Health Program Administrator/Trainee (NY Helps) - 52069 (Bems)

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Review Vacancy

Date Posted 06/18/24

Applications Due07/02/24

Vacancy ID161202

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPYes

AgencyHealth, Department of

TitleHealth Program Administrator/Trainee (NY HELPS) - 52069 (BEMS)

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $49363 to $82656 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 20%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Division of State Emergency Medical Systems

875 Central Ave

City Albany

StateNY

Zip Code12206

Minimum Qualifications Permanent Transfer Candidates: Current NYS Department of Health employee with one year of permanent or contingent-permanent, competitive, service as a Health Program Administrator, SG18, OR a current NYS employee with one year of permanent or contingent-permanent, competitive, service in a title eligible to transfer under Section 52.6, Section 70.1, or Section 70.4 of the NYS Civil Service Law to Health Program Administrator, SG18, Health Program Administrator Trainee 1, NS, or Health Program Administrator Trainee 2, NS.

Non Competative Candidates via HELPS Program:

Health Program Administrator: A bachelor's degree and two years of experience in the administration, supervision and oversight of programs including the design, implementation, administration, management, operation, and assessment of program effectiveness.

Health Program Administrator Trainee 2: A bachelor's degree and one year of experience in the administration, supervision and oversight of programs including the design, implementation, administration, management, operation, and assessment of program effectiveness.

Health Program Administrator Trainee 1: A bachelor's or higher degree.

Substitution: a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

CERTIFICATIONS/LICENSES: Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) preferred.

EXPERIENCE: Minimum of two years of experience in procurement, contract management, or a related field; Experience in a government or public sector environment is highly desirable. SKILLS/KNOWLEDGE/ABILITIES: Strong understanding of procurement processes, state guidelines, and financial regulations; Excellent organizational and documentation skills; Ability to review and interpret contracts, proposals, and bids; Proficient in using procurement software and financial management systems; Strong communication and interpersonal skills for effective vendor and stakeholder liaison; Ability to work collaboratively in a team environment and support administrative functions efficiently

Duties Description The Health Program Administrator in the Contracts and Procurement Unit serves as a Unit Specialist responsible for supporting the development, evaluation, and management of contracts and procurement activities within the Finance Operations Branch. This role ensures accurate documentation of procurement requirements, compliance with state guidelines, and effective vendor liaison. The position also provides essential administrative support to maintain efficient operations and fosters a collaborative work environment.

MAJOR FUNCTIONS & ASSOCIATED DUTIES

Contract Development and Documentation: Assist in the development and review of contracts, Requests for Proposals (RFPs), Invitation for Bids (IFB), Requests for Qualifications (RFQ), Requests for Information (RFI), Requests for Applications (RFA), and Sole/Single Source Procurements; Ensure accurate and thorough documentation of contract terms, specifications, and procurement requirements; Support the publication of contract and procurement requirements for bidders.

Contract Monitoring and Compliance: Monitor contractor performance and compliance with contract terms; Assist in conducting contract modifications and amendments as needed; Support the administration and oversight functions for contracts and agreements awarded by the Division; Ensure that procurement activities adhere to state guidelines, laws, and best practice.

Procurement Processes and Support: Review purchase requisitions for conformance with rules, regulations, and agency procedures and policies; Assist in selecting the most appropriate method of procurement considering New York State's purchasing guidelines and New York State Finance Law; Prepare bid proposals and orders for commodities or services based on specifications; Certify that commodities or services ordered are delivered as requested and direct payment; Conduct market research to determine available types of commodities and services.

Vendor Liaison and Specification Support: Liaise with vendors and program administrators to describe required commodities and services; Assist in developing and revising specifications to ensure they meet the unit's needs; Inspect samples of delivered orders for conformity to specifications and proposals.

Staff Services: Provide administrative support to the unit, ensuring effective and efficient operations; Assist in the preparation of reports and documentation for managerial review; Support unit staff in various tasks, fostering a collaborative and productive work environment; Participate in performance evaluations, identify training needs, and support professional development opportunities for staff; Perform general administrative tasks to support the unit's operations; Undertake other tasks as assigned to meet the core functions of the unit.

Additional Comments All Division of Emergency Medical Systems staff may be required to perform regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (day to weeks), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

This position is part of the NYS HELPS program. No examination is required.

This position may require travel throughout New York State including overnights to areas not served by public transportation.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off

• Public Service Loan Forgiveness (PSLF)

• Pension from New York State Employees' Retirement System

• Shift & Geographic pay differentials

• Affordable Health Care options

• Family dental and vision benefits at no additional cost

• NYS Deferred Compensation plan

• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds

• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, PC/HPA/52069

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street ESP - Corning Tower

Room 2217

City Albany

State NY

Zip Code 12237

Notes on Applying Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference PC/HPA/52069 included in the subject line or by mail to Human Resources Management Group, PC/HPA/52069, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.