Grants Manager - City Of Birmingham

TARGET CLOSE DATE

03/22/2024

Note: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System.

Grade 34

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The City of Birmingham is seeking a Grants Manager to be responsible for managing and coordinating grant program activities within the City of Birmingham to attract, maintain, and justify funds from outside sources. This person will prepare budgets for grant applications to indicate uses of funding, coordinate contracts with grant-approved agencies to administer and disperse grant funds, act as point person during annual reviews/audits of the department by funding agencies and revise departmental policies and procedures. This person will also ensure that the City of Birmingham complies with all mandated grant financial rules, regulations, and contracts. The Grants Manager monitors the use of grant funds, analyze, track, and report on financial and programmatic activity as required by the City and granting agencies. The Grants Manager will supervise Grants Administrators and related administrative staff to include: assigning and reviewing work, administering performance appraisals, providing work-related feedback, and making recommendations for disciplinary action when needed. The work performed by the Grants Manager is under the review and direction of the Director of the Grants Division.

About Birmingham

Adorning the name "The Magic City," Birmingham, Alabama is a vibrant place of outstanding communities and unlimited potential. Consisting of a population of over 200,000 and serving as the central hub of a metropolitan area of over 1.1 million, the Birmingham is the largest city and the economic center of the State of Alabama.

Birmingham offers an array of advantages that make it a perfect place to start or grow your career. Today's Birmingham serves as an economic, cultural, and societal leader for the Southeast. It is home to world-class universities and medical research facilities and professionals, a critically-acclaimed culinary arts scene bursting with eclectic restaurants, a thriving arts community, a diverse range of local music venues and events, national and international sports and athletic competitions, and a progressive business climate with a strong entrepreneurial spirt and a devotion to social justice. Sitting in the foothills of the Appalachian Mountains, Birmingham also provides an abundance of natural and scenic wonders, beautiful parks, hiking and biking trails, and mild weather to complement virtually any lifestyle or adventure. Birmingham provides these amenities, along with a robust, diverse and inclusive lifestyle, all while remaining as one of the most affordable cities to live in the nation.

A Career with the City of Birmingham

With the motto of Putting People First, the City of Birmingham works to ensure employees and the citizens of Birmingham are the number one priority. Employment with the City provides an opportunity to work in an environment that fosters a culture of teamwork and community, supports equity and justice, promotes employee growth and development, and encourages individualism, while also emphasizing accountability to fellow coworkers and the community. Putting People First also means that, as an employer, the City of Birmingham strives to provide and maintain a highly competitive compensation structure, excellent health and medical benefits, and a strong and secure retirement and pension plan, along with other employee wellness benefits and programs. Working with the City of Birmingham provides not only the opportunity for a productive and secure career, but also a career that provides meaning and the opportunity to truly make a difference.

To learn more about the City of Birmingham, please visit www.birminghamal.gov.

Ideal/Preferred Qualifications:

• Grant Writing Certification from Grants Professional Association.

• Grants Management Certification from Grants Professional Association.

• Master's degree in Public Administration, Business Administration, Urban Planning, or Finance.

• Prior experience supervising other supervisors in a grants administration or finance department.

• Prior experience working with executive leadership and or government officials (e.g., Mayors, City Administrator, city councils).

Minimum Qualifications:

• Experience developing policies and procedures related to the operation of grants administration for a public or private organization.

• Experience writing and managing federal grants in excess of one million dollars (e.g., Housing and Urban Development, US Treasury, Department of Transportation, Department of Justice, Federal Emergency Management Agency).

• Experience with grant administration and contract compliance (e.g., budget development, monitoring, reporting, auditing, etc.).

• Experience with project and program management to include: risk analysis, implementation, and evaluation.

• Experience with the Integrated Disbursement and Information System (IDIS) or similar database for the purpose of grant administration and compliance.

• Experience supervising technical staff performing grants research, grant writing, and/or compliance monitoring in a grants administration or finance department.

Job Duties:

• Prepares financial and budgeting information by preparing project summaries and budget amendments to ensure operation within legal and regulatory requirements.

• Coordinates contracts, grant proposals, and disbursements with organizations, grant-approved agencies, and sub-recipients by conducting on-site visits, reviewing grant proposals, and researching proposals to deliver funds for the programs.

• Manages meetings related to gathering and disseminating grant information by organizing and conducting meetings, preparing information, and providing trainings to ensure that all stakeholders are informed.

• Prepares reports for supervisors and government agencies by writing summaries, reviewing numbers, and filing reports regarding the status of funding and grant activities to comply with funding and grant requirements.

• Monitors agencies' use of grant funds by conducting risk analysis and verifying they are compliant with all mandated grant rules and regulations to ensure that grant funds are used for their intended purpose.

• Monitors third-party contractors by coordinating meetings, reviewing information, and communicating with partnering agencies to ensure applicable grant requirements are met.

• Coordinates operational activities of the department by analyzing Federal and State program regulations, developing operating policies, and coordinating departmental planning initiatives to attract, maintain and justify grant funds from outside sources.

• Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.

• Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.

• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.

Compensation & Benefits:

• Salary range: $85,820 - $133,140 (starting salary is commensurate with education and experience)

• Flexible work arrangements including remote/telework options for up to two days per week and alternative work schedules (e.g., four 10-hour days). Such flexible work arrangements must be approved by the Department Director.

• A City-sponsored pension retirement plan. The City of Birmingham provides a Tier 3 a "defined benefit" plan where employee retirement payments are computed using a formula that considers several factors, such as length of employment and salary history.

• Excellent medical insurance with employee monthly contribution as low as $32.50/month

• Dental insurance

• Vision insurance

• Behavioral health plan

• Group Term Life & AD&D Insurance, Voluntary Term Life & AD&D, Whole Life Insurance, and Short-term Disability options

• Paid vacation and sick leave

• Generous holiday schedule

• Membership and admission benefits for City attractions such as the Birmingham Zoo, Birmingham Museum of Art, Southern Museum of Flight, and more.

Competencies:

• Adaptability & Flexibility.

• Computer & Technology Operations.

• Customer Service.

• Heavy Equipment & Vehicle Use.

• Leadership & Management.

• Learning & Memory.

• Mathematical & Statistical Skills.

• Oral Communication & Comprehension.

• Planning & Organizing.

• Problem Solving & Decision Making.

• Professionalism & Integrity.

• Researching & Referencing.

• Reviewing, Inspecting & Auditing.

• Self-Management & Initiative.

• Teamwork & Interpersonal.

• Technical & Job-Specific Knowledge.

• Technical Skills.

• Training & Facilitation.

• Written Communication & Comprehension.

Critical Knowledges:

• Knowledge of basic grant writing principles.

• Knowledge of budgetary principles and procedures, and encumbrances/expenditures such as revenues, expenditures, and appropriations involved in establishing and maintaining budgets.

• Knowledge of Community Development Block Grants (CDBG) (e.g., purpose, procedures for obtaining grants, requirements for maintaining grants).

• Knowledge of federal and state guidelines regarding grant applications, implementation, and reporting.

• Knowledge of federal grant reporting rules and requirements (e.g., reporting reimbursements, matching funds, applicable demographics).

• Knowledge of procedures and processes for preparing request for proposals (RFPs) and reviewing submitted bid proposals.

• Knowledge of the United States Department of Housing and Urban Development (HUD) (e.g., purpose, rules, guidelines).

Work Environment:

Work is conducted almost exclusively indoors in an office setting and involves use of standard office equipment, such as computer, phone, copier, etc.

Physical Demands:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Job may also involve occasional light lifting of items or objects weighing up to 25 lbs.

DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.

SPECIAL ACCOMMODATIONS

Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500, Option 1, prior to the target close date.

AN EQUAL OPPORTUNITY EMPLOYER

The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best-qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics.

Employment decisions are made by the Merit System agency where the position exists. Each Merit System agency administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.

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