Grants Development Coordinator

Under the direction of the Executive Director of Grants Administration, this position provides leadership in the pre-award planning process and collaborates with the outsourced grant consultants for pre-award planning of institutional grant applications. This position maintains the pre-award grant database records, generates basic reports, manages the internal pre-award process for grant applications, and manages assigned planning teams. This position will provide operational and administrative support on a day to day basis to contribute to department efforts to meet established deadlines. This position will maintain the department calendar related to scheduled events and meetings and assists the Executive Director with daily tasks and administrative functions.

Classification: Non-Affiliated Administrator

Staff Duration: Full Time 12 months

1.Manages the pre-award planning process with the support of the College's outsourced grant consultants for all funding and allocations.

2.Actively participates in the pre-award process, including but not limited to coordinating and attending pre-award planning meetings, preparing pre-award forms for submission, and collecting all final approvals for submission.

3.Manages the planning team's timelines for deliverables.

4.Oversees the creation of grant planning teams, including all internal and external stakeholders, as appropriate.

5.Preparing and managing documents related to grants; create signature documents and acquire signatures for approvals as needed. 

6.Process work orders, purchase requisitions, payment reimbursements, and room reservations through the OCC self-service, maintenance request, and 25Live platforms. 

7.Overseeing the internal pre-award process for grant applications, including communication and approvals for submission.

8.Gathering institutional data for grant applications.

9.Provides professional development opportunities to faculty and staff about grant development and processes.

10. Liaises with faculty and staff to communicate and ensure pre-award grant procedures are followed.

11. Maintains the Grants Information Pages on the Faculty and Staff Portal.

12. Participates in TA workshops and takes and distributes detailed notes.

13. Related duties, projects, and initiatives as assigned.

1.Bachelor's Degree.

2.Three years of experience with project management and/or three years of experience within a grants office or related function.

3.At least one year of grant development project leadership experience.

4.Excellent relationship-building and communication skills (verbal and written) and the ability to multi-task and manage a high volume of inquiries.

5.Demonstrated proficiency with Microsoft Office Suite and database experience using systems such as an ERP or CRM system and the ability to create standard documents and reports.

1.   Prior experience working in a higher education or public sector environment.

2.   Prior experience in developing professional development materials on grant development and processes.