Grants Manager

General Description of Duties

Position subject to close at any time

NOTE TO INTERNAL APPLICANTS: INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAY GRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.

This position is responsible for working with County senior management, Executive Team, department directors and other management staff, community partners, other governmental agencies, and granting agencies in the administration of a comprehensive grants management, coordination, and collaboration program for the Board of County Commissioners (BOCC). Responsibilities include developing and maintaining a pre-planning grants process, and applications specific to the County's capital and operating grants enterprise. The position will ensure all grant opportunities have met application requirements and strategically align with the County's priorities.

Essential Job Functions

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Reviews and analyzes new grant opportunities and applications to determine if they align with County strategic priorities. Evaluates the costs and benefits to the County as a result of grant opportunity matching requirements, operating costs, and any grant related program expansion. Seeks to recover indirect costs if allowed and determines long-term program sustainability. Evaluates whether General Fund revenues are necessary to support projects.

• Develops and writes grant proposals to obtain available government and private funding from various programs and projects. Obtains assistance of outside consultants procured by the County to prepare more technical or complicated grants.

• Provides direction in the establishment of grant planning/development program that provides support and guidance to departments' financial and program staff in the management of grant programs to ensure controls and systems are in place to comply with applicable statutes, regulations, policies, procedures, and contracts.

• Offers pre-planning and technical assistance for County departments and community partners. Technical assistance will include reviewing applications to ensure grant requirements are met, assisting with narrative edits, creating timelines, liaising with grantors, helping align grant applications with County priorities, and providing assistance with budget details.

• Crates, manages, and directs the use of a centralized grants management, tracking, and reporting system to provide strategic information and underlying detail to the BOCC, Count Manager, County departments, and other agencies in order to monitor grant applications, draw-downs, reporting and performance activities for all gran programs managed under the BOCC.

• Works with staff to ensure programs are implemented in the most efficient and effective method for proper data collection, accurate and timely reporting and to ensure delivery of required outcomes,

• Directs and manages the establishment and maintenance of a resource library on available grants and completed grant applications.

• Develops policies/procedures/systems for the effective administration of grants to ensure compliance and effective internal controls.

• Performs other duties as assigned/necessary which are related, or logical in assignment to the position.

Minimum Qualifications

Education:Bachelor'sDegree inBusiness Management, Public Administration, Financial Management, or related field.

Experience: Six (6) years of experience performing at the level outlined in the primary essential job functions. An equivalent combination of education, and/or experience may be considered in lieu of required education or experience.

Miscellaneous:Must possess and maintain a valid Florida Driver's License. Local government experience is highly desirable.

Knowledge, Skills and Abilities

• Comprehensive knowledge of federal, state, and local financing sources, as well as the capacity to identify potential funding sources.

• Knowledge of federal or state grant processes including financial and programmatic reporting.

• Knowledge of budget, finance, and project management systems.

• The capacity to prepare financial and budget grant reports and interpret financial data.

• Exceptional written and verbal communication skills.

• Highly organized with attention to detail.

• The capacity to maintain confidentiality when handling personal information, such as employee pay or prospective projects, may be required for some grants.

• The capacity to meet and exceed imposed deadlines.

• Abilitytomanagecomplexfunctionswithstakeholders,managers,supervisors,professionals, andother staff.

• Abilitytomanageenterprise-wideprogramsto achievebroadorganizationalgoalsand objectives.

• Abilitytouseconsiderableinitiative,thinkindependently,andexercisesoundjudgment.

• Abilitytoserveasaninternalconsultanttoseniormanagementandpresentinformation anddata to County,andstakeholder staff.

• Abilitytoanalyzedataandpresentideasandinformationeffectively,bothorallyandinwriting.

• Abilitytoestablishoperationorprogramobjectivesandstrategiesforafunctionalor operational area.

• Ability to take a long-term view and recognize opportunities to help the organization accomplish its objectives.

• Abilityto coordinatetheactivitiesofmultipleinternalandexternalstakeholdersnotdirectlyunder theposition's scopeof management.

• Knowledge of the principles and practices of management.

• Knowledge of the functions, activities, requirements, and objectives of the specific programs/functional areas to which assigned.

• Knowledge of federal, state, and local regulations pertaining to assigned functional area.

• Ability to analyze and interpret data into usable information and business intelligence.

• Abilitytoanticipateandmeettheneedsof internal andexternalclientswithafocusonimprovingservices.

• Abilitytoestablishobjectivesandstrategies,identifyrequiredresources,anddevelopplans.

• Ability to formulateandestablish goalsandadministrativepolicies,procedures, andguidelines to ensureoperational efficiencyandeffectivenessin theadministrationofacomplexorganization with multipledepartments,programs, andbothinternalandexternalpartners.

• Skilled in identifying, analyzing, and isolating problems, and problem resolution.

• Skill in interpersonal skills, communications, team building, facilitation, networking, and negotiations.

PHYSICAL DEMAND REQUIREMENTS:

Physical Demand: Light

• 20 pounds maximum lifting.

• Frequent (up to 2/3 of the work time) lifting, carrying up to 10 lbs.

• If less lifting is involved will require significant walking/standing.

• If mostly sitting is involved will require push/pull on arm or leg controls.

• Expressing or exchanging ideas by spoken word or perceiving sound by ear.

• Good eyesight for production or safety of self and others.

• Physical agility is required in kneeling, bending, stooping, and reaching.

• Required to have clear vision at distances of 20 inches or less.