Grants And Contracts Associate - Vice Chancellor For Student Affairs

Grants and Contracts Associate - Vice Chancellor for Student Affairs

Hiring Department: Ofc Vice Chanc Student Affrs

Location: Chicago, IL USA

Requisition ID: 1025472

Posting Close Date: May 31, 2024

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges.

By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available.

UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

This position has divisional level responsibility for research operation for UIC Student Affairs. This includes all aspects of research administration and operations, including contract and subcontract development, management, reporting and compliance.

The position serves as the Division's primary contact with Grants and Contracts, Office or Research Services, external sponsors and internal/ external auditors. This position also coordinates the award and budgets of intramural research programs; administers multi-program, multi-party research programs; and seeks and develops emerging business opportunities.

Duties & Responsibilities:

Pre-AwardReview project guidelines; identify and inform Associate/Assistant Vice Chancellors within Student Affairs of funding opportunities that match their portfolios, interests and background. Research and review sponsor requirements at the proposal state and ensure compliance prior to application submission, including preparation and adherence to protocol timeline.Write grant applications in partnership with grant leads.Organize and prepare pre-award proposal documentation including Proposal Approval Form (PAF), budgets, institutional information, budget justifications, sponsor compliance, regulatory information, and Institutional Review Board (IRB) status.Secure cost-share approval and documentation from external subcontractors.Direct funding application process and administer research proposals and subcontracts.

Post-AwardServe a subject matter expert on grant management for the Division and act as a liaison to Grant and Contracts and external and internal departments.Support administers all financial activities of grants, contracts, consulting agreements, subcontracts, and vendor agreements for sponsored projects within the Division.Inform Principal Investigators and research staff of changes in sponsor policies and regulations; manage, coordinate and ensure compliance with changes. Manage and resolve compliance issues including conflict of interest, sub-recipient reporting, SB 51 impacting procurement processes, flow down provisions related to sponsored research proposals.Request accounts and prepare budgets; manage requests for no-cost extensions, progress reports, prior approvals, budget revisions, and grant closeouts on behalf of Principal Investigations. Reporting Lead the creation of reports for the principal investigator and project team detailing expenditures, balances, sub awards, metrics, milestone etc.Monitor reporting deadlines and work with principal investigator to submit reports. Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

• Bachelor's degree in business administration, accounting, finance, economics or a field related to the position

• Demonstrated experience in full cycle administration of grant and contract administration for pre/post awards for student support programs/activities.

Preferred Qualifications:

• Bachelor's degree in education, psychology, social sciences, business administration, or a field related to the position preferred.

• Masters degree or Ph.D. preferred.

• Five or more years in grant writing and administration preferred.

• Grant-writing certification or credential.

• Additional knowledge of budget development and management, and federal reporting requirements preferred.

• Advanced writing skills, project management skills preferred.

• Additional track record of grant management preferred.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.

Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply.

You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation