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Head, Support Services, Library

Expired Job

Los Angeles County Los Angeles , CA 90009

Posted 3 months ago

Position/Program Information

LA COUNTY LIBRARY

EXAM NUMBER

Q8351A

FILING DATES

SEPTEMBER 20, 2018 - OCTOBER 3, 2018

TYPE OF RECRUITMENT

INTERDEPARTMENTAL PROMOTIONAL OPPORTUNITY

RESTRICTED TO PERMANENT EMPLOYEES OF THE COUNTY OF LOS ANGELES WHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD

Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam:

  • Employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service.

  • Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service at the time of filing or by the last day of filing.

NO OUT-OF-CLASS OR VERIFICATION OF EXPERIENCE LETTERS (VOEL) WILL BE ACCEPTED.

WITHHOLD INFORMATION:

APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AT THE TIME OF FILING. NOWITHHOLD IS ALLOWED.

DEFINITION:

Has immediate charge of LA County Library's Support Services Section.

CLASSIFICATION STANDARDS:

The single position allocable to this class reports to the Administrative Deputy and oversees purchasing operations, contract administration, Special Tax and Developer Fee Programs. The position is distinguished by its responsibility for highly-specialized administrative assignments and clerical support functions as requested by executive management. The incumbent must demonstrate knowledge of purchasing guidelines, contract principles, administration of inter- intra-jurisdictional agreements, Board letter development and supervision skills required to head a major Library section. Essential Job Functions

  • Plans, assigns, directs and evaluates, through subordinate staff, the work of the support services section of the Public Library.

  • Manages the department's centralized procurement operations and activities related to purchasing goods and services in accordance with policies and guidelines established and enforced by the Internal Services Department.

  • Administers the department's centralized contracting operations including development, award, and performance monitoring; interprets and enforces related memoranda of understanding, delegated authority agreements and master agreements.

  • Researches, recommends and implements departmental policies, procedures, practices and guidelines to foster efficiencies and effective resource management.

  • Composes content for Board letters, motions and memoranda; supervises the filing of Board agenda items with the Chief Executive Office and Executive Office of the Board of Supervisors to ensure filing deadlines are met; maintains a comprehensive file of all transcripts of Board meetings.

  • Oversees administrative tasks related to LA County Library's Special Tax and Developer Fee Programs: collecting and processing fees; coordinating activities with the Auditor-Controller and developer fee consultant to update the annual special tax levy; forecasting special tax revenue; updating the Capital Improvement Program and monitoring pending development projects within Los Angeles County to determine potential impact on library services.

  • Retains the Geographic Information Systems (GIS) shape files, developer fee planning area boundaries, and coordinates the update of these files with other County departments and outside consultants.

  • Administers and maintains records on building leases, maintenance and office equipment agreements located throughout the department.

  • Analyzes environmental impact reports and related planning documents in order to prepare reports required by the Department of Regional Planning, cities, planning consultants and other agencies.

  • Supervises clerical support and building services at Library Headquarters, such as security, maintenance, messenger and reception services, etc.

  • Acts as departmental Records Management Coordinator on matters relating to the Chief Executive Office's records management program.

  • Act for the Administrative Deputy in his or her absence as needed.

DESIRABLE QUALIFICATIONS:

  • Experience performing contract and procurement operation assignments.

  • Experience generating complex documents, such as reports, Board letters, policies and procedures, and memos.

Requirements

MINIMUM REQUIREMENTS:

Four years of experience in a general administrative staff* or specialized staff capacity analyzing and making recommendations for the solution of problems or organization, systems and procedures, program, facilities planning, budget, accounting, purchasing, contracting, or personnel, two years of the required experience must have been in a supervisory or responsible staff capacity*.

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

SPECIAL REQUIREMENT INFORMATION:

  • Generalized administrative staff is defined as: Performs work typically in an administrative services branch of an organizational unit, including responsibility for the development of procedures and participation in policy formulation. Experience at the level of independent responsibility for assignments of average difficulty analyzing and making recommendations for the solution of problems of organization, budget, personnel, information services, programs, facilities planing, materials management, and general management.

Specialized staff capacity is defined as: Staff experience requiring specialized knowledge of rules, regulations, and other guidelines relating to completing assignments in the program area assigned. Knowledge is usually attained through extensive, increasingly difficult, and practical experience and training in the subject matter field.

  • Responsible staff capacity is defined as: Staff experience at the journey-level requiring working knowledge of rules, regulations, and other guidelines relating to program area assigned.

PHYSICAL CLASS:
2 - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved.

Additional Information

EXAMINATION CONTENT: This examination will consist of (2) parts:

PART I: An evaluation of Training and Experience based upon application information and supplemental questionnaire submitted at the time of filing, weighted 70%.

PART II: A Commentless Appraisal of Promotability weighted 30%. The Commentless Appraisal of Promotability will evaluate: knowledge and skills; oral and written communication; analytical and problem solving; interpersonal skills; work habits and attitude; leadership skills.

Candidates must achieve a passing score of 70% or higher on the examination in order to be placed on the eligible list.

ELIGIBILITY INFORMATION:

The names of candidates receiving a passing grade in the examination will be placed on the eligible list in the order of their score group for a period of twelve (12) months following the date of promulgation.

VACANCY INFORMATION:

The resulting eligible list will be used to fill a vacancy with in the LA County Library.

SHIFT:

Appointees must be willing to work any shift, including evenings, nights and weekends.

APPLICATION AND FILING INFORMATION:

Fill out your application completely. Applications must be filed online only. Applications submitted by U.S. Mail, fax or in person will NOT be accepted. Any required documents must be submitted within fifteen (15) calendar days from application submission.

Apply online by clicking on the "APPLY" button for this posting. You can also track the status of your application using this website. We must receive your application by 5:00 p.m., PST, on the last day of filing.

The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements. Fill out the application and supplemental questionnaire completely and correctly to receive full credit for any related education, training, and job experience in the space provided. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it may be rejected at any stage of the selection process. All information and records are subject to verification.

IMPORTANT NOTES:

  • All information included in the application is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.

  • FALSIFICATION of any information may result in DISQUALIFICATION.

  • Utilizing verbiage from Class Specification and/or Bulletin serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.

ADDITIONAL INFORMATION REGARDING ONLINE FILING:

SOCIAL SECURITY NUMBER:

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD:

All applicants must file their application online using their own ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

Department Contact Name: Julia Ngo

Department Contact Phone: (562) 940-8434

Department Contact Email: JNgo@library.lacounty.gov

California Relay Services Phone: (800) 735-2922

ADA Coordinator Phone: (562) 940-4155

ADA Coordinator Email: Sfowler@library.lacounty.gov

Teletype Phone: (562) 940-8477


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Head, Support Services, Library

Expired Job

Los Angeles County