Grants Environmental Project Management Assistant

ABOUT THIS POSITION

The Neighborhood Services Department's (NSD) mission is to preserve, enhance, and engage Phoenix neighborhoods. Its vision is to make Phoenix a community of desirable neighborhoods. Our investment in healthy neighborhoods is an investment in our residents, a sense of community and shared pride.

The Grants Compliance Project Management Assistant is a critical position in the Administrative Services Division of NSD. This specific position will have the primary responsibility of completing and/or coordinating environmental reviews, in compliance with HUD's 24 CFR Part 58 regulations, for applicable HUD-funded activities.

In general, this position provides technical assistance and compliance monitoring to ensure adherence to regulations and requirements of federal grant funds; conducts technical research and file reviews; maintains tracking reports of environmental reviews and reports status to Grants Compliance Environmental Review Project Manager; works with NSD divisions to ensure timely completion of environmental reviews; assists with completion and distribution of the Programmatic Agreement with the Arizona State Historic Preservation Office annual reporting; assists with invoicing; and assists the Grants Compliance Environmental Review Project Manager on special projects as requested. This position works under the supervision of the Grants Compliance Environmental Review Project Manager.

Areas of responsibility include, are not limited to:

• Analyzes proposed/final environmental quality legislation and regulations, provides input, and determines impact on City HUD-funded projects and programs.

• Provides technical assistance to NSD divisions during the planning and development of HUD-funded projects to ensure all HUD environmental requirements are considered and met while maintaining project objectives and schedules.

• Assists with all aspects of the City's HUD-funded environmental review compliance program, including HUD's NEPA public notice and agency consultation requirements per the Council of Environmental Quality regulations.

• Prepares accurate and concise HUD NEPA environmental review compliance documents, including Environmental Assessments, for the Certifying Officer signature.

• Assists with identifying, developing, implementing, monitoring, and documenting of all required mitigation measures.

• Works closely with program staff, other departments, external partners, contractors, and design professionals to ensure comprehensive understanding of and strict compliance with federal, state, and local environmental regulations and requirements.

• Conducts site visits to ensure contractor compliance with federal, state, and local laws, rules, regulations, policies, and procedures.

This position may work more than forty hours in a workweek without additional compensation to perform assigned job duties, including weekends, evenings, early morning hours, and holidays as required.

IDEAL CANDIDATE

Knowledge of:

• Federal, state, and local environmental laws and regulations related to NEPA and 24 CFR Parts 50 & 58.

• Technical analysis, research methods, and report presentation.

• Project development and management, scheduling, monitoring and control systems.

• Computer equipment and software for documents, spreadsheets, and databases.

• Various citywide, regional, and federal resources related to environmental studies, compliance, and permitting.

Ability to:

• Communicate in the English language verbally with co-workers, partners from other governmental agencies, and members of the public in face-to-face settings, in group settings, in virtual settings, and/ or using the telephone.

• Work cooperatively with City departments, regulatory agency technical staff, community groups, consultants, committees, and the public.

• Explain information in a clear and understandable manner to technical and non-technical persons.

• Conduct technical research and make sound judgments based upon analyses.

• Analyze regulations and environmental issues, provide input, and define impact on HUD-funded projects.

• Work independently and manage a complex workload in a balanced, efficient, and effective manner.

• Use Microsoft Office suite to prepare reports and spreadsheets and document, track, and monitor progress on project tasks.

SALARY

Pay Range: $51,854 to $97,780 annually.

Hiring Range: $51,854 to $80,454 annually.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.

• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information

• 401(a) and 457 plans with employer contributions

• Choice of generous medical HMO, PPO, or HSA/HDHP plans

• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan

• Wellness incentive of up to $720 annually

• Dental, vision, and life insurance options

• Employer paid long-term disability

• Free Bus/light rail pass

• Tuition reimbursement program up to $6,500 per year

• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days

• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period

• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

MINIMUM QUALIFICATIONS

• Two years of experience in governmental research, urban development, finance, or public administration.

• Bachelor's degree in public or business administration, urban planning, architecture, engineering, economics, or a related field.

• Other combinations of experience and education that meet the minimum requirements may be substituted.

• The City job description can be found here.

• All finalists for positions are subject to a criminal background check applicable to the department or position.

• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.

• For information regarding pre-screening and driving positions, click here.

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Two years of experience working with NEPA (National Environmental Policy Act).

• Two years of experience in environmental studies, environmental planning, environmental permitting, and environmental compliance.

• Experience consulting with local, state, and federal regulatory agencies.

• Experience conducting online record reviews and desktop assessments to identify and document existing environmental conditions.

• Experience writing and reviewing project scopes of work, preparing project schedules, reviewing construction plans, and reviewing cost estimates.

• Experience preparing and implementing mitigation plans to avoid, minimize, and mitigate potential adverse effects on the human environment.

RECRUITMENT DATES

Recruitment closes May 20, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

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• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.

REFERENCE

Project Management Assistant, JC:08630, ID# 54123, 5/3/2024, USM, AW, Benefits:007

Building the Phoenix of tomorrow.

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.