Grants Management Specialist

National Governors Association Washington , DC 20319

Posted 2 months ago

TITLE: Grants Management Specialist

ORGANIZATION: National Governors Association

LOCATION: Washington, DC



COMPENSATION: A competitive compensation package will be made to the qualified candidate

REPORTS TO: Senior Grants and Contracts Manager


Founded in 1908, the National Governors Association is a bipartisan organization of Governors from the 55 states, territories and commonwealths whose mission is to share best practices, speak with an informed voice on national policy and develop innovative solutions to improve citizens lives through state government and support the principles of federalism.

Through NGA, Governors identify priority issues and deal with matters of public policy and governance at the state and national levels. Our policy and research arm, the NGA Center for Best Practices, helps Governors find collective answers to common issues and assists in developing and implementing innovative solutions to public policy challenges. Our Government Relations team ensures that Governors are a strong voice in Washington, DC. NGA also provides total consultative services, including management and technical assistance to both new and incumbent Governors, their senior executive staff and their trusted advisors.


NGA is looking to add a bright, resourceful, and organized Grants Management Specialist to our Finance team. You will manage the data collection, analysis, data quality management and grant preparation and filing. In this position, you will process and leverage data from a variety of reporting tools and databases to accurately report on multiple grants meeting prescribed deadlines.

Other important responsibilities of the Grants Management Specialist include:

  • Prepare and process financial reports and reviews the back-up documentation submitted and determines the accuracy and appropriateness of the reported expenditures;

  • Reconcile monthly and year-end grant expenditures to the accounting system;

  • Analyzes data, identifies and resolves problems using appropriate accounting procedures;

  • Work to gather information necessary to report to corporate and foundation funders on current grant programs;

  • Provide award assistance for grants, in collaboration with Grants Manager, by submitting required documents and monitoring the timeline for proposals, reporting, certification, and auditing;

  • Support Senior Grants and Contracts Manager and other staff as necessary during the grant proposal process including providing guidance on the budget development process;

  • Develop and implement report procedures in keeping with grant/contract guidelines;

  • Refine and implement reporting and data tracking systems for current and future grants/contracts;

  • Review payment requests and budget modification requests by comparing expenditures to disbursements and tracking spending patterns to determine if the requests are appropriate and within the accepted grant management procedures of the program;

  • Create and review grant and contract invoices ensuring proper general ledger coding;

  • Primary point of contact for contract and grant cash receipt input and reconciliation, including federal funding drawdowns;

  • Complete various daily functions for financial reporting grants, and other special revenue as needed (i.e. journal entries, cost transfers, budget transfers, reimbursement requests, deposits, etc.);

  • Review financial reporting, grants, donations, and other special revenue accounting transactions and supporting documentation for accuracy, completeness, and compliance with generally accepted accounting principles;

  • Independently gather information, compose, and prepare multiple grant reports on routine monthly, quarterly, and annual due dates for approval by supervisor and submit reports to external agencies on a timely basis;

  • Analyze and review information for budgeting and reporting purposes;

  • Help to develop and submit provisional and final indirect rate submissions;

  • Create and maintain traceable documentation of reports, procedures, and policies;

  • Collaboratively interact with internal clients for the purpose of identifying grant requirements, monitoring grant goals, and objectives and quality improvement processes;

  • Manage all electronic reporting portals and other web-based reporting systems;

  • Work collaboratively with the team by providing back up support to staff and a variety of administrative work that requires interaction with departments throughout the organization in additional to external agencies;

  • Demonstrating a commitment to NGAs mission and goals to constructively serve the needs of all Governors; and

  • Other duties as assigned by supervisor or Chief Financial Officer.


Candidates should have a bachelors degree preferable in Accounting, Finance or related field. Five plus years of experience in working with funding and information resources to include, but not limited to federal and private foundations. Experience in post-award administration of federal and private grants is a must. Experience working with Governors, working in federal or state agencies or non-profit organizations is preferred.

The ideal candidate must have demonstrated ability to:

  • Excellent organizational skills and meticulous attention to detail;

  • Strong research and analytical skills;

  • Advanced knowledge of grants awarded from federal organizations, foundations, and philanthropies;

  • Familiarity with Regulations such as Code of Federal Regulations (CFRs), OMB Circulars and other directives governing grants and contracting;

  • Familiarity with financial management procedures and systems;

  • Understanding of indirect rate structures and application;

  • Advanced proficiency in basic Microsoft Office suite (including Word, Excel, PowerPoint).

  • High level of integrity, professionalism including teamwork and ability to deliver within short deadlines, work under pressure and multi-tasking skills;

  • Exceptional written and oral skills;

  • Work independently, set priorities and handle multiple issues at the same time;

  • Working knowledge of Intacct is a plus; and

  • Ability to work effectively with a broad range of staff and external stakeholders.


Interested candidates should apply online through NGAs career site. NGA uses Clear Company and all information is kept strictly confidential. An application is considered when all required fields are completed. Please include:

  • Your resume highlighting your education, experience, and direct transferable skills
  • A portfolio of your best work (attach to your candidate profile via Clear Company)


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NGA is committed to providing a productive and safe environment. To achieve that goal, we conduct background and reference check investigations for all final applicants being considered for employment.


NGA staff proudly serve our nations Governors daily and its our mission to ensure we offer a comprehensive, competitive benefits package designed to support the needs of NGA employees.

NGA is an Equal Opportunity Employer (M/D/F/V). NGA is committed to fostering an energetic, collaborative, diverse and inclusive workforce. We promote diversity and provide equal employment opportunities without regard to race, color, religion, sex, national origin, protected veteran status, disability status, age, sexual orientation, gender identity and expression, marital status, or any other legally protected factor. We encourage individuals of all backgrounds to apply.

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Grants Management Specialist

National Governors Association