Grants Finance Coordinator I

• Job Type: Officer of Administration

• Bargaining Unit:

• Regular/Temporary: Regular

• End Date if Temporary:

• Hours Per Week: 35

• Standard Work Schedule:

• Building:

• Salary Range: $62,400.00 $75,000.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

As a member of the Post-Award Team, the Grants Finance Coordinator contributes to CUIMC's research mission by supporting grant-related post-award administrative activities for the basic sciences and other participating departments in VP&S.

In this role, the Coordinator I will collaborate with a senior team member on financial management of a suite of Sponsored Project accounts, ensuring compliance with federal, sponsor, and institutional regulations. Key areas of responsibility will include performing oversight of attestations; processing invoices and tracking payments; supporting senior team members; distributing reports; and maintaining records. Through this role, the Coordinator I can expect to build their knowledge of sponsored project administration and regulations and gain exposure to the full scope of post-award grant management.

To be successful in this role, the Coordinator I should bring strong critical thinking, organizational, and Excel skills; a customer service orientation; and an ability to work collaboratively and independently in a deadline-driven environment. A background in finance, accounting, business, or health administration is a plus, but not a requirement.

Responsibilities

• Post-Award Grant Administration

• Trains under the direction of senior staff to gain a foundational knowledge and expertise in post-award grants administration, with a focus on the financial management of Sponsored Project accounts.

• Together with a senior team member, maintains a small suite of PI Portfolio reports that will include grant, contract, gift, endowment, and other types of restricted and unrestricted funding.

• Oversees quarterly attestations, including retrieval, dissemination, follow-up, and tracking of completed forms.

• Processes approved subaward invoices and tracks payment details for purchase orders across Sponsored Projects.

• Supports grants finance analysts/managers as needed, including processing cost transfers (CT) and preparing account setups.

• Trains under the direction of the Associate Director and other senior staff to continuously develop and maintain a strong working knowledge of federal rules and regulations that govern research grants.

• Distributes suspense reports to the team on a timely basis for processing.

• Disseminates quarterly list of CTs submitted by the team and conduct internal review of documents to ensure all required backup is on file.

• Maintains records in accordance with internal procedures, demonstrating compliance with sponsor and sponsor agreements, and university regulations concerning project expenditures, equipment, and other fiscal concerns.

• Performs all other duties as assigned.

• Collaboration & Stakeholder Management

• Works collaboratively and cooperatively with colleagues and other stakeholders on all aspects of grant administration. Develop and maintains a positive relationship with team members and collaborators in other internal offices.

• Demonstrates professionalism and accountability in interactions with internal clients through clear, respectful, and timely communication and responsive follow-up.

• Continuous Improvement

• Participates in and/or supports assigned team projects and initiatives. Uses tools and reporting mechanisms to track progress and ensure timely communication of issues and status.

• Keeps current on all organizational policies, goals, and initiatives.

• Successfully completes all required university and department trainings.

Minimum Qualifications

• Bachelor's Degree or combination of education and experience.

• A minimum of 2 years of relevant experience, including experience in an office environment.

• Strong critical thinking and analytical skills, including strong Excel skills.

• Customer service orientation, with the ability to interact and collaborate positively, constructively and effectively with multiple constituencies.

• Capacity to work independently and successfully within a deadline driven, multi-tasking environment. Ability to handle multiple projects and apply judgment to prioritize projects and tasks.

• Project management support skills, including organization, executing technical project activities, attention to detail, and ability to effectively coordinate and communicate with stakeholders.

• Strong oral and written communication skills.

• Interpersonal and emotional intelligence skills focused on establishing and maintaining productive relationships with peers, leadership, and other stakeholders.

• Self-motivated and demonstrates initiative, patience, and resourcefulness in adapting to changes.

• Proficiency in problem assessment and collaborative problem solving in interdisciplinary settings.

• Ability to work with a variety of individuals and groups in a constructive and respectful manner while appreciating the unique contributions of an inclusive workforce that brings together the talents of people across multiple identities.

• Strong commitment to fostering diversity and equity.

• Proficiency in Microsoft Office, and an ability and willingness to learn new systems and programs.

Preferred Qualifications

• Familiarity with Columbia systems.

Other Requirements

• Type other requirements and/or special indicators if CUIMC

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

For internal purposes only:

Core Competencies

Minimum Proficiency Level

Accountability & Self-Management

Level 2 - Basic

Adaptability to Change & Learning Agility

Level 2 - Basic

Communication

Level 2 - Basic

Customer Service & Patient Centered

Level 2 - Basic

Emotional Intelligence

Level 2 - Basic

Problem Solving & Decision Making

Level 3 - Intermediate

Productivity & Time Management

Level 3 - Intermediate

Teamwork & Collaboration

Level 2 - Basic

Quality, Patient & Workplace Safety

Level 2 - Basic