Grants Administrator

Columbia University New York , NY 10007

Posted 2 months ago

  • Requisition no: 506771

  • Work type: Full Time

  • Location: Medical Center

  • School/Department: Pediatrics

  • Grade: Grade 104

  • Categories: Finance/Accounting

  • Job Type: Officer of Administration

  • Regular/Temporary: Regular

  • Hours Per Week: 35

Position Summary

Columbia University Irving Medical Center's Department of Pediatrics is seeking a Grants Administrator to join its Research Administration team. The Department of Pediatrics is committed to innovation and excellence in clinical medicine, education, research, community health and global health. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. Our department's 2018 Blue Ridge Institute of Medical Research ranking has jumped to #13 with over $21 million in NIH funding, while our industry-funded clinical trials portfolio is ever-growing.

Reporting to the Director of Research Administration, the Grants Administrator's main function will be to act as expert resource for the department's research in both pre-award and post-award matters. You will professionally manage your portfolio and relationships with various stakeholders.



  • Support faculty and fellows with the development, review, submission and renewal of various types of sponsored projects from a variety of sponsors including NIH, private foundations, government, and industry

  • Develop grant budgets and lend expertise to refine budget justifications and various components of an application

  • Review and format proposal documents to ensure compliance with sponsor guidelines and maximize the proposal's impact

  • Ability to navigate various proposals application processes & electronic proposal systems

  • Liaise with other departments/schools/universities to obtain required application documents for collaborative proposals/sub-awards

  • Advise and ensure adherence to all federal and university guidelines, policies, and procedures

  • Work with administrative offices on award acceptance and project account set up including sub-awards

  • Collaborate with the Director of Research Administration, the Pediatrics post-award team and Sponsored Projects Finance on project account management, sub-contract management, and project closeout

  • Establish new awards and sub-projects, with correct budgets and documentation

  • Support faculty with tracking of reports due dates and preparation of annual and final reports

  • Obtain sponsor approvals for no cost extensions, re-budgeting, and carry over requests.

  • Supporting effort reporting, annual financial planning and year end close

  • Maintain accurate and updated files of proposals and awards

Post-Award Duties:

  • Provide efficient and effective post-award accounting reconciliation to faculty and administrators

  • Maintain records in accordance with internal procedures in an organized and transparent manner

  • Comply with rules & regulations of the University, sponsors, agreement terms, etc. in all areas of expenditures, effort, transactions, equipment, etc.

  • Work with staff, investigators and department managers to certify effort and other required attestations

  • Distribute salary in an accurate and timely fashion for all grant related personnel

  • Ensure the accuracy and timeliness of grant related invoicing, expenditures, payments, requisitions, purchase orders, etc.

  • Assist in quarterly and annual budget procedures

  • Assist in the University year end closing procedures

  • Other related duties assigned.

Minimum Qualifications

  • Bachelor's degree or equivalent in work experience and 4 years of related work experience

  • CRA certification desirable

  • 4 years of progressively responsible pre-award and grants management experience

  • Experience with managing federal and private grants and clinical trials and in an academic healthcare environment preferred

Other Requirements

  • Excellent knowledge of MS Office (Outlook, Word, Excel): essential

  • Demonstrated ability with NIH systems and procedures (ASSIST, eRA Commons, NIH RePORT): desirable

  • Professionalism demonstrated by excellent interpersonal relationship-building

  • High degree of organization

  • Ability to work well with others under tight deadlines and maintain a positive attitude

  • Demonstrated ability to work independently and effectively manage own workload

  • Outstanding written and oral communications skills

  • Knowledge of Columbia University account management system (ARC) is a plus

  • Level of physical activity required- Light

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: Feb 27 2020 Eastern Standard Time Applications close:

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Grants Administrator

Columbia University