Grants Coordinator

Position Details

Position Information

Recruitment/Posting Title Grants Coordinator Job Category Staff & Executive

• Grants Management Department RWJ-CABM Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey is seeking a full-time Grants Coordinator in the Business Department of The Center for Advanced Biotechnology and Medicine (CABM).

The Grants Coordinator position reports to the Pre-Award Manager and is responsible for providing support to further the CABM's research mission. This position will be responsible for assisting faculty with budget development, and initiating, navigating and managing the Rutgers Research Administration Proposal Submission System (RAPSS). Under the direction of the Pre-Award Manager, the Grants Coordinator will be responsible for maintaining the CABM's grant and contract submissions and awards files, coordinating notification and reminders of interim and final progress report due dates, and verifying faculty and staff completion of the eCOI prior to submission. The Grants Coordinator will assist faculty with understanding and interpreting sponsor guidelines and provide administration support in all aspects of the pre-award process.

Among the key duties of this position are the following:

• Initiates and manages funding proposals via the Rutgers Research Administration Proposal Submission System (RAPSS).

• Assists faculty with budget development and funding proposal administrative requirements.

• Assists in maintaining internal CABM proposal submission and awards spreadsheet and electronic copy of files on CABM Research shared drive.

• Coordinates timely notifications/reminders to faculty for all interim and final report due dates.

• Responsible for pre-award process and must work closely during the grant submission process with Faculty to ensure all information is accurate, uploaded and submitted to ORSP for final review prior to submission to funding agency.

• Work closely with ORSP through the submission process, tracking & updating the PI on the status.

• Provides support in developing grant funding projections for the CABM Business Office.

• Under direction provides support with post award processes including: Award notification in RAPSS and Department reconciliation. When awards are approved, work with the PI to develop and submit a re-budget.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Exempt Grade 24S Position Salary Annual Minimum Salary 66018.000 Annual Mid Range Salary 79166.000 Annual Maximum Salary 93959.000 Standard Hours 37.50 Union Description HPAE, Local 5094 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor Degree in Business Administration or a related field plus at least three (3) years of administrative experience in a government agency, university setting, or large business office.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Must have strong computer skills with a working knowledge of web-based searches and on-line forms.

• Must be proficient in Microsoft Office products including Word, Excel, PowerPoint.

• Must be proactive and service-oriented and remain productive and pleasant under the pressure of multiple deadlines.

Preferred Qualifications

• Proficiency with Rutgers Administrative Proposal Submission System (RAPSS).

• Five (5) years of administrative experience in a government agency, university setting, or large business office.

Equipment Utilized Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking, seeing, and hearing. Must be able to lift light to medium weight objects and work with low-level background noise from instrumentation and computers. Must be able to perform detailed work, be able to work productively under time constraints to meet deadlines, and manage multiple tasks.

• Work Environment: Office setting. Occasional travel to various Rutgers campuses for meetings required. This position requires occasional evening and weekend hours as needed to meet grant submission deadlines.

Special Conditions

• This position requires occasional evening and weekend hours as needed to meet grant submission deadlines.

Posting Details

Posting Number 24ST1199 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Piscataway (RBHS) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelors Degree in Business Administration or a related field plus at least three (3) years of administrative experience in a government agency, university setting, or large business office?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application