Health Services Data Clerk - 193 Days

Job Title: Clerk Wage/Hour Status: Non-Exempt

Job Title: Health Services Data Funding Source: Local

Pay Grade: PR 4

Department/School: Health Services

Function: District Operations

Reports to: Director of Health Services HR Date Approved: December 2022

HR Date Revised: June 2024

SUMMARY:

Under close supervision, maintains accurate student records for the Health Services team. Performs data entry including immunization records and screening results.

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

• Model KISD core organizational beliefs and values; perform duties effectively and efficiently for the purpose of supporting and contributing to high student achievement.

• Provide program support and service delivery; communicate effectively within and across teams and participate in cross-functional work groups.

• Maintain a commitment to the District mission; model District expectations through personal leadership and actively support the efforts of others to achieve District goals.

MAJOR RESPONSIBILITIES AND DUTIES

Health Services

• Maintain student health data records in the Student Information System.

• Input case management notes and other information into student information systems.

• Maintain scheduling data on computer.

• Support Health Services Team with responsibilities related to community health.

• Assist with Team Professional Development events and meetings.

• Support Health Services Team with immunization events.

• Provide health screening assistance on campus as needed and input student screening results into Student Information System.

• Provide online registration support with responsibilities related to student health.

• Provide secretarial back-up support with Health Services daily operations as assigned.

• Attend and participate in Health Services meetings and special events and serve on sta? committees as required.

Other

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment/meals.

• Receive, sort, and distribute mail and other documents to department staff.

Policy, Reports, and Law

• Compile, maintain, and file all reports, records and other documents as required.

• Maintain confidentiality.

• Develop and maintain systems for retrieval of information in support of all programs; compile, maintain, file, and secure all physical and computerized reports, records, and other required documents.

• Pursue Professional Development activities for self.

• Comply with all policies, operating procedures, legal requirements, and verbal and written directives.

• Comply with the Professional Code of Ethics and Standard Practices for Texas Educators.

• Follow District safety protocols and emergency procedures.

• Perform other related duties as assigned.

QUALIFICATIONS:

Education/Certification:

• High School Diploma or equivalent

Experience:

• Three (3) years successful clerical experience

SPECIAL KNOWLEGDGE/SKILLS/ABILITIES:

• Ability to maintain accurate and auditable records

• Ability to use software to develop or maintain spreadsheets and databases and do word processing

• Proficient keyboarding and file maintenance skills

• Basic math skills

• Strong organizational, communication, and interpersonal skills

SUPERVISORY RESPONSIBILITES:

• None

MENTAL/PHYSICAL DEMANDS AND ENVIRONMENTAL FACTORS:

Tools/Equipment Used:

• Standard office equipment including personal computer and peripherals

Posture:

• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

• Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting:

• Occasional light lifting and carrying (less than 15 pounds)

Environment:

• May work prolonged or irregular hours as needed with prior approval

• Work to be completed on-site from assigned school or building

• No remote work

Mental Demands:

• Work with frequent interruptions; maintain emotional control under stress work