Grants Management Specialist

Summary

The position is located in the Research and Development Office of the VA Long Beach Healthcare System (VALHBHS) and reports to the Administrative Officer (AO) for Research and the Associate Chief of Staff (ACOS).

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Overview

• Accepting applications

• Open & closing dates

09/25/2024 to 10/02/2024

• Salary

$101,121 - $131,452 per year

• Pay scale & grade

GS 12

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Location

1 vacancy in the following location:

• Long Beach, CA 1 vacancy

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

None

• Job family (Series)

• 1109 Grants Management

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

• Suitability/Fitness

• Financial disclosure

No

• Bargaining unit status

Yes

• Announcement number

CARZ-12559541-24-CMB

• Control number

811391400

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This job is open to

• The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

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Duties

• THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*

The Duties include but are not limited to the following:

• Process various types of grants submitted to fund research projects, including but not limited to Merit, Biomedical Laboratory Research and Development (BLR&D), Clinical Science Research and Development (CSR&D), Health Services Research and Development Services (HSR&D), quality enhancement research initiatives, and broad/actively managed portfolios;

• Prepare, review, analyze, and evaluate grants requests to ensure regulatory and reporting requirement compliance;

• Conduct evaluation of the grants program, including monitoring, assessing, and ensuring compliance with all terms and conditions of the grant;

• Conduct administrative review of packages prior to submission, making minor corrections as needed to ensure compliance with applicable Requests for Application (RFA) requirements, and reporting to investigators any major issues which require investigator or study team action to correct;

• Submit final application packages, ensuring that submitted packages are received, validated, and checked for critical errors prior to the grant submission deadlines;

• Plan, schedule, and carry out major projects concerned with the analysis and evaluation of research programs conducted at this Medical Center;

• Responsible for the coordination of investigations into issues of vulnerability including patient informed consent, scientific misconduct, conflict of interest, safety of laboratory and animal care personnel, hazardous materials, and animal care and safety;

• Develops standard operating procedures to optimize grant collection, communication, and execution management to include reporting procedures, sampling techniques, and measurements at various points in the transaction process or business cycle;

• Performs related duties as required.

Work Schedule:

Recruitment & Relocation Incentives: Not authorized.

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.

• Selective Service Registration is required for males born after 12/31/1959

• Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. No special physical demands are required to perform the work. Duties may involve some walking, standing, bending, or carrying of light items such as binders, books, instructional materials, and thick files. Concentration and sustained performance under prolonged stress is required due to time factors involved and the nature of work. The Specialist has a strong understanding of the requirements for entering research space including research laboratories, clinical research, and animal research unit.

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

MINIMUM QUALIFICATIONS GS-12: One year of specialized experience that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position, and that is typically in or related to the position. To be creditable, specialized experience must have been equivalent to at least the GS-11 grade level in Federal service. Specialized experience includes: preparing and reviewing medical research grant requests; interpreting and implementing grants policies, procedures, and practices; advising and supporting administrative processes within program areas; and communicates with a variety of management, staff, and customers. Your experience must be detailed in your resume to receive credit.

~AND~

This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration. The Selective Placement Factor for this position is:experience in preparing, reviewing, analyzing, and evaluating research grants with professional and other grant submission software and databases (i.e., eRA Commons).

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Attention to Detail

• Customer Service

• Flexibility

• Grants Management

• Grants Management Laws, Regulations, and Guidelines

• Integrity/Honesty

• Interpersonal Skills

• Manages and Organizes Information

• Pre-Solicitation

• Reading Comprehension

• Self-Management

• Stress Tolerance

• Teamwork

• Writing

Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Candidates who apply under "All U.S. Citizens" announcements will be rated and ranked using Category Rating procedures. Qualified candidates will be assigned to a quality category. The categories are defined as follows:

• Best qualified

• Applicants possessing the type and quality of experience that substantially exceeds the minimum qualifications

• Very Highly Qualified

• Applicants possessing the type and quality of experience that exceeds, to a very considerable extent, the minimum qualifications

• Highly Qualified

• Applicants possessing the type and quality of experience that exceeds, to a considerable extent, the minimum qualifications

• Well qualified

• Applicants possessing the type and quality of experience that marginally exceeds the minimum qualifications of the position and who demonstrate average proficiency in most of the critical competencies

• Qualified

• Applicants possessing the type and quality of experience that meets the minimum qualifications

Application of Veterans' Preference: Category rating and selection procedures place those with veteran's preference above non-preference eligibles within each category. Preference eligible applicants that meet the eligibility and qualification requirements and who have a compensable service-connected disability of at least 10 percent are listed in the highest quality category (except when the position being filled is scientific or professional at the GS-09 grade level or higher).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.