Grants Management Specialist III

State Of Massachusetts Boston , MA 02298

Posted 4 months ago

Massachusetts Home Visiting Initiative provides evidence-based home visiting services to families across the state through local service agencies. It is part of the national Maternal, Infant, and Early Childhood Home Visiting Program (MIECHV).

The Grants Management Specialist III will assist the MIECHV team at DPH with program development, implementation, and monitoring, particularly in the areas of budget plans, contract plans including amendments and monitoring, spending forecasts, and fiscal oversight for federal funding within MIECHV Program. In addition to assisting all requests for state funding and monitoring throughout the year, the Grants Management Specialist III will assist in developing federal grant applications, grant submissions, and other programmatic support. The incumbent will also assist in monitoring and supporting other home visiting service contracts.


Detailed Statement of Duties and

Responsibilities:
  • Assist in the development and preparation of federal grant applications by providing information concerning but not limited to budget detail, procurement requirements, and program development.

  • Compile financial information, develop budget requests, evaluate program budget needs, prepare budget reports, and develop internal allocations.

  • Assist in the development of new MIECHV contracts.

  • Maintain and monitor contract amendments, line item edits, and renewals for all MIECHV contracts.

  • Work with program staff to improve consistency, workflow, administrative procedures, and oversight of program implementation.

  • Develop detailed spreadsheets utilizing programs such as Microsoft Access or Microsoft Excel to manipulate and analyze data.

  • Disseminate fiscal information in the form of financial and or narrative reports, charts, graphs and tables.

  • Forecast budget expenditures and analyze trends to evaluate spending and funding.

  • Process vendor invoice using Virtual Gateway Enterprise Invoice/Service Management (EIM/ESM).

  • Develop strategies to satisfy all federal and state financial reporting requirements.

  • Prepare required documentation for incorporation in bureau's budget request, spending plans, unit budgets.

  • Record and track grant expenditures.

  • Recommend procedures relative to grant administration based on the review of grantees performance and compliance with the established legal and grant program requirements.

  • Provide logistical support to MIECHV team.

Preffered Qualifications:

  • Knowledge of financial analysis and reporting.

  • Knowledge of the principles and practices of the state accounting, purchasing, personnel and contracting systems.

  • Knowledge of the principles and practices of budgeting.

  • Knowledge of the Commonwealth's budget system, laws and regulations.

  • Knowledge of federal grant and federal financial participation systems.

  • Ability to analyze financial and program data and to make appropriate recommendations.

  • Ability to coordinate the efforts of others in accomplishing assigned work objectives.

  • Ability to communicate orally and in writing clearly, effectively and with conciseness.

  • Ability to collate, understand and analyze data and make effective, cogent recommendations.

  • An Associate's degree or higher with a major in accounting, business administration or business management.

  • Knowledge of MMARS.

  • Computer skills including working knowledge of Microsoft Word, Excel, Information Warehouse, Document Direct, and Uniform Financial Reporting.

  • Ability to work independently.

  • Ability to accurately record information provided verbally.

  • Ability to communicate effectively in verbal and written expression.

DPH Mission Statement:

The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.

We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.

Total Compensation:

As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:

  • 75% state paid medical insurance premium

  • Reasonable Dental and Vision Plans

  • Flexible Spending Account and Dependent Care Assistance programs

  • Low cost basic and optional life insurance

  • Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan

  • 11 paid holidays per year and competitive Sick, Vacation and Personal Time

  • Tuition Remission for employee and spouse at state colleges and universities

  • Short-Term Disability and Extended Illness program participation options

  • Incentive-based Wellness Programs

  • Professional Development and Continuing Education opportunities

  • Qualified Employer for Public Service Student Loan Forgiveness Program

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

For questions, please contact Health Human Resources at 1-800-850-6968.

First consideration will be given to those applicants that apply within the first 14 days.

Minimum Entrance Requirements

Applicants must have at least (A); four years of full-time, or equivalent part-time, professional, supervisory, managerial or administrative experience in public administration, business administration or business management, and (B) of which at least two years must have been in grants management, contract administration or contract management work, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions

I. An Associate's degree with a major in business administration, public administration, or business management may be substituted for a maximum of one year of the required experience.*

II. A Bachelor's or higher degree with a major in business administration, or business management, may be substituted for a maximum of two years of the required experience.*

  • Education towards such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Note: No substitutions will be permitted for the required (B) experience.

Special Requirements:
None.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.


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Grants Management Specialist III

State Of Massachusetts