H.C.J.D.C./Attendance Clerk/Secretary (School Year 2024-2025)

Position Type:

Secretarial/Clerical/Campus Level Secretary

Date Posted:

6/26/2024

Location:

Juvenile Detention Center

Date Available:

06/26/2024

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REPORTS TO: Administrator or Supervisor Assigned APPLICATION DEADLINE: Open Until Filled LENGTH OF WORK YEAR: 187 Days DATE REVISED: 02/05/2021 WAGE/HOUR STATUS: Non-Exempt SALARY RANGE: $17.43 Minimum $26.15 Maximum PAY GRADE: PS 4

PRIMARY PURPOSE:

The Hidalgo County Juvenile Detention Center Attendance Clerk/Secretary is to perform clerical procedures and is responsible for maintenance of all attendance records.

QUALIFICATIONS:

TEA certification requirements

High School Graduate or GED

Must possess office skills

Computer Literate/able to access information from computer/Region One ESC

MAJOR RESPONSIBILITIES AND DUTIES:

• Provides superior clerical and stenographic assistance.

• Attends all district professional development dealing with attendance and purchasing.

• Keeps informed on local and state laws, rules, and regulations, explains applicable regulations and policies to appropriate persons.

• Maintains records in an efficient manner.

• Keeps student data current as directed.

• Performs the usual office routines and practices associated with a productive and efficient office operation.

• Registers all incoming students.

• Compiles, verifies, and maintains all demographic data on all active students.

• Maintains all period absence reports by periods on a daily basis.

• Compiles and submits daily attendance reports to Assistant Superintendent for Operations & Support Services.

• Computer operations: updates and maintains daily attendance on students; updates and maintains special reports.

• Types a variety of material, as directed from drafts or corrected copies.

• Updates data processing materials coming from Region One ESC.

• Carries out Audits every six weeks.

• Stores Attendance Records for the five years required for TEA Audit.

• Withdraw students/verify withdrawal with parents/guardian.

• Responds to questions, when able to, according to Board and school policies, takes messages for staff members, delivers messages as directed.

• Types a variety of materials as directed from drafts or corrected copies.

• Files correspondence or other records in a prescribed manner, according to the practice of the office.

• Performs all duties in a safe manner to avoid injury to oneself and/or to others.

• Performs other related duties as assigned.

EQUIPMENT USED:

• Typewriter, computer, printer, copier, and telephone

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress, repetitive hand motions, prolonged use of computer

FUNDING:

Program: Percent: % Program: Percent: %

In compliance with federal program guidelines outlined in OMB-Circular A-87 Office of Management and Budget all staff who is split funded or often is referred as employees that work on multiple activities or cost objectives are required to work on Time and Effort as per OMB Circular A-87

attachment B, section 8, h.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Nondiscrimination Statement

Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Robert Vina, r.vina@ecisd.us ,Coordinator of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300.

Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las políticas de no discriminación Title IX issues: Robert Vina, r.vina@ecisd.us ,Coordinator of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300.