Grants Specialist - Limited Service

Overview

Reporting to the Library Contracts & Grants Administration Manager, this position manages and oversees approximately $26,000,0000 in funds dedicated to Library Capital Grants Fund projects that the Vermont Department of Libraries will grant to public libraries from two federal funding sources: Housing and Urban Development (HUD) and US Department of Treasury to support improvements to their library buildings.

• Reads, understands, and applies federal guidelines from HUD and Treasury for grant programs.

• Provides technical and advisory assistance colleagues in the Department of Libraries grant applicants, and grantees to ensure compliance with use of program funds.

• Reviews grant proposals and advises potential grantees on programmatic requirements for grant applications.

• Evaluates grant applications for compliance with state and federal regulations and completeness including pre-construction requirements of each federal program such as environmental review.

• Communicates effectively with grant applicants to provide information and clarification about the grant application, the application timeline, or seek clarification and fix errors or omissions within their applications. Participates in public hearings, meetings, and committees related to the capital project grants.

• Communicates effectively with grant recipients about project requirements, their grant documents, reimbursement procedures, and concerns or challenges they encounter in the course of their capital improvement projects.

• Communicates effectively with federal funders to gain clarity on matters of compliance with use of funds and to obtain guidance in administering the grant programs.

• Monitors the Department of Libraries' capital projects program budgets and ensures compliance with federal and state regulations. May develop and implement systems to project income and to monitor expenditure of funds per applicable laws and regulations, to maximize use of available funds and ensure alignment with the requirement of each federally funded program.

• Creates and maintains federal grant programs granting files for the Department. Prepares written reports of findings and defines or recommends corrective action for review by the Library Contracts & Grants Administration Manager and the State Librarian.

• Receives and verifies receipts and other proof of payment from grantees and applies those payments to reimbursements.

• Ensures that federal fund reporting requirements on grants are fulfilled per the requirements of each program and the State of Vermont.

• Reports on work, including issues grantees encounter, to Library Contracts & Grants Administration Manager.

• Updates the State Librarian and library leadership through attendance at meetings and written reports.

• May provide training to Department staff and grantees on requirements of grant funding. Performs related duties as required.

Please include a cover letter as part of your application materials.

Who May