Grants Coordinator

The purpose of this position is to secure grant funds for the City through the preparation of proposals and grant applications by researching, identifying, developing, and submitting grant applications for City Departments, including the reapplication of current grants.

This class works under general supervision, independently developing work methods and sequences.

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Initiates and/or procures Federal, State, County, and private grants for a variety of programs and projects.

• Plans, organizes and manages grant opportunities for the operations of the department.

• Prepares responses to management and other grant funders and organizations.

• Directs, monitors, trains, and evaluates staff and outside partners for implementation of grants.

• Monitors City departmental issues and projects when grant-funded or grant eligible.

• Performs research and analysis to compile data for reports, cost estimates, etc.

• Researches issues and processes to make recommendations and implement solutions.

• Calculates figures and develops graphs and other visuals.

• Assists the Director in preparing the department's budget for submission to the City Commission.

• Develops, coordinates, and implements special project assignments.

• Coordinates and attends meetings with staff members to plan programs, identify issues, and improve services/programs.

• Develops, coordinates, and manages various current and new grants from private, State, and Federal agencies.

• Provides systematic fiscal oversight of grant-funded programs by monitoring and documents review.

• Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor's Degree in Communication, English, Public or Business Administration, or a related discipline.

• Two (2) years of experience preparing and administering federal grants or an equivalent combination of education, training, and experience.

• Must possess and maintain a valid state driver's license with an acceptable driving history.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong verbal and written communication skills; ability to write clear, structured, articulate and persuasive proposals.

• Knowledge of APA Style Writing Guidelines

• Strong editing skills.

• Attention to detail.

• Experience with proposal writing.

• Knowledge and familiarity with research techniques for grant prospect research.

• Ability to work independently and manage time effectively.

• Ability to listen and develop information into grant proposals.

• Ability to multitask, maintain composure, productivity, and simultaneously meet tight deadlines.

• Ability to work quickly and grasp new overarching new programs and funding sources.

• Ability to listen to concepts presented in meetings and translate those concepts into written proposals and reports.

• Ability to operate office equipment such as copier, fax machine, telephone, computer and printers.

PHYSICAL DEMANDS:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

WORK ENVIRONMENT:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

WORK HOURS

Monday - Friday 8am- 5pm (May be required to work nights, weekends and holidays to meet the business needs of the City.)

AMERICANS WITH DISABILITIES ACT COMPLIANCE

The City of Deerfield Beach is an Equal Opportunity Employer.  ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.

EMERGENCY MANAGEMENT RESPONSIBILITIES

Note: During emergency conditions, all City employees are automatically considered emergency service workers.  City employees are subject to being called to work in the event of a disaster, such as hurricane, or other emergency situations and are expected to perform emergency service duties as assigned.

The City of Deerfield Beach values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.