P
Grants Administrator DOM Channing
Partners Healthcare System
Boston , MA 02298
Posted 3 days ago
Channing Division of Network Medicine (CDNM) of the Department of Medicine was formed in July 2012 and is the largest research-only division within the Brigham and Women's Hospital with approximately 250 employees. The Division is comprised of three units: Systems Genomics and Genetics, Chronic Disease Epidemiology, and Systems Pathobiology. Total annual research expenditures for FY23 were in excess of $49 million and total grant submissions was approximately 155. The Grant Administrator is responsible for Pre-Award operations, playing a large role in preparing grant applications and lifecycle reports. The incumbent will be a full-time staff member of the Pre-Award team, reporting to the Lead Pre-Award Grant Administrator. Major responsibilities include assisting a portfolio of Principal Investigators with proposal and budget development for a variety of sponsors and awards.
Pre-Award
- Works with Principal Investigators and their support staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions. Collects and compiles internal documents from PIs/assistants for new submissions, progress reports and closeouts.
- Compiles Just-in-Time (JIT) materials: Human Subjects Education certification, budget, IRB, IACUC and Other Support pages while closely working with PI, Post Award Administrators at CDNM, and external collaborators.
- Work with PI, Post Award Administrator, and Research Administration on progress reports, no cost extensions, and closeout of grants/contracts.
- Develops primary working relationships with Investigators, internal staff, Research Administration, and external administrators.
- Interprets and articulates institutional and sponsor policies and procedures to ensure compliance. Proactively keeps Investigators apprised of changes in policies and regulations of federal and non-federal grantor agencies. Identifies potential budget, procedural, and/or policy issues affecting grant submission and work with Principal Investigators to resolve issues.
- Attend bi-monthly Staff and regular BRISC meetings to keep current with federal (NIH, in particular), state and other sponsor requirements, timelines and policy issues; attendance at additional relevant meetings and trainings (Divisional, BWH, and Mass General Brigham [MGB]), when available.
- Interacts with various departments within MGB (formerly Partners HealthCare) including, but not limited to, Research Administration.
- Contribute to updating and maintenance of a centralized electronic (CDNM shared drives) grants management and archiving system.
- All other duties as assigned.
- Bachelors' degree or equivalent.
- Demonstrated grant and financial management experience.
- General knowledge of program administration guidelines of Federal and non-Federal funding agencies supporting biomedical research. Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
- Must be able to take initiative and manage multiple projects simultaneously with frequent competing deadlines.
- Must have excellent attention to detail.
- Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures while paying strict attention to details.
- Ability to resource efficiently and autonomously.
- Ability to maintain extensive electronic document and email files which are Division property.
- Excellent interpersonal/communications (verbal and written) skills and a customer service focus.
- Demonstrated proficiency in Microsoft Office, Word, Excel, and Internet applications.
- Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities.
- Highly goal-oriented, self-motivated, and able to work independently as well as in coordination with various teams.
- Willingness to take on new challenges and flexibility with change.
HOSPITAL WIDE RESPONSIBILITIES:
Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established by
BWH/MGB; follows safe practices required for the position; complies with appropriate BWH and MGB policies and procedures;
fulfills any training required by BWH and/or MGB, as appropriate; brings potential matters of non-compliance to the attention of the
supervisor or other appropriate hospital staff.