Health System Specialist

Department Of Veterans Affairs Philadelphia , PA 19107

Posted 3 weeks ago

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Summary

This position is located in the Office of Patient Care Services (PCS), the incumbent functions as Executive Assistant to the Nurse Executive. The incumbent uses broad knowledge of administration, planning concepts and VA rules and regulations to formulate recommendations and complete tasks.

Learn more about this agency

Responsibilities

Your duties can include but are not limited to the following:

  • Tracks all Nurse Executive clinical services' performance measures and monitors.

  • Reviews all Nurse Executive Service budget/FTEE request for completeness and workload justification.

  • Review Nurse Executive congressional letters for content.

  • Provide staff support to other PENTAD members for special assignment

  • Provide back-up to the EA to AD for Finance, AD for Clinical Operations, and Executive Assistant Director.

  • Work collaboratively with the Executive Assistant to the Director in preparing reports, issue briefs, and other assignments.

  • Proactively prepares the Nurse Executive for upcoming meetings and/or key issues.

  • Assist the Nurse Executive with preparing performance rating for all direct reports.

  • Prepares, analyzes, monitors, and audits Patient/Nursing Services budget with specific emphasis on contracting administration, budget submission, and certification of nursing staff and equipment rentals.

  • Oversees organizational charts, staffing lists, DSS mapping profile, and recording of approved recruit actions.

  • Builds and maintains effective partnerships with other services within the facility, vendors, and agency nursing.

  • Oversight of the Equipment inventory listing and conducting annual inventories and completing reports of survey of missing items.

  • Other duties as assigned.

Work Schedule: Monday to Friday

  • 7:30am to 4:00pm

Compressed/Flexible: Not Available

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Health System Specialist/PD057090

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

Travel Required

Occasional travel

  • You may be expected to travel for this position.

Supervisory status

Yes

Promotion Potential

13

  • Job family (Series)

0671 Health System Specialist

  • Requirements

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Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job

  • All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.

  • Selective Service Registration is required for males born after 12/31/1959

  • You may be required to serve a probationary period

  • Subject to background/security investigation

  • Selected applicants will be required to complete an online onboarding process

  • Participation in the seasonal influenza and Coronavirus Disease 2019 (COVID-19) Vaccination programs are requirements for all Department of Veterans Affairs Health Care Personnel (HCP)

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/07/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Individual Occupational Requirement (IOR). The Individual Occupational Requirement for the Health System Specialist position is:

  • Undergraduate and Graduate Education with a major study in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR

Specialized Experience: Specialized experience is progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: (1) Missions, organizations, programs, and requirements of health care delivery systems; (2) Regulations and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. In addition to the above guidance, you may also possess some examples of specialized experience that include: possessing working experience tracking performance measures, completing reports, action items and composing correspondence, prepares and analyzes patient/Nursing services budgets and (This experience must be documented in your resume).

Special Provision for Inservice Placement:

Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included:

  • Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements;

  • Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and

  • Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

Experience in managing contracts and purchasing is preferred.

You will be rated on the following Competencies for this position:

  • Communications

  • Integrity/Honesty

  • Interpersonal Skills

  • Organizational Awareness

  • Problem Solving

  • Project Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:The work is primarily sedentary, though slight physical effort may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

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