Case Western Reserve University Cleveland , OH 44114
Posted 1 week ago
Job Description
POSITION OBJECTIVE
Working independently and with a high degree of discretion and proactive judgment, the Senior Research Portfolio Manager ensures efficient financial and administrative operations for sponsored and non-sponsored funds for principal investigators in the high-volume, fast-paced, and dynamic environment of the department of Population and Quantitative Health Sciences at Case Western Reserve University, School of Medicine. This position is a central position in the administrative structure of the department.
The manager provides life-cycle support for both single site and complex multi-site, multi-project grants, managing a larger portion of the department's research portfolio. The manager is a member of a faculty support team that provides the best possible customer service to the principal investigators and lab members in support of their research activities. The manager uses independent judgment and problem-solving skills to ensure compliance with sponsor and donor regulations, school and university policies, and department procedures.
The manager has authority to accomplish major objectives, investigate and resolve matters on behalf of leadership, and formulate, shape, interpret, and implement management policies or operating practices. The manager will assist faculty in utilizing the university's funding proposal software (SPARTA), as well as government submission software such as ASSIST and Workspace. This position will create monthly financial reports for the director of administrative operations, including, business model development and execution, understanding and managing regulatory compliance, managing a mixed portfolio of funding types per faculty member, and providing faculty with information on hidden costs, e.g., space, utilities, supplies, and technology to perform accurate rate projection.
ESSENTIAL FUNCTIONS
NONESSENTIAL FUNCTIONS
CONTACTS
Department: Daily and frequent contact with faculty and staff of Population and Quantitative Health Sciences Department and Institute of Computational Biology.
University: Daily contact with the School of Medicine Research Office; Data Analytics Core partners; Grants and Contracts Office; and collaborating Departments' administrative staff.
External: Regular contact with all departments (VA/UHC) affiliated with SOM.
Contact with federal funding agencies, industrial and nonprofit funding agencies. Contact with collaborators and their administrative operations staff at other institutions, including CCF and industries.
Students: May work with occasional student employee
SUPERVISORY RESPONSIBILITY
Supervise the work of the department assistant 2. Mentor other research portfolio managers.
QUALIFICATIONS
Education/Experience: Bachelor's degree in related business field and 5 or more years of experience in financial management including operational finance management, or Associate's degree in related business field and 7 or more years of experience in financial management including operational finance management.
Grant management experience preferred. Master's degree preferred.
REQUIRED SKILLS
Thorough and current understanding of the web-based application processes for proposal submissions and transmissions preferred.
Thorough understanding of federal guidelines and university policies regarding grant proposals.
Excellent oral and written communication skills and interpersonal skills. Professional and effective verbal and written communication skills; ability to present and articulate ideas, plans, etc.
Demonstrated ability to interpret and apply NIH guidelines and to guide others in learning and managing complex projects.
Ability to understand the goals of the projects and funding and to develop the necessary operational systems to implement them.
Strong organizational skills; ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy, time management skills and follow-through.
Demonstrated ability and experience in taking initiative and working with others in a collaborative environment.
Effective problem-solving skills; must demonstrate excellent analytical skills, sound judgement and good decision-making.
Excellent computer skills experience; ability to use financial spreadsheets, NIH application software, PeopleSoft and Oracle financial system applications.
Effective management skills; ability to lead, work with, elicit cooperation from, and read communication styles of team members and staff.
Ability to work effectively independently with limited supervision and collaboratively within a team.
Ability to learn and apply new ideas, processes, policies, functions, etc. Must be highly motivated and a self-starter.
Ability to conform to shifting priorities, demands, and timeline. Must be flexible in order to respond to project adjustments and alterations promptly and efficiently. Must be able to adapt to varying workloads and respond appropriately to stressful situations.
Proficiency with Microsoft Office Suite, eCommons, Fastlane, Grants.gov, etc. Ability to learn and apply software programs and applications as needed.
PeopleSoft experience is a plus.
Ability to interact with colleagues, supervisors, and customers face to face and through telephone calls.
Ability to meet consistent attendance.
WORKING CONDITIONS
General office working environment. This position is eligible for the staff hybrid work program.
Hybrid Eligibility
This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.
Diversity Statement
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
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Reasonable Accommodations
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.
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Case Western Reserve University