specialist (Executive Assistant to the Director)/PD021020

Relocation/Recruitment Incentives: Authorized to Highly Qualified Candidates Only

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

• Relocation Incentive authorized to Highly Qualified Candidates

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/13/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade Gs-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: skill in a wide range of qualitative and/or quantitative analysis methods for the assessment and improvement of intricate management processes within a complex health care delivery system. Must be able to apply extensive knowledge and skills in hospital administration principles, theories, and practices to inquiries and comprehensive studies where the boundaries are wide-ranging and difficult. Identify and propose solutions to complex management problems of significant importance and exercise sound judgment in implementing and evaluating policies, plans, and internal operational systems.

You will be rated on the following Competencies for this position:

• Administration and Management

• Change Management

• Forward Thinking

• Planning and Evaluating

• Planning and Evaluating

• Problem Solving

• Strategic Thinking

• Workforce Planning

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary in nature. There may be some walking, standing, bending, and carrying of light items. The work requires the ability to travel. Performance of this work does not require special physical demands.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

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