Grants Management Specialist I

Position Summary:

IEM is looking to bring on a Full Time-Grant Management Specialist I (GMS I) to join our Critical Infrastructure team in Puerto Rico.

Primary Location:

• Candidate must live a commutable distance to San Juan, Puerto Rico.
• Position will be a fully in office role, we cannot accommodate remote work from home.

Essential Functions:

Prepare, process, track and submit on behalf of the Applicant/Subapplicant (Recipient/Subrecipient) including all required schedules and documentation and responding to Federal Awarding Agency and Central Office for Recovery, Reconstruction and Resiliency (COR3) Requests for Information (RFI) for the:

• Award/subaward agreements between the Federal Awarding Agency/Recipient
• Requests for reimbursement (RFR) (e.g. advances, expedited payments or reimbursement)
• Required award/subaward financial and performance reporting, milestones, and deliverables requirements.
• Requests for closeout documentation.
• Determine if the Applicant/Subapplicant (Recipient/Subrecipient) meets all grant or cost eligibility requirements.
• Compile, develop and maintain Recipient/Subrecipient project records supporting eligible activities and costs.
• Verify, validate and reconcile Recipient/Subrecipient documentation to ensure information matches in all systems.
• Conduct compliant procurements.
• Conduct subrecipient and contractor monitoring.
• Prepare, review, or assess its internal policies and procedures.
• Prepare for and respond to monitoring events and audits conducted by the Federal Awarding Agency, Office of the Inspector General, State auditors and other auditors.
• Prepare grant documentation for closeout readiness and address any deficiencies
• Provide guidance to client related to cost allocation and allowability to manage/administer the Federal award.
• Prepare for post-closeout audits and review.
• Provide general programmatic assistance to applicants and maintain currency of and compliance with applicable state and federal grant management policies and procedures relating to the Public Assistance Grant Program.
• Review invoices to ensure compliance with applicable Federal, State, and Local statutes, legislation, and guidance.
• Assist with the development, maintenance, and implementation of plans and procedures associated with the effective and efficient delivery and monitoring of grant performance of the Public Assistance Grant Program.
• Collaborate with IEM's Disaster Recovery Specialists to identify and elevate financial or administrative issues for resolution, including responding to Federal Awarding Agency or Recipient Request for Information.

Current Knowledge, Skills, & Abilities:

• Ability to effectively communicate (written and orally) with team members and local, state, and federal stakeholders.
• Solid written, verbal, and organizational skills.
• Ability to work independently with minimal supervision as well as within a team framework to accomplish objectives under a tight deadline.
• Able to remain flexible and adapt quickly to changes during each assignment.

Minimum Qualifications:

• Bachelor's degree from an accredited college or university with a major in accounting, business administration, public administration, emergency management, insurance, or related field. An equivalent combination of training and experience may substitute for a degree.
• One (1) year experience with FEMA Grants (Public Assistance, 428, 404 or 406 Mitigation).
• Bilingual English / Spanish.
• Novice level of understanding with Title 2 of the Federal Code of Regulations (CFR).
• Novice level of understanding with Federal Awarding Agency's respective Title of the CFR including cross-cutting Federal rules and regulations.
• Novice level of understanding with applicable State rules and regulations.
• Novice level of understanding with Federal Awarding Agency, State or Recipient program policy rules and guidance.
• Novice level of understanding with Recipient/Subrecipient's internal management policies, procedures, and practices.
• Novice level of understanding of grants management, program management, emergency management, or administration of disaster recovery programs preferred.
• Novice level of knowledge of grant management, accounting and business management, and budget preparation procedures, and department administration.
• Novice understanding of grant policy and procedures, and the ability to read and interpret grant guidelines and contracts, and to communicate effectively orally and in writing.
• Novice understanding of disaster recovery, emergency management and associated state/federal legislation with the ability to research and organize data.
• Ability to assist with preparing written reports and conducting analysis.
• Novice level experience using Federal, State and Local grants management workflow software and documentation management systems at either the Federal (preferred FEMA), State, Local Recipient/Subrecipient level.
• Novice level ability to use provided IT tools and document management tools to create, organize and maintain project documents.
• Novice level knowledge of standard office procedures and basic computer operations to include a working and functional use (preferred intermediate to advanced) of all Microsoft Office applications including Word, Outlook, and Excel as well as smartphone /text usage.

Preferred Qualifications:

• Knowledge of other federal grant programs such as CDBG Non-Federal Match and Hazard Mitigation Grant Program.
• Knowledge of Emergency Management and associated state/federal legislation with the ability to research, organize and write reports, conduct analysis, prepare/conduct briefings and provide training to support recovery process.
• Experience within the commercial and/or public industries including, but not limited to, government entities/facilities (including military), medical facilities, schools, transportation (roads and bridges), coastal entities, water/waste treatment and utilities/power.
• Professional Registration or Certification including Certified Grants Management Specialist, Project Management Professional, Certified Public Accountant, and Certified Fraud Examiner.

Benefits and more:

• 10 paid holidays
• Vacation pay
• Sick pay
• 401 (K) plan with matching
• Company paid STD and LTD

Why Join IEM:

We are a woman owned company in Emergency Management that embraces teamwork, collaboration, flexible performance, actionable solutions, and integrity/ethics. Our work touches everyone. We produce results that matter. Results that save lives - join us while we build a safe, secure, and resilient world.

Our culture:

IEM believes in the greater good and it is our commitment to attract those who have excellent technical skills, creative minds, and innovative ideas to keep propelling us forward.

IEM is an Equal Opportunity Employer including Vets and Disabled:

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact Human Resources and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from Human Resources.