Guidance Secretary (2023-2024)

POSITION TITLE

Guidance Secretary

SCHOOL/DEPARTMENT

Assigned school

SALARY

Salary Grade 58 Middle School / 59 High School

FLSA STATUS

Non-Exempt

REPORTS TO

Guidance Counselors

SUPERVISES

None

WORK WEEK SCHEDULE

Monday - Friday

WORK HOURS

40

NUMBER OF MONTHS PER YEAR

10

POSITION PURPOSE:

The Guidance Secretary is responsible for serving as clerical support to the Counselors in the school Guidance Department.

MINIMUM QUALIFICATIONS:

• High School Diploma/GED

KNOWLEDGE, SKILLS, AND ABILITIES

• Thorough knowledge of standard office practices, procedures and equipment

• Thorough knowledge of school system routine and procedures

• General knowledge of business English, spelling and arithmetic

• Ability to establish and maintain effective working relationships with associates

• Ability to type, take and transcribe dictation accurately as necessary

• Ability to prepare and maintain computerized records and systems

• Ability to meet the public effectively

• Ability to interact with students with empathy, courtesy and professionalism

EDUCATION, TRAINING, AND EXPERIENCE

• High School Diploma/GED supplemented by various courses in business, typing, data processing and bookkeeping

• Considerable experience in clerical work

• Any equivalent combination of training and experience that provides the required knowledge, skills and abilities

CERTIFICATION AND LICENSE REQUIREMENTS

• Must possess a valid driver's license issued by the NC Department of Motor Vehicles

PREFERRED QUALIFICATIONS:

• Experience in a public-school setting, especially in the Guidance Department

• Spanish Speaking

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as primary clerical support to the Guidance Counselors in the school

• Act as Guidance Office receptionist and telephone operator

• Prepare and maintain files and records for the department

• Assist the Counselors, teachers, school staff, students and parents

• Reconcile bank statements and issue purchase requisitions and orders as needed

• Sort and distribute Guidance Office mail

• Prepare student files and records for review, entrance and/or withdrawal

• Update student files with appropriate information

• Handle a variety of routine technical and administrative assignments

• Compose and type letters and memoranda in conformance with school policies and/or from brief instructions

• Set up and maintain office procedures and filing systems

• Meet and screen visitors to the Guidance Office

• Perform additional duties as assigned by the Guidance Counselors