Great Falls Public Schools Great Falls , MT 59405
Posted 2 weeks ago
GREAT FALLS PUBLIC SCHOOLS FOUNDATION Operations - Manager JobID: 3231
Position Type:
GFPS Foundation
Date Posted:
6/12/2024
Location:
District Offices Building
Closing Date:
06/26/2024
  Additional Information: Show/Hide
ORGANIZATION The mission of the Great Falls Public Schools Foundation is to enhance
MISSION: high-quality teaching and life-long learning for students in Great Falls Public Schools by funding innovative educational programs and scholarships.
The Great Falls Public Schools Foundation exists to build upon the taxpayers' commitment to public education through private funding that enhances education in unique and impactful ways. Through the generosity of donors, the Foundation provides educator grants, student scholarships, building enhancements, and student and teacher recognition opportunities. The Foundation partners with families, businesses and the community to positively impact the learning experience for students and teachers in the Great Falls education system.
POSITION The Operations Manager position serves as a hub for the organization
DESCRIPTION: by supporting Foundation staff and board members, District employees, and community donors. This supportive role involves frequent communication with varied groups of individuals who have different inquiries and needs. The position requires skills in the areas of bookkeeping, grant management, and office administration.
RESPONSIBILITIES: Manage financial and database records including general bookkeeping services:
Process accounts receivable, accounts payable, and payroll
Issue fund disbursements for scholarship awards and educator grants
Complete monthly account reconciliations and analysis
Facilitate requisite tax payments, annual tax return and audit with external accounting firm
Generate financial reports for staff and board of directors
Provide fund management services for district/school accounts
Process gift entry and donor acknowledgement letters
Maintain accurate donor records in CRM database system; generate necessary reports
Manage the educator grant cycle and program services:
Maintain grant management platform; oversee application and review processes
Issue award notifications; review and process award fulfillment requests
Review and process basic needs inquiries and fund fulfillment requests
Oversee the development and implementation of new program services
Coordinate office administration efforts:
Manage print and mailing efforts for Foundation fundraisers and events
Prepare quarterly board meeting materials including committee and board meeting minutes
Maintain updated mailing lists and records management system
Greet guests, field phone calls, and provide administrative support for the office
Perform other duties as assigned
Practice and adhere to Great Falls Public Schools Foundation's mission, values, and policies
SKILLS/ABILITIES: • Thrives in a supportive role that involves frequent and varied
communication with numerous individuals
Takes initiative to solve problems and bring projects to completion
Communicates effectively, both in verbal and written form
Balances multiple priorities well
Applies a consistently positive, solutions-based approach to the work of the organization
Maintains strict confidentiality and a high degree of integrity
Self-sufficient but enjoys collaboration and working in a team environment
Organized and detail-oriented
Responsive, kind, and eager to help
Professional, sincere, and adaptable
QUALIFICATIONS: • Business or nonprofit experience preferred
Associate or Bachelor degree preferred but not required
Strong computer skills and ability to learn new programs
High level of proficiency in Microsoft Office (Word, Excel, Publisher)
and Adobe Acrobat, required
Experience with QuickBooks required
Experience with CRM database systems preferred
Experience with grant management platform preferred
EMPLOYMENT: Non-exempt status
12 months per year; 40 hours per week; occasional overtime
LOCATION: Great Falls Public Schools District Office Building
(not a Great Falls Public Schools Employee)
COMPENSATION: $23/hour - $24/hour (depending on experience)
BENEFITS:
Health insurance stipend
Retirement funding
PTO days (20 days annually)
Paid holidays (12 days annually)
CLOSING DATE: Wednesday, June 26, 2024
CONTACT INFO: Stephanie Becker, Executive Director
Email: stephanie_becker@gfps.k12.mt.us
Phone: (406) 268-6021
Letter of interest and resume must be received in the Frontline Application System by the closing date. Find application platform at www.gfps.k12.mt.us.
Great Falls Public Schools