Grants Management Specialist

General Job Information

Job Summary

This position is in the Executive Office of the Mayor, Office of Victim Services and Justice Grants (OVSJG). The mission of the Office of Victim Services and Justice Grants is to develop, fund, and coordinate programs that improve public safety; enhance the administration of justice; and create systems of care for crime victims, youth, and their families in the district. The Office of Victim Services and Justice Grants is the state administering agency for the District of Columbia for federal and local funds providing grants to District agencies and community-based organization that provide services to victims of crime, justice involved-individuals, and youth who are or are at risk for truancy or juvenile delinquency. Additionally, OVSJG works to enhance the district's ability to recognize and respond to trauma and reduce gun violence.

The overall function of this position is to manage a portfolio of grants and provide grant management technical assistance in support of Building Blocks DC program activities and functions. The incumbent demonstrates experience with 2 CFR Part 200 - Uniform Administrative Requirements, Administrative Principles, and Audit Requirements for Federal Awards, in administering grant compliance and reporting requirements according to government regulations and District policies.

Duties and Responsibilities

Manages grants processes to ensure compliance with District regulations and best practices; implementation of efficient business processes; and achievement of best-in- class customer service. Actively updates grant manual in coordination with legal team and other District organizations.

Ensures quality and consistency of work. Identifies areas for improvement and enhancement in grants management and provides training. Plans work to be accomplished and set goals and priorities.

Provides policy guidance to program staff through meetings, briefings, seminars or conferences. Maintains contact with grantors, organizations, and entities, as necessary, to ensure compliance. Manages the development and operation of a record system to inventory and track all grants and sub-grants. Establishes and maintains a grants information database and develops and/or maintains grants management planning tools, such as automated systems for financial information and reporting.

Coordinates with the organization and Fiscal Officer to determine grant needs and create and update grant plans. Maintains contact with grantor, organization, and entities, as necessary, to ensure compliance.

Serves as point of contact for items, issues, and questions relating to grant proposals. Troubleshoots and assists in resolving grant issues/problems and offers alternative solutions to problems and concerns. Develops a strategy for monitoring grant recipients and ensuring policies and procedures are in place, and that grant funding is applied properly.

Prepares policy guidelines, standards, and criteria, and compiles reports outlining status; monitoring activities and results related to all grants. Identifies alternative solutions to unique grants problems in assigned projects, integrates the work of others as a team or project, and predicts future environments or the impact on future processing. Identifies alternative solutions to unique grants problems, assigned projects, integrating the work of others as a team or project, and predicts future environments or the impact on future processing. Reviews proposed budgets and tracks grant expenditures to ensure compliance with established grant program guidelines.

Qualifications and Education

candidates must meet the Specialized Experience that equipped the applicant with the knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, one (1) year of specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression.

Licenses and Certifications

None

Working Conditions/Environment

The work is primarily sedentary. It occasionally requires carrying light objects such as files, books, and papers.

Other Significant Facts

Tour of Duty: Monday

• Friday 8:30 am to 5:00 pm

Pay Plan, Series and Grade: CS 301-13

Promotion Potential: no known promotion potential

Duration of Appointment: Career Service Regular

Collective Bargaining Unit: Non-union position

Position Designation:

The incumbent of this position will be subject to enhanced suitability screening pursuant to Chapter 4 of DC Personnel Regulations, Suitability

• Security Sensitive.

EEO Statement:

The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.