Grants And Contracts Associate - Surgery, College Of Medicine

Grants and Contracts Associate - Surgery, College of Medicine

Hiring Department: Surgery

Location: Chicago, IL USA

Requisition ID: 1025040

Posting Close Date: May 29, 2024

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges.

By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available.

UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

The Grants and Contracts Associate will be responsible for the identification of funding sources, proposal drafting and submission, contract negotiation, sub-award issuance, pre-award and post-award administration (both financial and nonfinancial) of grants, awards and contracts that provide support for research, curriculum development, outreach, and/or service work.

Duties & Responsibilities:

Support or oversee the administration of grants, contracts, and subcontracts; interpret and provide guidance regarding sponsor policies and regulations; contribute to the development, implementation, and analysis of policies, procedures, programs, objectives, and long-range planning related to research and sponsored programs; perform high-level research and provide reports and detailed analyses for administrative use. Research and identify potential funding sources through various means and guides faculty and staff toward funding opportunities that match their needs.

Prepare and negotiate grant awards, contracts, and subcontracts in conjunction with faculty and/or researchers; collaborate with staff and key stakeholders to resolve issues related to sponsored grants and contracts Participate in the prioritization of internal grants based on merit, grant application planning processes, reviewing funding opportunity announcements, application instructions, grants submission documents, grant funding availabilities, budgets and allowable costs and/or other criteria. Serve as primary liaison between external agencies and responsible units to ensure all information is correct and in compliance with university/agency, federal, state, and sponsor regulations governing grants and contracts; responds to audit requests that pertain to the grant. Monitor, maintain and/or approve the financial status and program performance of the grant project; forecast cash requirements, cash flow, and spending rates; monitor, prepare and/or direct the preparation of the fiscal reports.

Ensure all contractual requirements have been met; review, edit, and approve fiscal portions for the awards; complete the closeout requirements including a review of the final financial and technical reports. Oversee, analyze and manage grants within the Department. Implement course of action, establish new procedures and initiate changes in existing procedures to increase the operating efficiency of the Department as it relates to grants.

Prepare Proposal Approval Form (PAF) for routing to the Office of Research Services. Organize and prepare pre-award proposal documentation including budgets, institutional information, budget justifications, sponsor compliance, regulatory information and assist with IRB processing and status updates. Advise the Director of Administrator of Operations on financial matters relating to grants that affect the department.

Inform PI's and research staff of changes in sponsor policies and regulations. Manage coordinate and ensure compliance with changes. Verify adherence to relevant University policies, procedures and accounting standards.

Investigate discrepancies, and provide monthly statements of expenditures charged to grant accounts for Principal Investigators. Respond to internal and external auditors for the audit of funded research proposals. Coordinate Effort Reporting activities associated with sponsored research awards for the Department.

Prepare financial status reports and invoices on a monthly basis. Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

• Bachelor's degree in business administration, accounting, finance, economics or a field related to the position.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.

Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply.

You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation