Grants Coordinator

Position Number: 22180742

County: Pulaski

Posting End Date: 5/3/2024

Anticipated Starting Salary: 40340

[[Recovery & Mitigation ]]

The Department of Public Safety's mission is to enhance the safety and security of all Arkansans through ethical, character-driven behavior that promotes professionalism, clear communication, and accountability while serving as the state's premier public safety agency.

ADEM is committed to responding quickly to the needs of the citizens of Arkansas during times of disaster, whether it be natural or man-made. All ADEM staff, regardless of position or title, serve a role in the State Emergency Operations Center (SEOC) to aide in response efforts.

ROLES AND RESPONSIBILITIES: Administers multi-million dollar state funded mitigation grant annually.

Assists in the administration of federal mitigation grants including the Hazard Mitigation Grant Program (HMGP) and Building Resilient Infrastructure and Communities (BRIC) grant. Ensures that state and federal mitigation grant programs comply with all applicable laws, regulations and policies. Assists communities with identifying their risks, developing long-term strategies and securing grant funding to carryout mitigation projects that will minimize the impact of disasters.

Meets with local and state officials to conduct pre-awarded applicant briefings, post-award administrative meetings, monitoring visits and project site visits. Reviews and audits grant documentation for sub recipients, collects performance reports, and performs grant reconciliation and closeout. Advises the State Hazard Mitigation Officer on mitigation matters and provides program recommendations as needed.

Assists in the update of administrative plans, grant program reports, and financial records. Must possess working knowledge of all FEMA policies as related to federal mitigation grant programs. Effectively communicates verbally and written with all mitigation grant applicants, state and local government officials, and other stakeholders.

Conducts public meetings, gives presentations, workshops and trainings on various mitigation topics. Staffs the State Emergency Operations Center during disaster operations.

PREFERRED QUALIFICATIONS: Successful applicant will provide excellent customer service and ability to work in a team environment.

Strong computer and accounting skills to include Microsoft products. Experience in program and/or grant management. Ability to understand and correctly interpret written guidance and policy documents.

Ability to effectively communicate both verbally and written with experience in public speaking/presentations. Emergency Management experience.

Position Information

Class Code: G147C

Grade: GS07

FLSA Status: EXEMPT

Salary Range: $40,340.00 - $58,493.00

Summary

The Grants Coordinator is responsible for planning and reviewing the implementation of grants and monitoring financial and operational status of grantees. This position is governed by state and federal laws and agency/institution policy.

Functions

Reviews financial records, statues, and the utilization of program resources, and conducts on-site inspections, assesses staff duties and functions, verifies payroll and personnel policies, and prepares reports on findings. Assists applicant in determining area or program needs, provides suggestions concerning application procedures, reviews grant and/or loan applications, and recommends approval/disapproval.

Participates in the establishment of priorities and allocation of resources, establishes accounting practices to comply with requirements, and evaluates program requirements through studies of required funds and resources. Coordinates and monitors the implementation of grants, contracts, and/or loan programs by overseeing funding procedures, developing goals and objectives, and monitoring implementation, to ensure compliance with institution policies, laws, and regulations. Prepares financial reports, negotiates funding sources, monitors disbursements and invoices involving granting and contracting agencies and allocates resources for programs.

Prepares statistical reports by analyzing grant information, develops record keeping procedures, and disseminates information to program participants and funding sources concerning new programs or changes. Reviews grants for compliance, recommends reallocation of funds, and researches and recommends sources for new funding. Provides technical assistance, as required for the department's programs and support services, in regard to purchase services and sub grant programs.

Assists in developing requests for applications, application development workshops, and training conferences to applicants. Plans, directs, and organizes program campaigns to acquaint local, county, and state agencies with available grants.. May process personal service contracts, contract amendments, or invoices, by reviewing for accuracy and adherence to established procedures, verifying available funds, transferring funds as needed, and submitting for payment. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of financial grants management. Knowledge of grant implementation, monitoring, and fiscal control practices.

Knowledge of state and federal laws and regulations governing grant administration. Knowledge of state budgetary and accounting principles and practices. Ability to review, monitor, and administer grant contracts.

Ability to research, interpret, and apply state and federal laws and regulations governing grants administration. Ability to develop, monitor, and evaluate grant program compliance. Ability to prepare, present, and review oral and written technical information and materials.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in business administration, accounting, finance, or a related field; plus two years of experience in program planning, grant administration, or a related area. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

All ADEM positions could include travel in and out of state and are subject to 24 hour on-call duty in the event of an emergency/disaster.

Performs other duties as assigned.

Applications will be pre-screened for completion and also for the availability to travel. You may attach a resume, however, all the information requested in the Employment History section of the state application must be completed.

Incomplete applications will NOT be considered. Resumes will not be accepted in lieu of the completed application.

Make sure to include any military service you may have. Applicants claiming Veterans Preference Points (Active Duty Veteran, Widow of Veteran, and Widow of Disabled Veteran) must attach proof of status to application in order to receive Veterans Preference Points.

The Department of Public Safety has implemented a drug, alcohol, and tobacco free workplace policy pursuant to A.C.A. § 11-14-101, et seq. All ADEM positions are designated as safety sensitive in which a person performing the duties of their positions while under the influence of alcohol, marijuana, or other controlled substances may constitute a threat to health, safety, or handling of confidential information.

As allowed by law, all prospective employees who receive a conditional offer of employment are required to submit to a drug test. Refusal to take the drug test or results that indicate a presence of illegal drugs or prescription drugs for which the individual has no prescription will be the basis for precluding the individual from employment. Additionally, employees are subject to random drug and alcohol tests as a condition of continued employment.

This position has a mandatory 6-month probationary period. This position also requires mandatory 5.50% contribution to the Arkansas Public Employees Retirement System.

Benefits package may include health and life insurance, vacation and sick time, paid holidays, Credit Union availability, retirement, career bonuses and deferred compensation plans.

Nearest Major Market: Little Rock