HCD Program Coordinator

The purpose of this classification is to provide administrative and programming support for federally funded affordable housing programs.

• Maintains accounting databases and spreadsheets: creates, updates, and maintains databases to assist with required reporting; collects, compiles, prepares and verifies documentation and data; and enters documentation and data into various computer systems and programs.
• Prepares and submits financial analysis and related reports: maintains financial records and reports for assigned projects; assists in preparing quarterly and annual budgets; assists in reviewing reports and documents for completeness and compliance with program regulations; researches and compiles information from various sources; and provides monthly updates to supervisor.
• Assists with the program activities: tracks and maintains contracts and agreements; assists with the procurement of professionals such as architects and contractors; provides information regarding projects and programs to citizens, coworkers, managers, and other departments; maintains calendars and ensures compliance with project timelines; coordinates program and work activities with allied organizations and agencies; and keeps supervisor apprised of activities, issues and concerns.
• Monitors assigned projects: monitors budgets and tracks expenditures; reviews and gathers reports and documentation; conducts site visits; verifies project progress; and ensures project compliance with contract details and program requirements.
• Performs related complex technical work: participates in preparing and submitting required reports, involving a variety of source materials, considerable knowledge of policies and procedures and working knowledge of program guidelines; follows up on projects; transmits information; maintains knowledge of department activities; may organize special events, workshops and related activities; and assists in a variety of department operations as assigned.

POSITION SPECIFIC RESPONSIBILITIES:

• Creates and submits check request to IDIS clerk.
• Assist in coordinating daily operations of the Housing Sector
• Works to ensure that office operations are maintained including review of reimbursement documentation for processing for Housing Sector operations.
• Coordinates work assignments for inspection sector

Education:    Associates degree in Community Development, Public Administration, Business Administration, or other related field of study or High School Diploma/G.E.D. based on experience.

Experience:  Three (3) years of experience with Associate's Degree or five (5) years of experience with High School Diploma/G.E.D. in maintaining financial records and/or construction processes and development.

Knowledge/Skills/Abilities:

• Proficiency in reading and comprehending complex local, state, and federal regulations and interacting with local, state and federal officials.
• Considerable knowledge of Block grants and various federally funded grant programs.
• Excellent communication skills, both oral and written.
• Demonstrated ability to work independently.
• Proficiency in using a data base system.
• Ability to work with diverse community and organizational groups.

Licensing/Certification:  

• Possession of a valid driver's license with good driving history.  If State license is other than Georgia or South Carolina, applicant must obtain a license in Georgia or South Carolina within 30 days of employment. 

PERFORMANCE APTITUDES

• Data Utilization:  Requires the ability to review, classify, categorize, prioritize, and/or analyze data.  Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
• Human Interaction:  Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.
• Equipment:  Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Verbal:  Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
• Math:  Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
• Functional Reasoning:  Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
• Situational Reasoning:  Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
• Physical Abilities:  Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
• Sensory Requirements:  Some tasks require the ability to perceive and discriminate colors or shades of colors, and visual cues or signals. Some tasks require the ability to communicate orally.
• Environmental Factors:  Essential functions are regularly performed without exposure to adverse environmental conditions.

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The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.