Health Information Management Technician 1 Eoa# 24-185Bjd (NY Helps)

Minimum Qualifications MINIMUM QUALIFICATIONS:

You must be currently certified by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or as a Registered Health Information Technician (RHIT)

1.Candidates must have permanent competitive status as a Health Information Management Technician 1 and be eligible for a lateral transfer.

OR

2.Eligible to transfer via section 70.1 of Civil Service Law by having at least one year of permanent service in a qualifying title. For eligible 70.1 information, visit the Career Mobility Office at: http://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/titlesearch_action.cfm

When doing this search use your current title to see the titles you can transfer to.

Minimum Qualifications per the current continuous recruitment exam announcement.

On or before the date of filing your application, you must meet the following requirements:

You must be currently certified by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or as a Registered Health Information Technician RHIT.

For information on the requirements for certification, you may contact the American Health Information Management Association, 233 North Michigan Avenue, Suite 2150, Chicago, Illinois 60601-5519, telephone (312) 233-1100 or visit AHIMA's web site at www.ahima.org.

Duties Description POSITION DESCRIPTION:

The Office for People with Developmental Disabilities (OPWDD) is currently seeking a Health Information Management Tech 1 to assure that service recording/billing is accurate and completed in a timely manner and required documentation to substantiate billing is retained. Assist the Health Information Management Administrator and Health Information Management Technician 2 in program management, training staff in the use of the Tracking and Billing Systems (TABS), purging records, death tracking and notification, maintaining legal files and assuring HIPAA compliance. This person will also assist with assuring the records and information of the individuals we serve are received and maintained per laws, regulations, and procedures required by OPWDD, Medicare, Medicaid, and Mental Hygiene law. This person will also assist with proper handling of correspondence requests which includes Subpoenas, Court Orders, Justice Center, Individual and Family requests. The person will be integral in supporting the Health Information Management (HIM) Department and the facility as a whole in the successful implementation of OPWDD's move to Electronic Health Record (EHR) by providing any support services that are needed.

PRIMARY DUTIES AND RESPONSIBILITIES:

The Primary Duties and Responsibilities of the Health Information Management Technician 1 would include but are not limited to the following:

• Review diagnostic and therapeutic medical records for completeness and accuracy to ensure compliance with regulatory and legal standards and requirements.

• Correspond with individuals and entities regarding inquiries for information from patient records in accordance with established policies, procedures and legal standards.

• Apply and implement legal and regulatory policies, procedures, and requirements for access and disclosure of Protected Health Information (PHI) and report privacy issues and breaches.

• Preserve records for archive storage in accordance with established policies and procedures.

• Provide technical assistance and guidance to facility and clinical staff on medical records maintenance and use, including records contained in automated patient information systems.

• Advise clinical staff and supervisors on medical record policies and procedures and instruct treatment staff in proper methods of entering observation and progress notes into medical records.

• Collaborate with facility staff in resolving problems with proper medical records maintenance and use.

• Train staff in records keeping procedures and data management used to meet local, state and federal guidelines.

• Train clerical and support staff in the selection of material from records to provide case information in responding to requests for data or abstracted material.

• Collaborate with committee participants concerned with clinical and administrative policies and procedures governing medical records.

LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all

#LI-BD1

Additional Comments APPLICATION PROCEDURE: Submit cover letter and résumé by March 26, 2024 to:

Human Resources Management Office

1200 East and West Road

Building 1, West Seneca Campus

West Seneca, NY 14224

E-Mail: opwdd.sm.wny.bids@opwdd.ny.gov

Fax: (716) 517-3715

Please reference the above EOA #24-185bjd in all correspondence.

Please note:

• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

• To be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

• OPWDD is an Equal Opportunity/Affirmative Action Employer.

• OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas, and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation, and beliefs.

Additional Comments

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

If you are hired under the HELPS Program, you will be first be appointed as a temporary employee. In May 2024, if you are performing successfully in the position, your appointment will be changed from temporary to permanent non-competitive. Once you are in permanent status, your official probationary period will begin and you may take any promotion exam for which you are qualified. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

• The assignment of PS&T employees will be made in accordance with any agreed upon Memorandum of Understanding between PEF and the local DDSO regarding the posting of job vacancies.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.

• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.

• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office at (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

NYS Offers Incredible Benefits!

• Savings programs such as the U.S. Savings Bond and the College Savings Plan.

• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.

• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.

• Life insurance and Disability insurance.

• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

Paid Holidays and Leave

• Thirteen (13) paid holidays each year.

• Thirteen (13) days of paid vacation leave initially.

• Five (5) days paid personal leave each year.

• Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.

• Up to three (3) days professional leave each year to participate in professional development events.

Health Care Coverage

Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

Retirement Program

Participate in The NYS Employees' Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation. Professional Development and Education and Training NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://goer.ny.gov/training-and-professional-development.

Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.