Grants & Contracts Specialist (Ft) - Days

Dartmouth-Hitchcock Concord Lebanon , NH 03766

Posted 2 months ago

Provides support to Principal Investigators (PI) for pre- and post- award activities including assistance in submission of applications, financial management of awarded projects, and preparation of financial reports. Performs accounting and administrative duties including initiation/processing payables, procurement and payroll/effort actions. Work closely with the PIs as well as with administrators to reinforce institutional policies and maintain compliance with federal, state and sponsor policies, procedures and guidelines.


Pre-Award Activities

  • Assists PIs and senior research staff in preparing proposal submittals and required reports to external funding sources to ensure timely submission of applications.

  • Reviews funding announcement, meets with investigators to review the various proposal components, assigns responsibilities, and sets a timeline for submission.

  • Follows up throughout the process to ensure timely receipt of final documents.

  • Participates in development of pre- and post- award budgets and related documents. Coordinates with sub recipient organizations when applicable. Researches historical and other data, and estimates costs of expenses.

  • Coordinates with PI and Grants and Contracts Office to respond to any questions or requests from sponsors prior to the issuance of awards, including "Just-In-Time" materials as requested by NIH and other funding agencies.

Post-Award Activities

  • Reviews Notice of Award (NOA) for accuracy, reconciles against proposed budget. Reviews any discrepancies with Grant and Contracts Office and PI and prepares award budget. Prepares a tickler system to notify investigators of reporting and other requirements as noted.

  • Assists with modifying and renewing incoming and outgoing subcontracts for research awards.

  • Aids with the preparation and processing of purchase requisitions, payables, travel and business expense reimbursements, invoices, deposits, journal transfers, etc.

  • Coordinates management of procurement program to ensure all charges are accounted for, and appropriate receipts are filed in accordance with D-H policy.

  • Runs monthly reports and distributes to PIs.

  • Performs monthly reconciliation of sponsored projects for PIs.

  • Researches transaction and accounting details to assist with financial analyses.

  • Assists in tracking payroll and effort on projects. Initiates/processes payroll changes as instructed.

  • Assists with monthly reconciliation of sponsored project accounts.


  • Enters and exports data, updates reporting tools, prepares reports. Maintains office files and databases to ensure accuracy, accessibility, and confidentiality of information.

  • Performs other duties as required or assigned.

Minimum Qualifications:

  • Bachelor's degree in accounting, business administration, finance, or a related field with 3 years of relevant administrative and financial experience, or the equivalent in education and experience required.

  • Master's degree preferred.

  • Prior experience with financial or general office experience required.

  • Excellent accounting, organizational, and interpersonal skills.

  • Ability to work effectively, independently and as a member of a team.

  • Ability to exercise judgment, initiative and discretion and to interact with staff and outside agencies in a professional manner.

  • Proficiency with computers- data bases, spreadsheets, and other office software applications.

Required Licensure/Certification

  • None
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Grants & Contracts Specialist (Ft) - Days

Dartmouth-Hitchcock Concord