Hastings Sixpence Child Care Partnership Coordinator

Job Responsibilities of

Hastings Sixpence Child Care Partnership Coordinator

● Complete required reports on time, including but not limited to:

○ Yearly budget

○ Monthly/Quarterly reports

○ CQI

○ Monthly expenditure reports

● Enter Monthly expenditure reports on GMS

● Meet monthly or when needed with coaches to discuss sites, concerns, programmatic

changes

● Meet monthly with supervisor, Kerra, to reflect on CCP sites, job questions, or other

concerns

● Monitor budget expenditures monthly and code invoices

● Work closely with the HPS accounting department to ensure accuracy

● Prepare reports for and attend Planning Region Team (PRT) 9 meetings

● Schedule yearly observations for Child Care Partners

● Work with child care providers to collect scholarship applications from families

○ Determine if the family qualifies for a scholarship

○ If they qualify, determine the amount per week

○ Write a letter to the family about scholarship acceptance or decline

○ Communicate with child care provider about changes in the family's attendance

○ Special consideration is given to families who work in Early Childhood

professions

● All scholarship recipients need to reapply each year in June for the following fiscal year

○ Notify returning families if the scholarship will continue or be terminated

○ Create a monthly invoice to be paid for scholarships at sites

● Work with child care providers to add families on subsidy to GAP funding

○ Only available for children through age three

○ Create a monthly invoice to be paid for GAP funding

● Primary contact for the Hastings Sixpence Child Care Partnership Program

● Prepare a Letter of Agreement for each partner in July and send a copy to the Sixpence

CCP TA

● Work year-round

○ Hours will fluctuate depending on the reports that are due each month

○ April, May, and June are the busiest months

○ Estimated hours are 9hrs/week

○ Turn in hours on the 9th of each month

Zone 4