Grants Compliance Manager, Promise Neighborhoods Grant

Job Profile Summary

This position provides oversight of college grants from award to close-out, to include federal, state, local, and private awards that support College programs and activities. Ensures that grant awards are used in accordance with government, program and College regulations and requirements.

Employees in this position are expected to utilize a high level of organizational, communication and critical thinking skills in addition to independent judgment in making decisions within the realm of their responsibilities. The incumbent serves as the consultant to Program Directors, administrators and support staff in all areas of interpretation, performance and fiscal responsibility as they relate to grants, as well as liaison to the grantor/agency officer as warranted.

This is a temporary position which will end on December 31, 2026. The incumbent is subject to annual performance evaluations.

Minimum Education:

• Bachelor's Degree.

Minimum Experience/Training:

• Six years of relevant experience.

• Demonstrated ability to simultaneously manage multiple projects and develop budgets while adhering to required internal and external policies and procedures. Experience in working collaboratively with various groups including senior administrators, staff, faculty, federal and state officials, and community stakeholders.

• An equivalent combination of experience and education may be considered.

Essential Functions:

• Daily

• 10%: Conducts post award services until grant close-out while maintaining a thorough understanding of a wide variety of grants, agencies and government guidance documents in compliance with federal, state and funding agency guidelines.

• Daily

• 5%: Provides pertinent information to program staff and administrators on regulations, policies and processes of both the grantor and the College. Sets up a comprehensive implementation plan for awarded grants to the College to ensure implementation of promised activities and to meet program outcomes.

• As Needed

• 10%: Analyzes and maintains comprehensive information and guidance manual for program director of each new grant award, and facilitate a grant kick-off meeting. Schedules, plans, facilitates and attends grant program and administrative meetings. Participates in informative/directive webinars and conference calls.

• Monthly

• 20%: Collaborates and assists the Grant Program Directors, College Administrators, Business Office, and other staff throughout the grant to ensure legal and ethical grant implementation as well as ongoing grant related program, financial and administrative functions.

• Daily

• 10%: Coordinates and assists program staff to ensure the timeliness, content and professional quality of hard copy, electronic and/or online grant reporting.

• Daily

• 15%: Assists in monitoring the timely expenditure of funds and address discrepancies and concerns with grant program director and administrator.

• Daily

• 10%: Maintains close communications with the College Business Office to support their grant financial accounting, reporting and audit functions.

• As Needed

• 15%: Evaluates and performs necessary budget tracking and procurement inquiries in database operating system. Establishes spread sheets for the purposes of organizing data and for budget tracking. Maintains budget and performance tracking tools for use by grant Program Directors and staff.

• As Needed

• 5%: Other duties as assigned.

Knowledge, Skills and Abilities:

• Ability to clearly articulate the mission of the College

• Strong interpersonal, verbal and writing skills

• Knowledge of grant management policies and procedures, including budget, personnel management, and reporting as well as applicable local, state, and federal regulations

• Ability to manage multiple on-going projects at one time

• Ability to prepare forms and reports using standardized formats

• In-depth functional knowledge and expertise in area of specialization and general knowledge of related areas in the College

• Ability to perform complex administrative analysis with only general supervision

• Strong diagnostic, analytical and problem-solving skills

• Excellent coordination and communication skills used appropriately influence the decision-making of individuals and groups at all levels in the College

• Ability to plan and manage own work flow, priorities and results accomplishment

• Requires the ability to present and disseminate data to various levels

• Requires advanced knowledge of computerized systems and operating environments i.e. Microsoft Office Products and specialized computer systems

• Ability to interact and effectively communicate with a diverse employee and student population

Competencies:

Diversity and Inclusion

Works effectively with all individuals and contributes to a positive environment by working with a diverse population of students, faculty, staff and external constituents. Contributes to an inclusive, respectful, and empowering working environment that welcomes diverse perspectives

Respect for Others

Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College. Maintains professionalism and contributes to a cohesive work environment

Teamwork

Cooperates and collaborates with individuals & groups that supports the mission and values of the College

Flexibility & Adaptability

Adapts approaches as situations in the work environment changes. Supports change based on the environmental needs, emerging technologies, and system upgrades

Technical Expertise

Effectively applies concepts, theories, methods, tools, techniques, and expertise in area of discipline (i.e. HR, Finance, Student Affairs, etc.)

Continuous Improvement & Learning

Actively develops one's own skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of department, division and the College

Job Title

Grants Compliance Manager, Promise Neighborhoods Grant

Position Number

P0085066

Job Status

Full time Temporary

Department

Grants Compliance

Location

Willis Holcombe Center

Pay Grade

715

Salary

$49,594 - $58,273 (Salary commensurate with education and experience)

Work Shift

First Shift

Work Schedule

Monday

• Friday/Weekends/Varies

Hours Per Week

37.5

Posting End Date

Open Until Filled

Comments

To be considered for this position, a completed online employment application along with a resume and unofficial transcript(s) are required.

Designated Essential Personnel

No

FLSA Status

Exempt

Position Classification

Professional Technical Staff (PTS)

Special Instructions to Applicant:

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application

Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.

Employment is contingent upon successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

Diversity and Inclusion are a priority at Broward College

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.

For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7288, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.

Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.