Grants And Contracts Specialist

Job Posting Title:

Grants and Contracts Specialist

Hiring Department:

Center for Russian, East European, and Eurasian Studies

Position Open To:

All Applicants

Weekly Scheduled Hours:

20

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue Until Mar 06, 2025

Location:

UT MAIN CAMPUS

Job Details:

General Notes

This is a temporarily funded part-time (20 hours per week) position with an end date of 12/31/24, renewable based upon availability of funding via grants, work performance, and progress toward research goals.

Purpose

The Global Disinformation Lab in the College of Liberal Arts is seeking an experienced Grants and Contracts Specialist to support our growing operations and work with a variety of faculty members and research staff across the University in the submission and administration of research grants. This is a part-time position with funding for one-year. Continuation of the position is contingent on funding.

Responsibilities

Grant Identification

• Become familiar with current and future GDIL projects in order to have a firm understanding of their nature and needs.

• Working with GDIL Leadership, search for and identify potential funding opportunities from a variety of sponsors including private foundations, government, and industry.

• Set up and maintain a database of potential funders.

Pre-Award Activity

• Support faculty, graduate students, and other research staff at each stage of their proposal submission including proposal formatting, budget creation, budget justifications and other sections of grant applications including subcontracts.

• Advise and ensure adherence to all federal and university guidelines, policies, and procedures

• Work closely with and serve as liaison between COLA Grants and GDIL Leadership or the PI to ensure compliance, completeness of sponsor and UT requirements, and timely approval.

• Work with administrative offices on award acceptance and project account set up including sub-awards

Post-Award Activity

• Support faculty and research staff in preparing and submitting post-award documents including annual research grant reports, publications compliance, IRB approvals and other documents as needed, in a timely manner.

• Work closely with GDIL Lab Manager who manages accounting processes to inform of limitations or regulations of funding.

Required Qualifications

• Bachelor's degree with at least five years of experience in the research, preparation, processing, and negotiation of research grants and contract proposals. Relevant education and experience may be substituted as appropriate.

• Experience with both federal grants and non-profit philanthropic grants.

• Successful record of managing a high-volume of proposal submissions as well as contracts with competing deadlines accurately and in a timely manner.

• Demonstrated ability to work as a member of a team in a high-volume office with multiple deadlines.

• Excellent oral and written communication skills.

Preferred Qualifications

• More than 3 years of grant preparation and support experience .

• Excellent communication and collaboration skills.

• Experience working with government agencies, NGOs, foundations, etc.

• Experience composing strategic communications and writing proposals.

• Successful record of managing a high-volume of proposal submissions with competing deadlines accurately and in a timely manner.

• Experience working with UT Austin financial systems and familiarity with UT System policies, systems, and procedures

Salary Range

• $33,000+ depending on qualifications

Working Conditions

Typical Office Environment

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.