Grants Management Specialist III

State Of Massachusetts Boston , MA 02298

Posted 4 months ago

Massachusetts Home Visiting Initiative provides evidence-based home visiting services to families across the state through local service agencies. It is part of the national Maternal, Infant, and Early Childhood Home Visiting Program (MIECHV).

The Grants Management Specialist III will assist the MIECHV team at DPH with program development, implementation, and monitoring, particularly in the areas of budget plans, contract plans including amendments and monitoring, spending forecasts, and fiscal oversight for federal funding within MIECHV Program. In addition to assisting all requests for state funding and monitoring throughout the year, the Grants Management Specialist III will assist in developing federal grant applications, grant submissions, and other programmatic support. The incumbent will also assist in monitoring and supporting other home visiting service contracts.

Detailed Statement of Duties and

  • Assist in the development and preparation of federal grant applications by providing information concerning but not limited to budget detail, procurement requirements, and program development.

  • Compile financial information, develop budget requests, evaluate program budget needs, prepare budget reports, and develop internal allocations.

  • Assist in the development of new MIECHV contracts.

  • Maintain and monitor contract amendments, line item edits, and renewals for all MIECHV contracts.

  • Work with program staff to improve consistency, workflow, administrative procedures, and oversight of program implementation.

  • Develop detailed spreadsheets utilizing programs such as Microsoft Access or Microsoft Excel to manipulate and analyze data.

  • Disseminate fiscal information in the form of financial and or narrative reports, charts, graphs and tables.

  • Forecast budget expenditures and analyze trends to evaluate spending and funding.

  • Process vendor invoice using Virtual Gateway Enterprise Invoice/Service Management (EIM/ESM).

  • Develop strategies to satisfy all federal and state financial reporting requirements.

  • Prepare required documentation for incorporation in bureau's budget request, spending plans, unit budgets.

  • Record and track grant expenditures.

  • Recommend procedures relative to grant administration based on the review of grantees performance and compliance with the established legal and grant program requirements.

  • Provide logistical support to MIECHV team.

Preffered Qualifications:

  • Knowledge of financial analysis and reporting.

  • Knowledge of the principles and practices of the state accounting, purchasing, personnel and contracting systems.

  • Knowledge of the principles and practices of budgeting.

  • Knowledge of the Commonwealth's budget system, laws and regulations.

  • Knowledge of federal grant and federal financial participation systems.

  • Ability to analyze financial and program data and to make appropriate recommendations.

  • Ability to coordinate the efforts of others in accomplishing assigned work objectives.

  • Ability to communicate orally and in writing clearly, effectively and with conciseness.

  • Ability to collate, understand and analyze data and make effective, cogent recommendations.

  • An Associate's degree or higher with a major in accounting, business administration or business management.

  • Knowledge of MMARS.

  • Computer skills including working knowledge of Microsoft Word, Excel, Information Warehouse, Document Direct, and Uniform Financial Reporting.

  • Ability to work independently.

  • Ability to accurately record information provided verbally.

  • Ability to communicate effectively in verbal and written expression.

DPH Mission Statement:

The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.

We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.

Total Compensation:

As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:

  • 75% state paid medical insurance premium

  • Reasonable Dental and Vision Plans

  • Flexible Spending Account and Dependent Care Assistance programs

  • Low cost basic and optional life insurance

  • Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan

  • 11 paid holidays per year and competitive Sick, Vacation and Personal Time

  • Tuition Remission for employee and spouse at state colleges and universities

  • Short-Term Disability and Extended Illness program participation options

  • Incentive-based Wellness Programs

  • Professional Development and Continuing Education opportunities

  • Qualified Employer for Public Service Student Loan Forgiveness Program

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

For questions, please contact Health Human Resources at 1-800-850-6968.

First consideration will be given to those applicants that apply within the first 14 days.

Minimum Entrance Requirements

Applicants must have at least (A); four years of full-time, or equivalent part-time, professional, supervisory, managerial or administrative experience in public administration, business administration or business management, and (B) of which at least two years must have been in grants management, contract administration or contract management work, or (C) any equivalent combination of the required experience and the substitutions below.


I. An Associate's degree with a major in business administration, public administration, or business management may be substituted for a maximum of one year of the required experience.*

II. A Bachelor's or higher degree with a major in business administration, or business management, may be substituted for a maximum of two years of the required experience.*

  • Education towards such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Note: No substitutions will be permitted for the required (B) experience.

Special Requirements:

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Grants Management Specialist Molecular & Cellular Oncology

Dana-Farber Cancer Institute

Posted 2 weeks ago

VIEW JOBS 12/5/2018 12:00:00 AM 2019-03-05T00:00 Overview Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. The Dana-Farber Cancer Institute (DFCI) is committed to providing outstanding departmental management to DFCI faculty engaged in research. The purpose of the Departmental Grants Management Specialist (DGMS) is to provide support to faculty preparing grant applications (Sponsored Research) and managing finances of the faculty portfolio after the award (Finance). Finance includes managing accounts associated with grants, gifts, strategic centers, and other types of funding. This position provides financial information, guidance, analysis and support to faculty. Sponsored Research includes reviewing sponsor eligibility and application requirements and being responsible for the entire award application excluding scientific content. In addition to the grant management responsibilities described, the position may include special projects either within the department or across departments, supervising junior staff, training, and mentoring. Responsibilities * Develops budgets and budget justifications for award proposals. * Sponsored Research (Pre- Award) * Proactively works with faculty and/or professional staff to identify funding opportunities and prepare applications for grants in compliance with sponsor guidelines and Institute standards for excellence and timeliness. * Responsible for the timely and accurate completion of entire proposal (excluding scientific content) for accuracy, presentation, and compliance. This includes but is not limited to all administrative pages, narratives for non-scientific areas of the grant (e.g. data sharing plan, resource sharing plan, human subjects, vertebrate animals, etc.), and appendices * Responsible for oversight of grant submittal process, including monitoring the application review process and submitting supplemental information. Works with faculty to review summary sheets and plan responses/revised applications, if applicable, and complete any JIT or program requests. * Assists with all progress reports and ensures compliance and responsiveness with sponsor guidelines and requests. * Finance (Post- Award) * Upon award, finalizes the budget and works with Grants & Contracts and Research Accounting to get the award set up properly in a timely manner. * Reviews Notice of Award for any budgetary or other restrictions/requirements. Works with faculty to assure understanding of reporting and other requirements of PI. * Reviews budget adjustments, restrictions, required responses with faculty and ensures a timely response to the sponsor. * Manages budget spending to guidelines, monitoring and reviewing allocation of research funds, grant balances and charges, ensuring appropriate use of funds under investigator control, both in terms of sponsor/external regulations and Institute policy. Calculates overhead and fringe benefit charges; purchases equipment; ensures payment of salaries; and generates spreadsheets. * Compiles and analyzes fiscal data; develops updates, disseminates accurate and complete financial information to ensure compliance with all requirements of externally funded programs, performs related duties as assigned. Directs and coaches the work of others on most all grants and funding. Manages all types of grant applications and funding, but may require assistance with spore grants. Does not need regular input and direction, manages the whole grant process and the work of others. Ability to assess quality of work and people. Works as part of a team to influence the direction of work and relationships. Qualifications * Bachelor's degree preferred. * 5-8 years of experience preferred, but candidates with less experience will be considered; job title will be commensurate with experience. * Sponsored Research (Pre- Award) experience is preferred but not required. This includes but is not limited to: * Understanding sponsor guidelines and helping investigators adhere to them when applying for grants. * Ensuring that all parts of the grant (excluding scientific content) are correct prior to submission. * General accounting or grants accounting experience preferred but not required. This includes but is not limited to: * Expense tracking and budgeting * Financial projections * Maintains professional demeanor at all times. * Attention to detail. * Ability to work within a team environment. * Excellent organizational and project management skills. * Must have excellent communication skills (written and verbal) and be able to work with a wide variety of faculty and staff. * General computer skills include working with MS Word, MS Excel, and MS Outlook. PeopleSoft experience is a plus. * Ability to proactively set priorities and multi-task. * Meets high service excellence standards. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law. Dana-Farber Cancer Institute Boston MA

Grants Management Specialist III

State Of Massachusetts