Grants Manager

The City of Rochester invites applications for the position of:

Transit Grants Manager

Public Works Department

Vision - "Reliable and sustainable public infrastructure to support a vibrant community"

The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work.

We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.

It takes us all working together

Nature of Work

The Grants Manager is responsible for overseeing and administering activities related to the development and monitoring of federal, state and other transit grant programs. The position provides financial management of grants, including monitoring and reconciling contract budgets; ensuring compliance with reporting requirements; and assists in budget development. Additionally, the Grants Manager serves as a liaison to the Federal Transit Administration for the City of Rochester and supervises teammates.

Starting salary range is $85,306 to $100,361 depending on qualifications, with advancement to $125,451.

Review of applications will begin on May 10, 2024.

Applications will be accepted until the position is filled.

• Manage Transit Grants

• Research grant opportunities from federal, state, and other grant programs.

• Provide timely, transparent, and accurate grant reporting, including:

• monthly reporting

• state, federal and local grant compliance reporting

• grant data in support of budget and planning processes and National Transit Database (NTD) reporting

• internal reporting to keep project managers informed/aligned

• Disadvantage Business Enterprise (DBE) reporting.

• Oversee the preparation of grant applications and submittals.

• Monitor grants to ensure proper utilization of available funds and ensures timely close-out of grants.

• Function as the grant liaison to the Federal Transit Administration (FTA) and Minnesota Department of Transportation (MnDOT).

• Monitor and track compliance on grant contracts and provide recommendations to promote continued financial and grant compliance.

• Oversee the maintenance of official grant files, records, and supporting documentation related to federal, state, and local projects.

• Prepare and/or coordinate with other departments any documentation required in support of the FTA triennial reviews, independent audits, state audits, or as needed.

• Maintain and update the Public Transportation Agency Safety Plan (PTASP).

 *Financial Grant Management

• Reconcile quarterly financial/milestone status reports for each federal and State grant as required by the FTA or State.

• Manage and monitors accurate and timely drawdowns, grant revision amendments, transfers and closeouts.

• Monitor federal contract budgets, authorized/approved amounts and encumbrances and track actions related to federal contracts.

• Manage the Transit Asset Management Plan update, maintenance and reporting.

• Ensure proper closing of the year-end general ledger grant receivable account and assist with all audits of the grant area, maintaining an archive of records according to policy.

• Assist in preparing forecasts of future federal and state contract budget amounts.

 *Provide supervision to assigned employees

• Provide work direction to employees relative to the completion of designated assignments; delegate responsibilities as appropriate.

• Provide employees with ongoing coaching and feedback; conduct annual performance evaluations in compliance with organizational policies; initiate corrective action when appropriate.

• Partner with the designated human resources business partner to implement effective hiring and selection practices.

• Assist with the development and maintenance of department budgets and strategic priorities.

• Ensure employee personnel, timekeeping, and training records are accurately maintained per City policy and statutory requirements.

Perform other duties and complete special projects as assigned or necessary.

  *Essential FunctionsEducation and Experience

Bachelor's degree in Business Administration, Accounting, Public Administration or other related field from an accredited college or university AND 4 years of experience in public transit finance and accounting, or related field.

Desirable Qualifications

Master's degree in Business Administration, Accounting, Public Administration

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of: grant requirements and the grant writing process; contract negotiation techniques; City financial principles, practices, and procedures; specialized policies, regulations, statutes, procedures and practice pertaining to grants, contracts, and agreements; principles and practices of transit systems and planning; FTA rules and regulations.

Skill in: communicating effectively in writing and orally; public presentations; conversing with customers both in-person and via telephone; providing excellent customer service in an ethical and professional manner; effectively managing interactions with employees, departments, management, outside agencies and the general public; strong organizational and analytical skills.

Ability to: research and interpret data and information; communicate effectively and to establish and maintain effective working relationships; to work as part of a team; work self-directed and be well-organized; exercise independent judgment and initiative.

PHYSICAL AND ENVIRONMENTAL CRITERIA

In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.

In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:

Continuous demands: sitting and simultaneous use of hands, wrists, and fingers

Frequent demands: reaching and carrying

Occasional demands: standing, walking, fine dexterity, lifting, handling, pushing, pulling, kneeling, crouching, bending, and foot controls.

Sensory requirements necessary in the performance of the essential functions of this position include: sight, hearing, touch.

Environmental conditions that may exist in the performance of the essential functions of this job include: not substantially exposed to environmental conditions during the performance of office work.