Guradian Ad Litem, 7Th Circuit - Ops Administrative Assistant II - 21807007

Requisition No: 832574

Agency: Justice Administrative Commission

Working Title: GURADIAN AD LITEM, 7TH CIRCUIT - OPS ADMINISTRATIVE ASSISTANT II - 21807007

Pay Plan: Temp

Position Number: 21807007

Salary: $15.00 Hourly

Posting Closing Date: 07/15/2024

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Statewide Guardian ad Litem Office

Administrative Assistant II

IMPORTANT! - Please navigate to the following website: www.guardianadlitem.org to apply for this position:

• Click on the "Career Opportunities" icon.

• Scroll down to the link, "Submit Your Guardian ad Litem Employment Application Here."

• Complete the "mini" job application and attach your current resume.

• Select VOLUSIA COUNTY for the job location

OR

• Email your mini application and resume directly to C7.Apps@gal.fl.gov

ABOUT THE ORGANIZATION

The Statewide Guardian ad Litem Office is Florida's award-winning, state-funded child advocacy organization. With more than 10,000 staff and volunteers, which includes more than 180 attorneys, its primary focus is the powerful and effective representation of Florida's abused, neglected, and abandoned children. Most of these children are abruptly removed from their homes, and sadly, many end up in foster care. The Office's mission is to provide the most vulnerable children in Florida with an adult from their community who will be a consistent, positive presence in the child's life as part of a multi-disciplinary team that always includes an attorney, child welfare professional and hopefully a community volunteer if one is available, providing the highest quality community advocacy and independent legal representation to protect each child's legal interests.

A critical function is to provide dependency judges with thorough and accurate information regarding the children under the court's jurisdiction. The Office's core values strongly reinforce and enhance its mission. Those values are:

• Commitment to Children

• Communication Built on Trust

• Collective Empowerment

• Collaboration

• Courtesy

An excellent overview of the Statewide Guardian ad Litem Office can be found at www.guardianadlitem.org.

As an employee with the State of Florida, your benefits are a significant part of your compensation with 19 percent of your total compensation coming from the benefits that the State offers. As a full-time employee, your insurance rate will be significantly low due to the contribution of the State of Florida. In fact, single coverage is as low as $50 per month, with family coverage costing only $180 per month.

While the rates are higher for halftime employees, health insurance options are still available if you are in a salaried position.

BENEFITS OF WORKING FOR THE GUARDIAN AD LITEM OFFICE:

• State of Florida Retirement package - Pension or investment plan (3% employee contribution required)

• State group insurance coverage options, including health, life, dental, vision, and other supplemental insurance options

• Flexible spending account

• Nine paid state holidays each calendar year

• One paid personal holiday each fiscal year

• 13 paid sick leave days accrued within the calendar year

• 13 paid annual leave days accrued within the calendar year with an increase after five years

• Life insurance of $25,000 is provided by the state at no cost to you for all FTE positions. Employees may purchase additional coverage

• Public Loan Forgiveness Program

• State tuition waivers

ABOUT THE OPPORTUNITY

This is responsible work performing a variety of administrative and fiscal related duties assisting an administrator and/or professional staff in managing the daily operations and support functions of an administrative office.

ABOUT THE WORK

The Administrative Assistant II will:

• Prepare materials for and participate in training sessions.

• Collect data for statistical reports.

• Create and maintain automated office systems.

• Provide information to volunteers, personnel and the public.

• Process Shelter paperwork, make badges, make business cards, complete electronic filing, answer phone and door.

• Establish working relationships with judges, State Courts System personnel, and staff of state and local government, community organizations, vendors, volunteers and the public.

• Other administrative duties as assigned.

• Work is performed under general supervision.

ABOUT THE KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of and ability to use correct English grammar, spelling, and punctuation.

• Knowledge of and ability to perform basic mathematical operations and simple statistics.

• Ability to plan and prepare reports, correspondence, and charts in a variety of formats.

• Ability to use a variety of computer applications.

• Ability to organize work, establish priorities, and meet deadlines.

• Ability to organize and /or automate office procedures and maintain an effective filing system.

• Ability to manage multiple assignments including long and short-range projects.

• Ability to communicate effectively.

• Ability to deal tactfully with the public.

• Ability to use independent judgment and discretion concerning confidential information.

• Ability to work as part of a team.

ABOUT THE EDUCATION AND TRAINING REQUIREMENTS

• Must have a standard high school diploma or equivalent and three or more years of progressively responsible administrative, administrative support, not-for profit, fiscal or other comparable experience may substitute for the recommended college training on a year for year basis.

• Graduation from an accredited four-year college or university, two-year college or vocational school may substitute for the recommended experience on a year for year basis.

(The Executive Director or designee may make an exception to the training and experience requirements)

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.