Grants Management Coordinator

Grants Management Coordinator

Classification Title: Budget & Financial Management Analyst 2, E24

Location: 22211 US Highway 19 N., Building 1, Clearwater, FL 33765

Schedule: Monday - Friday, 8:00 AM - 5:00 PM; some remote work available

This position is responsible for advanced professional work in performing research on grant opportunities, has a working knowledge of federal and state grant requirements, coordinates with project managers on grant requirements, financial analysis, and reporting, works with Departmental budget staff, the Office of Management and Budget (OMB) and Clerk Finance Departments to ensure accurate reporting and reimbursement, and reviews contracts and agreements to ensure grant compliance is achieved. This position serves as the primary grant administration point-of-contact for the department. Maintains oversight of the Public Works grant database, finances, budget, resources, integration of operations/systems, and related activities to accomplish grant administration initiatives. This position works at a high-performance level with minimum supervision and exercises a high degree of independent judgment in resolving problems. Work includes researching, evaluating information, initiating action, and preparing grants within the framework of professional grant writing techniques and existing laws, rules, and regulations to include grant compliance (2CFR200). An employee in this class collaborates and facilitates on the development, review and editing of proposals and reports and interacts with project managers, department administration, and outside agencies in developing proposals for Public Works.

Our benefits rank among the top in the area!

• Comprehensive medical coverage at a low cost:

2024 Medical Plan Premiums

Choose from two medical plans which offer the same low premiums and include medical care, prescription coverage, behavioral/mental health and vision care.

Coverage

Biweekly Cost

Employee Only

$13.09

Employee and Spouse or Domestic Partner

$151.16

Employee and Child(ren)

$120.60

Family

$247.67

• Benefits package includes health, vision, prescription, dental, life insurance, disability, and Flexible Spending Account (FSA) options

• Florida Retirement System (FRS): Choose the Investment Plan or Pension Plan

• Generous leave time including 9 to 11 paid holidays, 2 floating holidays, 2 personal days (pro-rated), and 15 days of annual leave the first year

• Tuition reimbursement up to $2,800 per year

• Wellness Program including a Wellness Center, gym discounts, and classes.

• Deferred compensation plans from four providers

• To learn more, see What We Offer

Essential Job Functions

• Participates and coordinates varied grant and contract programs including maintaining and monitoring project and operational budgets, preparing costing reports, and other fiscal related activities related to grant management.

• Meets with various federal, state and county representatives to discuss and resolve grant compliance efforts.

• Performs the required pre-audit function for encumbrances and expenditures related to various grant programs.

• Ensures grant applications meet internal and external deadlines.

• Evaluates grant notices of funding opportunities and maps out compliance requirements to assist the Department in determining whether or not to seek specific grants.

• Coordinates with the Office of Management and Budget in monitoring for funding programs that fit the Department's needs.

• Coordinates with project managers to ensure implementation of grant funded programs are following the grant conditions.

• Performs financial analysis of increases, decreases and percentages of revenues and expenditures for use in fiscal reporting and grant and contract management.

• Collects information on operational matters, analyzes data, draws conclusions, and prepares reports.

• Develops and maintains statistical information relative to awards and the construction of capital improvement projects.

• Approves and reconciles grant expenditures.

• Prepares and maintains records and reports of varied monthly, special, and annual reports.

• Follows up on assignments to determine progress and date of completion of projects.

• Reviews, verifies, and audits invoices and receiving reports for adequacy and accuracy.

• Reviews vouchers and requests for payment of obligations.

• Audits and compiles revenues, expenditures, billing, and adjustments; posts and balances accounts.

• Prepares monthly, quarterly, and annual financial reports, statements, and special cost reports; analyzes weekly and monthly expenditures; prepares special reports involving fund accounting and project status in compliance with federal and state regulations.

• Oversees the grant administration and reimbursement process for approved grants involving CIP projects.

• May coordinate work with clerical employees engaged in fiscal, administrative, and grant operations.

• Performs related work as assigned.

Position Specific Requirements

• Seven (7) years professional experience grant writing, contract negotiation and/or monitoring of various federal or state funding sources; or

• Associate's degree in finance, accounting, business, public administration, or a related field and five (5) years professional experience as described above; or

• Bachelor's degree in finance, accounting, business, public administration, or a related field and three (3) years professional experience as described above; or an equivalent combination of training, education, and/or experience.

• An equivalent combination of education, training, and/or experience.

• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

• Employee's name must not appear on the Health & Human Services exclusion list.

• Other highly desirable knowledge, skills, abilities, and credentials relevant to a position.

Knowledge, Skills, and Abilities

• Considerable knowledge of all applicable laws, regulations, procedures, and processes governing the management of state and federal grant programs and fiscal reporting.

• Considerable knowledge of accounting principles, techniques and procedures as applied to municipal, intergovernmental, and cost accounting.

• Considerable knowledge of the principles and practices of the County organization and assigned department's programs, objectives, procedures, and policies.

• Considerable knowledge of office practices, procedures, equipment, and operational techniques.

• Knowledge of the design and construction industry as it relates to methodology and procedures, specifically with respect to the financial aspect of procurement of those services.

• Knowledge of the principles and procedures of budgetary practices and purchasing systems.

• Ability to analyze financial data for trends or variances and to document information for the preparation of special financial, budget, and grant reporting.

• Ability to apply accounting principles to the preparation and maintenance of fiscal and accounting records.

• Ability to perform detail work involving written or numeric data calculations rapidly and accurately.

• Ability to work independently on complex assignments, keep accurate records, and submit clear, concise, and factual reports.

• Ability to present oral and written comments and recommendations, clearly and concisely.

• Ability to establish and maintain effective working relationships with employees, outside agencies, vendors, outside contractors and the public, as necessitated by the work.

Physical/Mental Demands

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Additionally, the following physical abilities are required:

• Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.

• Grasping: Applying pressure to an object with the fingers and palm.

• Handling: Picking, holding, or otherwise working, primarily with the whole hand.

• Visual ability: Sufficient to effectively operate office equipment including copier, computer, etc.; and to read and write reports, correspondence, instructions, etc.

• Hearing ability: Sufficient to hold a conversation with other individuals both in person and over a telephone; and to hear recording on transcription device.

• Speaking ability: Sufficient to communicate effectively with other individuals in person and over a telephone.

• Mental acuity: Ability to make rational decisions through sound logic and deductive processes.

• Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

• Repetitive motion: Substantial movements (motions) of the wrist, hands, and/or fingers.

• Standing: Particularly for sustained periods of time.

• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

Working Conditions

• Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

This position has supplemental questions. If unable to complete all questions, you may save your answers as a draft during the application process and return at any time prior to the closing date. Please note that the application is complete upon final submission.