Grants Specialist

Overview

As we continue to build our team in support of our vision to be the world's best and most trusted mobility company, the Enterprise Foundation team has an exciting opportunity for a Grants Specialist!

ABOUT THE ROLE

The Grants Specialist will serve as the main philanthropy contact for assigned Operational Groups to advocate for and advance the Group community giving initiatives. This position manages all aspects of the grant management lifecycle beginning with plan development, proposal, policy implementation and administration, record keeping, compliance reporting and grant payments. The Specialist will make recommendations for effective giving impact within assigned groups' communities to ensure the diversification of non-profits and the maximization of fund allocation utilization. The Grants Specialist will partner with SVP Teams, General Managers, Corporate Human Resources Managers (CHRMs), and regional group contacts to ensure ensuring the project deliverables, allocation budgets, and expectations. A confidentiality agreement is required.

This position is primarily a support role and has limited contact with the funded organizations. It helps process and verify the requests and dispersment of charitable giving from the Enterprise Foundation to local organizations throughout our operations. Good time management is key as our team processes thousands of requests every six months, and must provide updates through internal systems for key members of management. The ideal candidate must have experience managing a high volume of data and be able to adhere to established timelines in order for our team to provide maximum impact to the agencies we support.

This position is located at our Corporate Headquarters in St. Louis, MO. As an Enterprise employee, we offer an excellent package with market-competitive pay, comprehensive healthcare packages, 401k matching & profit sharing, schedule flexibility, paid time off, and organizational growth potential.

Compensation decisions will be made based on factors that include but are not limited to experience, education, location and skill level.

Company Overview

Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.

Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.1 million vehicles and accounted for nearly $35 billion in revenue through a network of more than 10,000 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.

Responsibilities

• Serve as the subject matter expert for all philanthropy efforts for the operating groups as well as cross-departmental teams

• Research pertinent grant due diligence, including but not limited to: private/public foundation; 509(a)(3) non-functionality integrated supporting organizations; tax-exempt status compliance for Publication 78; expenditure responsibility; alignment of proposal with foundation's mission, guidelines, and strategy; grant intent/purpose/history; propaganda/ influence/ legislation/ terrorism/ electioneering or other not incompliance with requirements of IRC Section 4945(d)(3) or (4), fiscal sponsor or fiscal agent; etc.). Provide recommendation for improvements and areas of risk as needed

• Ensure non-US grants include the relevant tax documents as required by the country revenue taxing entity, as well as a process to ensure the collection and audit of the taxes is completed

• Manage grant documentation, including grant contract agreements and donation letters for all grants and donations. Ensure grant records meet legal and governmental requirements

• Analyze grant activity data; create and distribute monthly, quarterly, biannual, annual, and ad-hoc internal reports

• Interfaces directly with prospective/grantees in a consistently professional demeanor

• Work as a liaison with internal stakeholders including Employee Communications, Marketing and Community Relations regarding philanthropic investments

• Serve as one of the Cybergrants grant database administrators

• Maintain data integrity of grants system

• Maintain up to date knowledge of industry trends and recommend improvements to processes and practices

• Manage payment approvals, and work with the Corporate Accounting team to process, tracks and reconciles grants, donations, and other payments and executes grant payments

• Introduce the Foundation and conduct onboarding Foundation training to new General Managers and Group designee contacts

• Provide support as needed to General Counsel and external Legal Counsel with filing, consents, resolutions, board minutes, annual meeting minutes, bylaws, and other corporate and foundation documentation

• Prepare reports and other materials for advance distribution before Foundation board meetings and post-meeting action items

Competency Based Skills Needed:

• Results-Oriented

• Building Relationships

• Planning & Organization

• Problem Solving

• Analyzing

• Communication

• Flexibility

Equal Opportunity Employer/Disability/Veterans

Qualifications

Minimum:

• Bachelor's Degree

• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future

• Two or more years of experience in an analytical, reporting, and/or financial role (preferably in a corporate or high-volume environment)

• One or more years of experience working in, or directly supporting, Community Relations or Non-Profit organizations

Preferred:

• Experience in Project Management